Salary : $40,352.00 – $60,528.00 Annually
Location : City Hall: 530 E. Monroe Avenue Buckeye, AZ
Job Type: Full-Time, Regular
Job Number: 01258
Department: Marketing & Communications
Opening Date: 10/11/2023
Closing Date: 10/25/2023 11:59 PM Mountain
Position Scope
Under close supervision, performs a variety of secretarial, administrative and office support and records management activities to support the functions of the Communications and Government Affairs Department; duties may vary according to work assignment.
Primary Duties and Responsibilities
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.
- Maintains calendars, schedules meetings and appointments; prioritizes and resolves meeting schedules; coordinates meeting resources and travel.
- Maintains and manages department files, photos, videos and graphics; assists with compiling statistical data; compiles management reports.
- Monitors and maintains all office equipment and supplies and promotional items to ensure adequate inventory and property functionality
- Performs all procurement and accounts payable duties within the department.
- Creates, updates and edits various documents using Microsoft Office products such as memos, letters, presentation, emails, etc.
- Serves as record retention coordinator, maintains electronic and paper files, creates and maintains file tracking system, manages the destruction of files in accordance with Buckeye Record Retention Policies.
- Conducts and assists with various projects as assigned; works with other departments to complete tasks
- Prepares meeting agendas and presentation materials; takes and transcribes meeting minutes, and prepares summaries for distribution.
- Conducts and coordinates assigned projects; identifies and resolves routine problems.
- Performs other duties as assigned or required.
Minimum Qualifications & Position Requirements
Education and Experience:
High School diploma or GED equivalent, and three (3) year’s administrative support experience; OR equivalent experience. Experience in Government setting preferred (i.e., state, county, city government; school/college).
Necessary Knowledge, Skills and Abilities:
- Knowledge of basic City policies and procedures.
- Knowledge of basic personnel rules, accounting and budgeting systems.
- Knowledge of basic principles of record keeping and records management.
- Knowledge of marketing, communication and public information processes.
- Skill in assessing and prioritizing multiple tasks, projects and demands.
- Skill in operating a personal computer utilizing a variety of business software.
- Skill in preparing accurate reports, documents and correspondence.
- Skill in effective oral and written communication.
- Must be proficient in Word, Excel, PowerPoint and Publisher.
Additional Information
Valid Arizona Driver’s License
Employee Benefits & Wellness
The City offers a comprehensive benefits package to full-time classified and management employees. Part-time classified employees may be eligible for select benefits where defined.
For complete Benefit Plan & Wellness Information, please visit the City website at:
City benefit plans are subject to change at any time.