Overview
Provides secretarial/administrative support directly to the executive band, exercising confidentiality, tact and diplomacy. Uses business software applications (e.g., word processing, presentation and spreadsheet) to prepare correspondence, reports, presentations, agendas, minutes, etc.; may prepare responses to routine correspondence and inquiries. Receives, screens and directs incoming calls, visitors, mail and email. Maintains files, records, calendars and diaries; typically arranges business travel, coordinates meeting arrangements, and tracks expenses. Participates in the development and implementation of secretarial standards, policies and practices for the organization.
Responsibilities
- Acts as a liaison for the executive and their assigned managers, other corporate departments, individuals or companies doing business with Paychex to provide timely customer support.
- Records, monitors, prepares, and tracks personnel actions, electronic data files, and mail sent to and from the executive to assist in the administration of business affairs.
- Maintains, monitors, and/or prepares confidential budgetary, personnel, and other company data in spreadsheet or correspondence format in order to provide required information to the executive and their staff.
- Composes, transcribes and distributes correspondence; opens, directs and files correspondence; maintains appointments, and prepares meeting agendas, documentation and travel arrangements as required to provide administrative support to the office.
- Tracking organizational development project timelines; preparing monthly status report to ensure executive is updated.
- Acts as a liaison for the executive and their assigned managers, other corporate departments, individuals or companies doing business with Paychex to provide timely customer support.
Qualifications
- Associate’s Degree – Required
- Bachelor’s Degree – Preferred
- 5 years of experience in an administrative role.
Compensation
In the spirit of pay transparency, we are excited to share that the starting base pay range for this position is $51,500.00 – $78,650.00 annually/hourly. Please keep in mind that this range is the base pay only and does not consider other components that make up the total rewards package for the position. If you are hired at Paychex, your overall compensation will be determined based on factors such as geographic location, skills, education, and/or experience which may result in total compensation outside of this range.
Responsibilities
- Acts as a liaison for the executive and their assigned managers, other corporate departments, individuals or companies doing business with Paychex to provide timely customer support.
- Records, monitors, prepares, and tracks personnel actions, electronic data files, and mail sent to and from the executive to assist in the administration of business affairs.
- Maintains, monitors, and/or prepares confidential budgetary, personnel, and other company data in spreadsheet or correspondence format in order to provide required information to the executive and their staff.
- Composes, transcribes and distributes correspondence; opens, directs and files correspondence; maintains appointments, and prepares meeting agendas, documentation and travel arrangements as required to provide administrative support to the office.
- Tracking organizational development project timelines; preparing monthly status report to ensure executive is updated.
- Acts as a liaison for the executive and their assigned managers, other corporate departments, individuals or companies doing business with Paychex to provide timely customer support.
Qualifications
- Associate’s Degree – Required
- Bachelor’s Degree – Preferred
- 5 years of experience in an administrative role.