Salary : $43,388.80 – $48,214.40 Annually
Location : Noblesville, IN
Job Type: Full-time
Job Number: 00345
Department: Parks & Recreation
Opening Date: 09/28/2023
Purpose of Position
Incumbent serves as Administrative Assistant for the Parks and Recreation Department, responsible for providing administrative support to department personnel.
Essential Job Functions
Greets office visitors, answers telephone, receives/provides information, takes messages, or directs/transfers to appropriate individual or department. Communicates with/provides assistance to department personnel.
Takes reservations and registrations for the Parks & Recreation facilities, programs, and events; collecting fees, entering data, printing and providing receipts, and filing.
Performs various administrative duties, such as sorting and distributing mail; making copies of needed documents; preparing outgoing mail and making daily deliveries to City Hall; monitoring/maintaining office supplies inventory and ordering supplies.
Assists in the preparation of programs/events for the Recreation Division, including booking outside vendors, ordering catering, creating pamphlets or other promotional materials, and managing reservations. Provides assistance during programs/events that require additional staff, including assisting in setting up/tearing down events, assisting vendors, and working at booths.
Prepares and maintains various contracts, insurance documentation, and reports.
Assists in maintaining the CivicRec and CivicEngage software programs, including uploading/entering all data and class information, generating reports, and identifying/resolving minor problems and contacting support service as needed.
Maintains REACH display screens, including designing and uploading all content.
Enters and updates program and event marketing information on community calendars, including Indy’s Child Parenting Magazine, Hamilton County Tourism, and any other relevant event calendars applicable to the community and the parks.
Maintains the department’s fixed assets list and completes annual report for the Office of Finance and Accounting.
Job Requirements
High school diploma or GED required. Associates Degree in business administration or related area, or equivalent combination of education and experience preferred. Experience/education in customer service preferred.
Possession of or ability to obtain certifications in CPR and First Aid within required time period.
Working knowledge of department office policies and procedures and standard office practices, and ability to apply such knowledge to a variety of interrelated processes, tasks and operations.
Working knowledge of Standard English grammar, spelling and punctuation, and ability to type with speed and accuracy and properly operate a variety of standard office equipment, including computer, printer, telephone, postage meter, copier and calculator. Working knowledge of Microsoft Office Programs, such as Word, Excel, Publisher, Outlook, SharePoint, and Teams, as well as other department database systems and software applications as may be necessary to perform essential job functions.
Working knowledge of the City of Noblesville Employee Personnel Policy Handbook and ability to apply these regulations/standards to employment.
Ability to understand and follow oral and written instructions and work alone with minimum supervision.
Ability to effectively communicate orally and in writing with co-workers, other City departments, and the public, including being sensitive to professional ethics, gender, cultural diversities and disabilities.
Ability to work on several tasks at the same time and complete assignments effectively amidst frequent distractions and interruptions.
Ability to occasionally work extended, evening, and/or weekend hours.
Possession of a valid Indiana driver’s license, a demonstrated safe driving record, and must remain insurable through the City of Noblesville’s liability insurance carrier. (Refer to the Civilian Personnel Policy for additional information.)
Work Environment
Incumbent maintains frequent contact with co-workers, other City departments, and the public for the purpose of exchanging information.
Incumbent reports directly to the Administrative Manager.
Incumbent performs duties in a standard office environment involving sitting for long periods, bending, lifting/carrying objects weighing less than 25 pounds, sitting and walking at will, hearing sounds/communication, close/far vision, and handling/grasping/fingering objects. Incumbent occasionally works extended, evening, and/or weekend hours.
City of Noblesville
2023 Benefit Outline
The following city benefits are offered to all full-time city employees. Should you have any questions or need additional information, please do not hesitate to contact the city’s Human Resources Department at 317-776-6360.
Civilian Benefit Guide – Please click
HEALTH INSURANCE BENEFITS
INSURANCE PREMIUMS:
The City of Noblesville pays 80% of the medical, dental and vision premiums for full-time city employees. Insurance premiums are deducted over 24 pays per year.
BENEFIT PLANS:
MEDICAL
Office visit co-pay: $40.00
Urgent care co-pay: $50.00
Emergency room co-pay: $175.00
In-network benefits:
Deductible: $400.00 individual / $800.00 family
Paid by plan after deductible is met: 80%
Out-of-Pocket maximum: $900.00 individual / $1,800.00 family
PRESCRIPTIONS/RX
Generic co-pay: $25.00
Brand name formulary co-pay: $35.00
Brand name non-formulary co-pay: $50.00
Employee Healthcare Clinic
Full-time employees have access to a Health and Wellness Clinic which provides many health and wellness services for employees and dependents on the city’s medical healthcare plan. Many of the services provided are those you would expect to receive from a family physician. The clinic also provides generic prescriptions and clinical lab testing. All services provided at the Health and Wellness Clinic are provided at no cost to the employee.
Dental
Preventative services paid at 100%
Basic services paid at 80% ($50.00 deductible)
Major services paid at 50% ($50.00 deductible)
(A $50 deductible applies to Basic and Major services)
Vision
Eye exams: plan pays up to $100.00
Contacts: plan pays up to $200.00
Frames: pays up to $130.00 (every 24 months)
Lens: pays up to $130.00 (depending on lens type)
WELLNESS
Onsite fitness facility available 24/7 to employees and spouses at no cost.
SECTION 125 – FLEX SPENDING ACCOUNTS
Flex Spending enables you to reimburse yourself for an un-reimbursed health care or dependent care expenses using pre-taxed payroll deducted dollars.
LIFE INSURANCE
Employees are provided a city paid life insurance policy in the amount of $50,000.00.
RETIREMENT
The city’s retirement plan is administered through the Indiana Public Employee’s Retirement Fund. To find additional information, please visit the INPRS website at
DEFERRED COMPENSATION
Employees are eligible to participate in the deferred compensation program. The city will match a percentage of contributions up to $3,000 annually.
FINANCIAL WELLNESS
SmartDollar – Dave Ramsey’s SmartDollar Program is an online employer-provided financial wellness benefit that consists of tools to teach employees how to budget, pay off debt, save for emergencies, and more! 100% online, confidential, and self-paced. This benefit is free to employees.
VOLUNTARY, EMPLOYEE PAID BENEFITS
Employees have the option to enroll in voluntary, employee-paid benefits, including: short-term disability, long-term disability, voluntary life insurance, critical illness, accident insurance, and college savings plan.
LONGEVITY BENEFITS
Longevity pay is paid in the amount of $120 for each calendar year of service, not to exceed twenty (20 ) years.
TIME OFF BENEFITS
Vacation
3 days : After first 90 days
Prorated: 90 days – 1 year
3 weeks: 2 to 9 years
4 weeks: 10 to 14 years
5 weeks: 15 years+
Sick Time
City employees earn seven (7) hours of sick time each month.
Float Days
City employees receive five (5) float days per year, which may be used as vacation days.
Holidays
The city recognizes and provides holiday pay for approximately eleven (11) holidays per year.