Salary: $64,459.00 – $80,000.00 Annually
Location : Boca Raton, FL
Job Type: Full-Time
Job Number: 03449
Department: Recreation Services
Division: Administration 61/20001
Opening Date: 09/19/2023
Closing Date: 10/17/2023 5:00 PM Eastern
FLSA: Exempt
Bargaining Unit: X
Job Description
The City of Boca Raton is seeking qualified candidates for the position of Financial Manager within the Administration Office of the Recreation Services Department.
GENERAL DEFINITION OF WORK:
Performs difficult professional and responsible administrative tasks including the preparation of the Recreation Services Department (RSD) budget, grants, and payroll. Supervision is exercised over subordinate clerical personnel. Work is performed under general supervision.
TYPICAL FUNCTIONS:
- Manages and supervises the daily administration of the General Fund, Beautification Fund, Beach and Park District Fund, Cemetery/Mausoleum Enterprise Fund, Golf Course Enterprise Fund, grants and payroll;
- Establish training modules for Recreation Services Department timekeepers;
- Manages and coordinates the activities of the Administration Division staff;
- Prepares and administers the Recreation Services Department budget, based on input from the RSD Director and Deputy;
- Prepares and monitors the RSD capital improvement program, based on input from the RSD Director and Deputy
- Coordinates RSD’s FEMA requirements/response;
- Coordinates and oversees the RSD procurement process;
- Reviews monthly expenditures and revenue reports and make recommendations for remedial actions;
- Tracks expenditures and submits reports for grant funds;
- Prepares User Fee Schedule, based on input from the RSD Director and Deputy;
- Prepares reports and recommendations;
- Responsible for capital asset tracking program;
- Coordinates financial accounting information with Financial Services staff;
- Evaluates the work of administrative staff, section heads, supervisors, and clerical staff as falls within financial review purview
- Assists with the development of departmental goals and objectives;
- Develops departmental policies and procedures as falls within financial review purview
- Develops departmental performance measures as falls within financial review purview
Financial Responsibilities:
- Monitors revenue and expenses to ensure compliance with proposed budget and purchasing guidelines;
- Prepares the annual Operating Budget with justification and makes recommendations for future Capital Improvement Projects (CIP) to pursue.
- Assumes responsibility for correct application of distinct funds associated with various center’s activities.
- Prepares and/or processes final approval for small and large dollar purchase orders.
RELATED TASKS:
Performs related tasks as required.
Knowledge of:
- Municipal financial, budgeting, purchasing practices
- General ledger accounting
- The philosophies, principles, and practices of public recreation services
- Modern office best practices, procedures and equipment
Skilled in:
- Microsoft Office Suite products to include Word, Excel, PowerPoint, and Outlook, to an intermediate degree of proficiency
- Write professional and effective letters, memos, emails, reports, manuals, and policies
Ability to:
- Analyze complex problems and develop, recommend and implement solutions
- Establish and maintain effective working relationships with City Officials, employees, and the general public
- Conduct detailed research and analysis and prepare reports and findings
- Develop and analyze revenue and expenditure estimates
- Conduct logical and financial analysis for
- Acquire competency in the use of departmental computer software
EDUCATION AND EXPERIENCE:
- Any combination of education and experience equivalent to a Bachelor’s degree from an accredited college or university in business administration, accounting, or related field AND
- Five (5) years of progressively responsible professional experience in local government budgetary processes
- Two (2) years of supervisory experience
- Possession of a valid State of Florida Class “E” drivers license
PREFERRED QUALIFICATIONS:
- Previous experience with financial administration for public recreation services division is highly preferred
POST OFFER PRE-EMPLOYMENT SCREENING REQUIREMENTS:
Final offer and employment are contingent upon successful completion of the following post-offer, pre-employment screening items:
- Criminal Background Check
- Employment Verification
- Motor Vehicle Report (MVR) Check
The City of Boca Raton is an Equal Opportunity, Inclusive, Veteran’s Preference Employer and Drug Free Workplace. It is the policy of the City of Boca Raton to prohibit discrimination on the basis of race, color, religion, gender, gender identity or expression, marital status, age, national origin, disability, pregnancy, familial status, sexual orientation, genetic information, or any other status or condition protected by applicable federal, state or local laws.
BENEFITS SUMMARY
Full-Time Non-Bargaining Employees
ANNUAL LEAVE: Shall accrue prior to an employee attaining permanent status in the classified service, and may be used after six (6) months of employment at the sole discretion of the Department Head, but it shall not be paid out upon resignation or termination unless the employee has attained permanent status (one full year). The maximum accrual is 360 hours.
Year of Service Accrual 0 to 5 full years 8 hours per month 5 to 10 full years 10 hours per month 10 to 15 full years 12 hours per month 15 full years and over 14 hours per month
CASH OUT OF ANNUAL LEAVE: Employees who have attained permanent status shall be permitted to cash out up to forty (40) hours of accrued and unused Annual Leave, either in a single lump sum payment or two or more partial payments, each fiscal year.
SICK LEAVE: 8 hours per month. Any hours in excess of 960 will be paid off annually at 50%. Upon retirement, employees with a minimum of 5 years continuous service will receive 50% of sick leave balance. Termination for reasons other than retirement shall be entitled to payment for accrued, but unused sick leave, as follows:
Years of service Percentage Less than 2 full years 0% 2 to 5 full years 10% 5 to 10 full years 20% 10 full years or more 30% Retirement (normal, early or disability) 50%
HEALTH INSURANCE (Premiums): Employee Medical (Base Plan) – Paid 100% by City. Employee contributions are required for the buy up employee coverage plans. Employee Dental (DHMO or Basic PPO Plan) & Vision (Basic Plan) paid 100% by City. Employee contributions are required for the Employee + Dependent(s) for the Medical, Dental, & Vision Plan.
CONTINUOUS SERVICE BENEFIT: As of December 1 each year – Paid during the month of December.
Year of Service Benefit 5 to 10 full years $600 annually 10 to 15 full years $800 annually 15 full years and over $1,100 annually
RETIREMENT PLANS: The two pension/retirement options are listed below:
- An option to enroll in a Defined Contribution Retirement Plan. The Defined Contribution Retirement Plan will not require a mandatory contribution. The City will contribute seven (7%) percent of the annual base wages annually. The vesting period for this plan shall be one (1) year from date of hire in the classified service, which coincides with your one-year probationary period.
- An option to enroll in a Defined Benefit Retirement Plan option is available. There is a ten (10) year vesting period with a multiplier of 2.00% at normal retirement and a mandatory seven and three-quarters (7.75%) percent employee contribution.
- The two (2) options will be fully explained prior to an irrevocable selection.
Optional: 457 Deferred Compensation Savings Plan is available.
HOLIDAYS: 14 per year: 11 recognized holidays and 3 floating days which are allocated for the fiscal year beginning October 1, to all 8 hour per day employees. Employees hired between October 1 and March 31 shall receive 3 floating holidays. Employees hired between April 1 and September 30 shall receive 1.5 floating holidays. Floating holidays must be used within the fiscal year. Non-task employees working 10-hour days receive 10, 10-hour paid holidays but do not receive floating holidays.
FUNERAL LEAVE: Up to 3 workdays – In State; Up to 5 workdays – Out of State
TUITION REIMBURSEMENT: Full-time employees are eligible for tuition reimbursement as outlined in the City’s Tuition Reimbursement Policy which is available in Human Resources and subject to the availability of departmental funds.
MILITARY LEAVE: Members in military reserve units who attend annual training are entitled to paid leave not to exceed 30 days each calendar year.
EAP: Employees, spouses, and eligible dependents have access to five (5) face-to-face sessions with a counselor through Cigna’s Employee Assistance Program (EAP). Services include assistance with legal, financial, parenting, elder care, pet care, and identity theft.
01
Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and that your responses can be verified from information included within the application?
- Yes
- No
02
What is the highest level of education that you have completed?
- Less than High School
- High School Diploma or GED
- Trade or Vocational School
- Associates Degree or 60 credits of college courses
- Bachelors Degree
- Masters Degree
- Doctoral Degree
03
What area of study is your education?
04
How many years of progressively responsible experience in managing a government budgetary process do you possess?
- I have no related experience.
- Less than 5 years.
- 5 years
- More than 5 years
05
Please briefly describe your experience in developing cost estimates, forecasting budgets, or managing special financial projects.
06
Do you have a minimum of two (2) years of supervisory experience?
- Yes
- No
07
Please briefly describe your experience in governmental budgeting and management. Be sure to capture any supervisory experience, including your role and number of staff supervised. This experience must be clearly listed on your application work history. NOTE: “See Resume” will not be considered as a valid response. If you have no previous experience, please state “N/A”
08
Please briefly describe your experience as a manager or above position in a municipal department. Be sure to capture any supervisory experience you have including your role and number of staff supervised. This experience must be clearly listed on your application work history. NOTE: “See Resume” will not be considered as a valid response. If you have no previous experience, please state “N/A”
09
Do you possess a valid driver’s license with no more than six (6) points in the last three (3) years prior to employment?
- Yes
- No
10
To be considered for employment with the City of Boca Raton, applicants must provide at least ten (10) years of continuous history. Did you account for the last ten (10) year period including all employment, periods of inactivity, school and/or retirement?
- Yes
- No
11
NOTE: You must attach proof (diploma or degree or transcripts) of highest education completed with your application. Failure to do so may result in your application being marked as incomplete and removed from consideration.Did you attach proof of education?
- Yes
- No
Required Question