Salary : $50,668.80 – $64,854.40 Annually
Location : 206 S. Main Street – Greenville, SC
Job Type: Full Time
Job Number: 01042
Department: PARKS, RECREATION & TOURISM (PRT)
Division: SPECIAL EVENTS/EVENT MANAGEMENT
Opening Date: 10/16/2023
FLSA: Non-Exempt
Brief Description
Job Summary
Under general direction and in compliance with standard operating procedures and policies, provides all department accounting functions to include tracking, auditing, and analyzing revenue, expenditure, and liability accounts. Receives and processes payments to include event reimbursements, permit application fees, merchandise purchases, and a variety of other payments. Administers the Alcohol on Public Property Wristband Program. Serves as secondary for event financial services to include coordinating on-site event revenue collections, supervising event volunteers, and reconciling finances at conclusion of events. Provides general administrative support to the department to include researching policies, generating reports, and scheduling and coordinating meetings. Assists with pre-event prep and on-site event assistance as needed.
Job Duties
Essential Functions
Essential Functions
% of Time
- Process, Collect and Analyze Financial Data: Provide all accounting functions to include tracking, auditing, and analyzing revenue, expenditure, and liability accounts for Parks, Recreation and Tourism (PRT) divisions. Maintain accurate records of grant receipts and assist in submitting completed reimbursement reports at the conclusion of grant programs. Utilize financial software and systems to submit invoices for payment for PRT divisions. Enter requisitions for purchase orders, and monitor budgets for Recreation, and Tourism divisions. Keep project managers updated with requisition approval and/or issues. Prepare financial reports as necessary to include producing charts and graphs in order to update applicable personnel of budget standings and event/program performance. Track expense trends as directed. Assist with the development of the annual department budget. Prepare budget amendments and journal entry requests as necessary. Administer petty cash and reconcile to accounts. Track and process sales tax and admission tax for PRT divisions.
50%
- Collect and Process Payments & Prepare Deposits: Receive and process payments to include event reimbursements, permit application fees, merchandise purchases, recreation program registration fees, facility rental fees, internment fees and a variety of other payments. Track outstanding accounts and prepare monthly accounts receivable reports for all department revenue. Prepare and submit deposits along with all related forms to the bank as well as appropriate City personnel. Work in coordination with the Special Events Manager to accurately track City services in support of permitted events and issue invoices for reimbursement to event permit holders. Track status of payments and perform collection actions as necessary. Serve as secondary for event financial services to include coordinating on-site event revenue collections, supervising event volunteers, and reconciling finances at conclusion of events.
30%
- Administer Public Property Ordinance Systems, Permits & Payments: Maintain records for accounts receivables related to property/land and trash lease agreements. Process, track, and maintain all pole banner applications including invoicing and payment tracking. Administer Alcohol on Public Property Wristband Program to include providing training to restaurants and businesses regarding rules and regulations of wristband usage, maintaining inventory of wristbands, distributing wristbands to restaurants and event organizers for events, and collecting payments for wristbands used. Assist with managing the “More to Enjoy” downtown signage program for commercial businesses by processing invoices, tracking payments, answering questions, and record keeping.
10%
- Provide General Administrative & Event Support: As assigned, provide administrative support to department staff to include researching policies, generating reports, and schedule and coordinate meetings. Attend meetings with the PRT Director as necessary. Manage departmental electronic and physical files. Monitor office supplies and make orders as needed. Manage office equipment needs (e.g., maintain printer paper, changing toner, etc.). Track timecard completion, identify discrepancies and follow up with employee and/or supervisor to ensure correct and on time submission. Receive and distribute the mail. Serve as backup for facility reservation requests for parks and shelters. Assist with pre-event prep and on-site event assistance as needed.
10%
Perform other duties as assigned.
Qualifications
Job Requirements
- Bachelor’s degree in accounting, financial management, or business management.
- Over one (1) year of experience in accounting, bookkeeping, general business management or a related field.
- Any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job may be substituted.
Preferred Qualifications
Driver’s License Requirements
- Valid South Carolina Class D Driver’s License.
Performance Requirements
Knowledge of:
- Generally accepted accounting principles, practices, and procedures and their application for governmental accounting.
- Principles and practices of municipal budget preparation and administration.
- Pertinent federal, state and local laws, codes and regulations.
Ability to:
- Understand, interpret and apply accounting standards and procedures, applicable government rules and regulations, and City policies and procedures
- Develop and maintain cooperative and professional relationships with employees and all levels of management to include representatives from other departments, external organizations, and the general public.
- Use effective judgment in discussing and resolving customer related issues consistent with City and department policies and procedures.
- Communicate basic to complex ideas verbally and in writing in a clear, concise and professional manner; prepare written reports and presentations, summarize meeting minutes, and compose emails, business letters, and various correspondence.
- Review, proofread, and/or edit assigned work products to ensure correct grammar and consistency of format.
- Maintain excellent organization and attention to detail; develop and maintain filing systems; and maintain complex records using a variety of source materials.
- Perform routine office management details without referral to supervisor, as well as, plan and organize own work.
- Seek out ways to streamline and improve workflow processes.
- Understand and follow complex oral and written instructions.
- Make intermediate level mathematical calculations and draw logical conclusions.
- Develop accounting data in preparation of reports and statements, track and reconcile expenditures, as well as, ensure accuracy of invoices and other related documents.
- Write reports, prepare business letters, summarize meeting minutes, and compose emails in a clear and professional manner.
- Read papers, periodicals, journals, manuals, and policies.
- Drive personal or City vehicle between facilities or event sites.
- Operate general office equipment to include scanner, printer, copier, telephone, and computer with Microsoft Office Suite.
- Utilize specialized software and systems to include work management system, mapping system, and purchasing and financial systems.
Other Information
Working Conditions
Primary Work Location: Office environment. May be assigned to work at any of the City special events.
Protective Equipment Required: None.
Environmental/Health and Safety Factors:
Occasional exposure to unpleasant environmental conditions and/or hazards. Occasional outside work when working City special events. Seasonal exposure to extreme temperatures.
Physical Demands:
Continuously requires fine dexterity, handling, and using vision. Frequently requires walking, sitting, reaching, crouching, using hearing, twisting, and talking. Occasionally requires lifting, carrying, kneeling, pushing/pulling, bending, and foot controls. Light strength demands include exerting up to 10 pounds frequently and 20 pounds occasionally.
Mental Demands:
Frequently requires time pressures, frequent change of tasks, performing multiple tasks simultaneously, working closely with others as part of a team, and tedious or exacting work.
Americans with Disabilities Act Compliance
The City of Greenville is an Equal Opportunity Employer. To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. Prospective and current employees should contact Human Resources to request an ADA accommodation.
Disclaimer
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
The City of Greenville offers a comprehensive and affordable benefits package designed to provide a variety of choices to best fit the needs of our employees and their families. View more details about these benefits here:
HEALTH INSURANCE
The City offers the following health insurance options to eligible employees:
- Medical
- Dental
- Vision
- Basic Term Life
- Employee Supplemental Life
- Spouse Term Life
- Child Term Life
- Short Term Disability (STD)
- Long Term Disability (LTD)
- Voluntary Benefits (Critical Illness, Accident, Hospital Care, etc.)
All health insurance coverage is effective the first of the month following the employee’s hire date except for LTD which is effective the 91st day following date of hire.
LEAVE & HOLIDAY BENEFITS
- General Leave is earned/accrued biweekly by all regular, full-time and permanent part-time employees as a percentage of normal work hours.
- The City of Greenville observes 11 paid holidays.
RETIREMENT BENEFITS
The City is a member of the South Carolina State (SCRS) and Police Officers (PORS) defined benefit Retirement Systems.
AWARDS & RECOGNITION
- Employee Recognition & Awards Program (ER&A)
- Employee Service Awards
- Longevity Bonus
OTHER BENEFITS & OPPORTUNITIES
- Worker’s Compensation
- Deferred Compensation
- Flexible Spending Accounts (FSA)
- Employee Assistance Program (EAP)