Classification Title:
Fiscal Assistant II
Job Description:
The Student Health Care Center (SHCC), at the University of Florida, within the Department of Community Health and Family Medicine (CHFM), is seeking a full-time Fiscal Assistant II. As a Fiscal Assistant II, you’ll be responsible for monthly reconciliations, reporting, and review of aging reports. You will also be responsible for communication and training with internal staff on the Universities new travel system UF GO. This includes tracking budgets for travel and professional development expenses for eligible staff. Additionally, you will serve as a backup for coordinating the weekly pharmacy fee schedule and contribute to contract management. Assist with Contract Management between the Student Health Center and UF General Council. Record-keeping in consulting on digitization, storage options, electronic records policies, and the proper disposition of SHCC records, ensuring accurate record retention.
UF GO Transitions:
- PCard Processing – Verify, Monthly Reconciliation, and Aging.
- Travel and Personal Reimbursement processing:
- Process all SHCC travel, professional development – personal reimbursements
- Process Dues, Memberships, and Subscriptions for SHCC staff.
Maintain and track budgets for staff that qualify for travel:
- Process professional development expenses.
- Track the life cycle of all transactions to make sure that license, dues, and memberships are received and paid in a timely manner.
- Assist with Contract Management between the Student Health Center and UF General Council.
Fiscal office administrative duties:
- Assist and consults with administrative units on digitization and storage options
- Electronics records policies and procedures
- Disposition of university records
- Assist with Space Allocation reporting when needed.
Furthermore, successful candidates will be able to assist with:
- Budget creation and management
- Financial reporting
- Budget variance tracking
- Auditing, and internal controls
- Purchasing policies
- Space allocations
- Inventory management
- Surplus requests
- Supply ordering
This position also offers exciting opportunities for growth and versatility. You’ll receive cross-training in other Fiscal Assistant positions within the office, allowing you to expand your skill set and contribute to various aspects of our organization.
If you thrive in a fast-paced environment, enjoy financial management, and want to play a vital role in a prestigious institution, then don’t miss this opportunity to join our team. Apply now and embark on a rewarding career with the Student Health Care Center!
Typical schedule: Monday-Friday, 8:00am – 5:00pm, 40 hours a week
About Gainesville, Florida:
Gainesville ( http://cityofgainesville.org ) is home to Florida’s largest and oldest university and serves as one of the state’s centers of education, medicine, cultural events and athletics. Gainesville is also the largest city in Alachua County and is the county seat, with approximately 269,000 residents county-wide. The city provides a full range of municipal services, including cultural and nature services and necessary administrative services to support these activities. Additionally, the city owns a regional transit system, a regional airport, and a 72-par championship golf course. Known for its preservation of historic buildings and the beauty of its natural surroundings, Gainesville’s numerous parks, museums and lakes provide entertainment to thousands of visitors. Because of its beautiful landscape and urban “forest,” Gainesville is one of the most attractive cities in Florida. It is a hidden gem in North Central Florida that is within a couple hours to major cities such as Orlando, Jacksonville, and Tampa. We are in a central location to both the Gulf of Mexico and the Atlantic Ocean, providing easy access within a day’s drive to beaches, nature preserves, and water-based activities. We have warm weather much of the year, allowing for outdoor activities almost year-round. Due to the diverse atmosphere generated by The University of Florida and UF Health Shands who are the leading employers in Gainesville, Gainesville is also a wonderful place to raise a family. For more information about Gainesville, FL please go to: The Guide to Greater Gainesville Explore Gainesville in 60 seconds
Please note that this position is NOT eligible for remote work.
Expected Salary:
The salary range is between $17.50 to $19.90 per hour, and is commensurate with skills and experience.
Benefits:
- Health Insurance: UF participates in state and university-sponsored benefits programs for individuals, families, and domestic partners. Additionally, voluntary insurance options are available, including vision, dental, long-term disability, and more.
- Retirement Options: UF offers attractive retirement options, such as the Florida Retirement System Pension Plan, State University System Optional Retirement Program, Florida Retirement System Investment Plan, and Voluntary Retirement Savings Plan.
- Leave: UF employees have access to a generous paid leave plan, a sick-leave pool, paid maternity/paternity leave, paid medical leave, and leave payouts.
- See more information on benefits here: https://benefits.hr.ufl.edu/
As a state organization, you might be eligible for the Public Service Loan Forgiveness (PSLF) program. See https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service for more information
Minimum Requirements:
High school diploma or equivalent and three years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for required experience.
Preferred Qualifications:
Special Instructions to Applicants:
• This is not a temporary position.
• This position does not qualify for visa sponsorship.
• In order for your application for this position to be considered complete, you must upload a resume, and a cover letter, or letter of interest.
• This is a time-limited position. An appointment to a position funded by contract and grant, auxiliaries, or local funds, as appropriate, for a particular project, enterprise, or specified period. Such designation must be made to the position at the time of recruitment. A time-limited position shall have the same rights as a position with a regular appointment modifier, except such position shall not have rights provided for layoff, recall, and notice of non-reappointment.
• Be available to attend occasional 7:00 am meetings
• This position consists of predominately computer work so being able to sit for extended periods of time
• Be able to transport himself/herself to various training activities and meetings.
• If you are a Florida resident claiming veteran’s preference, please upload a copy of your DD-214 with your application for consideration.
Our Commitment to Diversity, Equity, and Inclusion:
At Community Health and Family Medicine and its divisions everyone belongs, grows, and thrives!
The University of Florida College of Medicine is committed to diversity, inclusion, and health equity through the efforts of actively finding, developing, and including the best talent to support our vision of being a premier institution focused on promoting health and alleviating human suffering through exceptional education, discovery, innovation and patient-centered health care of the highest quality.
The University of Florida is an Equal Opportunity Employer. The University is committed to non-discrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information, and veteran status in all aspects of employment including recruitment, hiring, promotion, transfers, discipline, terminations, wage and salary administration, benefits, and training.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
This requisition has been reposted. Previous applicants are still under consideration and need not apply.
Health Assessment Required:
No
Advertised: 08 Sep 2023 Eastern Daylight Time
Applications close: 22 Sep 2023 Eastern Daylight Time