Salary: $45,887.00 – $61,947.00 Annually
Location : different locations in Hanover County, VA
Job Type: Full-time
Job Number: 202300242
Department: Parks and Recreation – Administration
Opening Date: 10/06/2023
Closing Date: Continuous
Description
Hanover County Parks and Recreation is an award-winning agency that manages a wide range of facilities for various user groups. The department is in search of a detail-oriented and customer-service driven professional to fill the role of Facilities Coordinator. If you are familiar with athletic facility scheduling and park operations, we encourage you to apply.
General Description: This is an administrative position that performs complex tasks and fieldwork related to coordinating scheduled use of County facilities.
Organization: The Facilities Coordinator reports to the Business Manager of Parks and Recreation.
Essential Functions:
- Coordinates scheduling and use of all Hanover County Parks and Recreation athletic facilities, buildings, and picnic shelters; works closely with athletic organizations, league organizers, and tournament coordinators to schedule regular season field use and tournament assignments; communicates facilities needs to Parks and Recreation maintenance personnel.
- Coordinates scheduling and use of Hanover County Public Schools facilities; works closely with Hanover County Public Schools personnel to schedule indoor school space as needed for various programs and events.
- Coordinates scheduling and use of other County facilities and public meeting space; works closely with Department of General Services staff for review and authorization of facility use requests.
- Provides exemplary customer service to the public and employees, in person, by telephone and online; answers routine questions regarding departmental facilities, procedures, policies, programs, and services.
- Maintains records for all facility use requests; reviews facility use applications; verifies facility user contact information, residency status, and volume of use; creates and issues facility use permits.
- Conducts periodic inspections of athletic facilities, picnic shelters, meeting spaces, and community buildings to ensure compliance with facility use guidelines; inspects facilities for safety and environmental concerns before and after use.
- Communicates inclement weather or other closures to athletic organizations, private renters, and other community organizations.
- Coordinates approval of special event requests and coordinates logistics for rental equipment, facility maintenance, and other unique needs for internal and external special event operations.
- Manages assignment of mobile food vendor permits and coordinates mobile food vendor approved sales locations.
- Maintains account information for youth and adult athletic organizations, community groups, and other facility users.
- Assists with general customer service and administrative operations; supports recreational programs and special events as needed.
- Performs other requisite duties as assigned.
Work Conditions:
A. Hazards
- None Known
B. Environment
- Office- 50%
- Field- 50% (Must be able to travel to Parks & Recreation facilities)
C. Physical Effort
- Must be able to lift up to 25 pounds
D. Non-exempt
Knowledge, Skills and Abilities:
- Sound working knowledge of County facilities including athletic fields, community buildings, meeting space, picnic shelters, playgrounds, and other public spaces.
- Sound working knowledge of modern parks and recreation operations, facilities, and programming.
- Sound working knowledge of athletic league scheduling and existing youth and adult athletic organizations and community groups in Hanover County.
- Ability to operate modern office equipment, including computers and facility scheduling software
- Ability to communicate clearly and concisely, both orally and in writing; ability to establish effective working relationships with those contacted in the course of work including the general public.
EDUCATION AND EXPERIENCE:
High school diploma or equivalent required (bachelor’s degree preferred) with at least two (2) years related experience -OR- Any equivalent combination of education, experience and/or training sufficient to demonstrate the knowledge, skills and abilities is acceptable.
SPECIAL REQUIREMENTS:
– Criminal Records Check, including fingerprinting
– Valid Commonwealth of Virginia Driver’s License
– Work beyond normal work schedule, including weekends and evenings
– Twelve-month probationary period
Revision Date: October 2023
SUMMARY OF EMPLOYEE BENEFITS
Hanover County is proud to provide our employees with the following comprehensive benefits package. Hanover provides a benefit package that provides for you in times of need, they offer an ongoing level of financial security, peace-of-mind, and healthy work-life balance. This is part of our goal to make Hanover County an attractive place to work. To see exactly what you will find with our offerings, click the link below:This is an overview and does not provide all provisions, limitations, and exclusions. If there is a contradiction between this and the official plan documents, the plan documents will prevail. The Pamunkey Regional Jail and Library share some of the County benefits, please visit their website for more details.
01
What is your highest level of education?
- None
- High School/GED
- Associate Degree
- Bachelor Degree
02
How many years experience do you have with facility scheduling and operations?
- None
- 1 year
- 2 years
- 3-5 years
- 6+ years
03
Do you have a valid Commonwealth of Virginia Driver’s License?
- Yes
- No
04
This position requires weekend and evening work. Please confirm below that you are aware of this:
- Yes, I am aware of this.
- No, I did not notice this.
05
Do you have any familiarity/experience with scheduling software platforms? If so, please explain below:
06
Please describe your experience working with and managing third-party vendors:
07
Please list all applicable certifications below:
08
Please tell us why you are interested in this position and how it fits in with your career goals.
Required Question