Requisition No: 813360
Agency: Military Affairs
Working Title: Operations Consultant
Position Number: 62000475
Salary: $38,175.54
Posting Closing Date: 10/11/2023
Department of Military Affairs
*** OPEN COMPETITIVE***
APPLICATION DEADLINE: 11:59 p.m. on closing date
VACANCY # 62000475
WORK LOCATION: Starke, FL
ABOUT THE DEPARTMENT OF MILITARY AFFAIRS (DMA)
The mission of the Florida Department of Military Affairs is to provide management oversight of the Florida National Guard and provide units and personnel ready to support national security objectives; to protect the public safety of citizens and to contribute to the national, state and community programs that add value to the United States of America and to the State of Florida.
OUR BENEFITS INCLUDE:
- Health Insurance
- Life Insurance
- Dental, Vision, and Supplemental Insurance
- Retirement Benefits
- Vacation and Sick Leave
- Paid Holidays
- Opportunities for Career Advancement
- Tuition Waiver for Public College Courses
- Training Opportunities
- For benefit information available to State of Florida employees, go to http://www.mybenefits.myflorida.com
CONDITIONS OF EMPLOYMENT:
- New employees of the Department of Military Affairs will be required to pass a pre-employment drug screening.
- New employees of the Department of Military Affairs are required to participate in a direct deposit/electronic transfer program.
- The Department of Military Affairs is paid on a monthly basis.
- This position is a Cooperative Agreement position.
- As a CANDIDATE, you are required to provide documentation (i.e., High School Diploma or Equivalency, College Transcripts, ETC.) to verify meeting these Minimum Qualifications.
- Must be able to obtain a completion of a favorable National Agency Check background investigation clearance.
*NOTE*
To be considered for this position, application must be fully completed, your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process and clearly stated within the employment history.
MINIMUM REQUIREMENTS:
- A Bachelor’s Degree from an accredited College or University in Business Management, Business Administration, or related field AND Two (2) years of experience in Business Management, Business Administration, or related field; OR
- An Associate’s Degree from an accredited College or University with major coursework in Business Management, Business Administration, or related field AND Four (4) years of experience in Business Management, Business Administration, or related field; OR
- A High School Diploma AND Six (6) years of experience in Business Management, Business Administration, or related field
DUTIES AND RESPONSIBILITIES:
Assist with managing and supervising the operation of retail activities of the Camp Blanding Post Exchange (CBX). Ensures proper service is rendered, personnel are fully utilized, and accountability variances are held to a minimum.
Post Exchange:
- Assist with managing up to eleven (11) contracting regarding daily responsibilities, building works schedules, maintain a high standard of customer service. Work closely with the DMA Contract Manager for assistance in filling vacancies.
- Assists in establishing and implementing the product merchandising philosophy for the retail floor to ensure a professional storefront. Purchases authorized items of merchandise within authorized guidelines for use and resale by the CBX. Negotiates best purchase price and sets market competitive sales prices within organizational margin expectations. Continues to monitor the market for new products to bring to the store inventory to keep the product offering relevant and up to date. Researches and recommends new ways to generate revenue to increase foot traffic and sales.
- Assists with the financial integrity of the organization. Help maintain the Point of Sale (POS) System database, acts as the software and hardware administrator along with the PX & REC Program Manager to ensure that the POS financial system is reliable, accurate and secure from outside threats.
- Assists with overall management of the CBX account and reports financial activities. Ensures proper reports are provided to the bookkeeper for their records. Participates in audits and periodic inventory counts. Analyzes results and reports, and coordinates and performs corrective measures with NAF Accountant.
Overall Requirements:
- Assists in ensuring that recordkeeping, reporting and processing of the financial transactions, such as credit, receipt, transfer, obligations or outlay of State funds are monitored and maintained daily. Ensures proper and prompt recording of all operational and administrative activities and are in accordance with the Adjutant General and Federal/State laws. Any deficiencies will be reported immediately.
- Assists in preparing a store operational budget and continuously reviews progress and makes necessary operational adjustments to ensure goals are met. Maintains good customer relations, assumes primary contact with customers with charge privileges such as law enforcement agencies. Approves and establishes customer accounts, special orders merchandise and Invoices customers for payment. Recommends plans for the development or alteration of services to the PX & Rec Program Manager in order to improve operations.
- Assists in supervising the preventative maintenance schedules and procedures for all relevant store equipment (i.e. HVAC, Industrial Coolers, forklifts) and computing equipment as well as building repair and maintenance. Funds for building repair and equipment replacement are included in the budget process.
- Responsible for the full implementation for the FNG 210-5 pamphlet to include periodic review and compliance with all rules and regulations established in the pamphlet. Responsible for yearly updates to the 210-5 and report any proposed changes/updates to the PX Manager.
KNOWLEDGE, SKILLS, AND ABILITIES:
- Proficiency in Microsoft Word and Excel.
- Knowledge of basic retail procedures
- Knowledge of the principles and techniques of effective communication.
- Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, purchasing, or report writing.
- Ability to prepare correspondence and administrative reports.
- Ability to understand and apply applicable rules, regulations, policies, and procedures.
- Ability to utilize problem-solving techniques.
- Ability to work independently.
- Ability to plan, organize and coordinate work assignments.
- Ability to communicate effectively.
- Ability to establish and maintain effective working relationships with others.
- Ability to use logic and analysis to identify strengths and weakness of different approaches.
SPECIAL REMINDERS:
The State of Florida and The Department of Military Affairs participate in the E-Verify program. Federal law requires that all employers verify the identity and employment eligibility of any person hired to work in the United States.
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov
All members of the Florida Retirement System are required to contribute 3% of their salary on a pre-tax basis.
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
The Department of Military Affairs values and supports employment of individuals with disabilities. Qualified individuals with disabilities are encouraged to apply.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. All documentation is due by the close of the vacancy announcement.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.