Job Details
Job Location
Mission Support Center – Atlanta, GA
Position Type
Full Time
Salary Range
$38,219.00 – $47,773.00 Salary/year
Travel Percentage
None
Job Shift
Day
Job Category
Nonprofit – Social Services
Description
Do you feel called to serve in a Christian Ministry?
Do you want to serve where you make a difference in the lives of others?
Join us at the Atlanta Mission, where we make a difference in the lives of over 1000 men, women, and children every day by providing food, shelter, clothing, counseling, vocational and spiritual guidance. We get to witness radical life transformations.
The Accounts Payable and Payroll Coordinator is responsible for coordinating all accounts payable activities, processing payroll through Paycom, and maintaining the accounting filing and records retention system.
This role is a TEMP to HIRE.
Essential Duties & Responsibilities:
Accounts Payable:
- Responsible for all accounts payable processing.
- Coordinates all invoices in a timely manner by routing them throughConcur to managers for approval and coding.
- Monitors the status of invoices in Concur to ensure payables are coded accurately and in a timely manner.
- Identifies outstanding items in Concur and reminds assigned invoice owners that attention is needed.
- Reviews invoices for accuracy in the Concur Payables System.
- Submits the invoices for approval once reviewed.
- Interacts with managers and vendors, in a consulting role, to identify and resolve issues.
- Monitors Concur payments for checks and EFT/ACH payments
- Manages vendor setup for proper coding and preferred payment method
- Contacts vendors to resolve billing discrepancies.
- Coordinates the submission and approval of all Atlanta Mission purchasing card expense reports through Concur and ensures accuracy of GL codes.
- Extracts invoices, payments and expense reports from Concur and imports to Great Plains accounting system.
- Prepares 1099 miscellaneous tax forms for all necessary vendors and submits to IRS
- Provides auditors with necessary documentation as requested during audits
- Requests stop payments and reissues vendor checks, as needed.
- Ensures invoices and payment records are maintained in an organized manner
Payroll: Process Payroll on a bi-weekly basis
- Initiates payroll process using Paycom, and ensures data is accurate using validation warnings
- Verifies that payroll information including hourly employee attendance, PTO approvals, and expense reimbursement approvals have been submitted and approved by appropriate parties
- Follows-up with department managers, as necessary, to ensure all information has been received in order to facilitate a timely and accurate payroll process
- Coordinates with the HR and Paycom regarding any payroll processing issues
- Annually provide payroll data to auditors for the financial and worker’s compensation audit
- Ensures payroll records are maintained in an organized manner
Filing and Records Retention: Coordinates all aspects of the Accounting Filing and Records Retention System.
- Maintains and organizes current year invoices and back-up documentation for easy reference.
- Maintains and organizes current year payroll records.
- Prepares physical files for storage at year-end
- Formulates procedures for systematic retention, protection, retrieval, transfer, and disposal of accounts payable and payroll records.
- Archives prior-year information (both physical and electronic) according to established procedures.
- Maintains and updates procedure manuals for Accounts Payable and Payroll
Qualifications
You will uphold the following Christ-Centered values:
- Humbly Serve: You strive to live, Love and Lead like Jesus
- Faithfully Steward: You honor and wisely use the time, talent and treasures that God has provided
- Courageously Innovate: You are driven towards excellence, you continuously learn, adapt and improve
- Joyfully Celebrate: You intentionally appreciate and recognize all that God is doing in and through all the stakeholders of Atlanta Mission.
- Strength in Unity: You embrace God’s desire for oneness and kingdom-focused unity.
Position Requirements:
- At least 3 years of experience in Accounting
- Strong knowledge of accounting processes and accounting, payables, and payroll systems
- Proficient in Microsoft Office applications (outlook, excel and word).
- Ability to effectively communicate with employees at all levels and respond to sensitive inquiries.
- Ability to exhibit a high level of confidentiality
- Strong attention to detail and organizational skills with a concentration on time management
- Strong collaboration and problem-solving skills in working with managers and vendors to identify and resolve issues
- Ability to respond to common inquiries or complaints from employees, vendors, auditors, and outside agencies
- Documentation of reference from at least one professional that attest to your skill capability
Physical Requirements:
- Must have the ability to remain in a stationary position (standing, sitting and/or walking)
- Must have the ability to constantly operate a computer and other office equipment, such as a copy machine, calculator and computer printer
- Must be able to communicate accurate information
- Must have the ability to identify and distinguish colors, to adjust focus and maintain close and distance vision
ENVIRONMENTAL JOB REQUIREMENTS:
- Occasionally exposed to outdoor weather conditions during events
- Moderate noise as in a business office environment
What we Have to Offer You & Your Family
Employee Benefits:
- Retirement Savings with Matching Contribution
- Medical Insurance
- Dental & Vision Insurance
Employer Paid Benefits:
- 10 Paid Holidays
- Life Insurance
- Short-Term Disability
- Travel Assistance Program
- Employee Assistance Program (EAP)
- Medical Concierge
- Spiritual & Professional Training & Development