Salary: $22.65 – $29.77 Hourly
Location : Warren, MI
Job Type: Permanent Full Time
Job Number: 7601-24-DWEHD-006
Department: Environment, Great Lakes and Energy (EGLE)
Opening Date: 10/19/2023
Closing Date: 11/2/2023 11:59 PM Eastern
Bargaining Unit: UNITED AUTO WORKERS (UAW)
Job Description
This position serves as a management assistant to the Warren District Supervisor and provides secretarial support for DWEHD staff in the district office, which covers Macomb, Oakland, St. Clair, and Wayne Counties. Responsibilities include composing, formatting, and editing correspondence and reports, serving as a liaison between management and district office staff, make scheduling commitments for district office manager and staff, and reads and screens incoming correspondence and reports. This position supplies requested information and provides guidance and interpretation of EGLE and DWEHD policies and procedures to the general public, public interest groups, regulated facilities, environmental consulting firms, and state and local government. This position also conveys and follows up on information and instructions requiring a thorough knowledge of the supervisor’s and DWEHD’s goals and objectives regarding EGLE programs. In addition, this position coordinates the administrative aspects of the walk-in/mail-in permit application processing program, manages DWEHD WDO operations including maintenance of records and coordination of Freedom of Information Act (FOIA) requests, and provides administrative support to other divisions and backup support to the reception desk at the district office. This position also reviews and evaluates applications and other documents for completeness.
The work location of this position will be the Warren/Southeast District Office. However, the selected candidate may be eligible for a hybrid work schedule (combination of remote and in-person) or a fully remote work schedule (with occasional travel to their official work location). Employees approved for schedules that include remote work must complete that work within Michigan. Relocation expenses are not reimbursed. When working remote, employees must use a designated workspace that is safe and professionally appropriate, allows for privacy, minimizes distractions, and includes secure internet access. Details regarding work location and schedule options for this position may be discussed during the interview process.
Required Education and Experience
Education
Educational level typically acquired through completion of high school.
Experience
Four years of office experience involving administrative support practices, including one year equivalent to advanced 8-level administrative support work, or equivalent to a Secretary E8, or Legal Secretary E8.
OR
Four years of office experience involving administrative support practices, including two years equivalent to experienced E7-level administrative support work, or equivalent to a Secretary 7, or Legal Secretary 7.
Additional Requirements and Information
ABOUT EGLE:
The Department of Environment, Great Lakes, and Energy’s (EGLE) mission is to protect Michigan’s environment and public health by managing air, water, land, and energy resources.
At the Department of Environment, Great Lakes, and Energy, we are passionate about protecting human health and Michigan’s land, water, and energy resources. We are equally passionate about creating a positive, professional, and supportive work environment where we value our differences and are committed to being open and respectful of all our employees and the public we serve. Our unique backgrounds and experiences make us better equipped to equitably deliver impactful environmental outcomes in the interest of all of Michigan’s residents.
Please attach a cover letter, resume and your official college transcripts (if applicable) to your application. Failure to do so may result in your application being screened out. For our purposes, “Official Transcripts” must contain the college/university name and address, the degree conferred and date granted, coursework completed (especially if no degree granted), and the Registrar’s signature and/or seal.
Information provided in your application, resume, cover letter, transcripts, and any other documentation provided will be used to verify responses to the supplemental questions. Unsupported responses may not be considered further.
Your application for any position does not guarantee that you will be contacted by the Department/Agency for further consideration. Only those applicants interviewed will be notified of the results.
View the job specification at:
State employment also offers rewarding careers where you can help Michiganders enjoy better lives. Many State of Michigan jobs offer alternate work schedules and remote-work options that can help give the flexibility you need. In 2022, Forbes ranked the State of Michigan in the Top 10 of America’s Best Employers For New Grads and as the #1 employer for new grads in government services. More details on benefits for our new hires are below:
Rewarding Work: State of Michigan jobs allow you to serve Michiganders in many different ways depending on your interests and skills. Help preserve and protect our environment and the public health; enforce state laws and regulations; advocate for children, families, and victims of discrimination; support our state’s military and veterans; rebuild our state’s infrastructure; or support other state agencies through our fiscal, IT, and HR systems.
Insurance Benefits: The State of Michigan offers health, mental health, dental, and vision insurance to eligible career employees, their spouses, and their children. The state also covers a life-insurance benefit of two times employees’ annual salary (up to $200,000). The state also offers long-term-disability insurance that can provide continuing benefits if an injury or illness prevents employees from working. More information is available at www.mi.gov/employeebenefits.
Retirement Programs: The State of Michigan offers 401(k) and 457 plans for new hires to save for retirement. The state will automatically contribute an amount equal to 4% of your pay to a 401(k) account. The state will also match up to 5% of your pay if you contribute to your 401(k) account. Your contributions vest immediately, and the state’s contributions fully vest after just 4 years. More information is available at http://www.mi.gov/orsstatedc.
Vacation and Sick Leave: Eligible full-time employees receive between 15 and 35 personal days and 13 sick days per year that may be rolled over to the following year if not used. Eligible employees also receive an additional day each year for community service or school functions.
Paid Parental Leave: Eligible employees can take 12 weeks of paid leave immediately after a birth or adoption to allow needed time together at home with a new child.
Paid Holidays: Eligible employees receive 13 or 14 paid holidays each year including New Year’s Eve and Day, Martin Luther King Jr. Day, Presidents’ Day, Memorial Day, Juneteenth, the Fourth of July, Labor Day, Election Day, Veterans Day, Thanksgiving, Thanksgiving Friday, Christmas Eve and Day.
Bonus Programs: Eligible employees with five years of service also receive annual longevity bonuses that grow as seniority increases. Some positions also may qualify for recruitment, retention, and performance bonuses or other special pay premiums.
Military Pay Differential: Employees in the guard or reserves may also qualify for supplemental pay benefits if miliary pay during qualifying duty is less than normal state pay. Prior military service may also allow seniority credits to accelerate eligibility for longevity bonuses and additional personal leave accrual.
Tax-Advantaged Programs: In addition to 401(k) and 457 retirement accounts, the state also offers flexible spending account (FSA), health savings account (HSA), and qualified transportation fringe benefit (QTFB) programs that can help you save money by reducing your taxable income.
Student Loan Forgiveness: Working for the State of Michigan may allow you to participate in programs that forgive the balance of qualifying student loans. Information to help determine if you could qualify is available from the U.S. Department of Education.
Tuition Reduction: Some colleges and universities offer savings to eligible employees and family members to further their education while working for the State of Michigan.
Professional Development: To help develop your career, programs are available to apply for reimbursement of up to $2,000 a year for education and training for college course credits and non-degree programs.
Alternative and Remote Work Schedules: Depending on the nature of their duties, many state jobs offer flexible work schedules and remote or hybrid telecommuting options that can help obtain the work-life balance that you seek.
Great Lakes and Great Times: Michigan boasts four Great Lakes, 11,000 inland lakes, 36,000 miles of rivers and streams, 20 million acres of forests, 100 state and national parks and recreation areas, 1,300 miles of bike trails, 6,500 miles of snowmobile trails, the second-most ski areas in the nation, 650 public golf courses, 600 campgrounds, and an international dark-sky park-just for starters. Our cities offer concerts and cultural events, storied sports teams, education hubs, vibrant downtowns, one-of-a-kind craft beverages, and renowned restaurants for every appetite. From urban centers to beach towns to the great outdoors, the opportunities are endless. With your state salary and benefits and Michigan’s affordable cost of living, you can explore all that Michigan has to offer.
Updated: 11/14/2022
01
SECRTRY- Do you possess at least an educational level typically acquired through the completion of high school?
- Yes
- No
02
SECRTRYA – Do you possess at least four years of office experience involving administrative support practices?
- Yes
- No
03
Are you currently a State of Michigan employee?
- Yes
- No
04
Are you currently a Department of Environment, Great Lakes, and Energy (EGLE) employee?
- Yes
- No
05
How many years of experience do you have performing secretarial duties?
- No experience
- Less than 1 year
- 1-2 years
- 2-4 years
- More than 4 years
06
Briefly describe your experience performing secretarial skills. If you selected ‘No experience’, please enter N/A.
07
Please pick the one that best describes your expertise with Microsoft Office software (Word, Excel, PowerPoint, Outlook, Access, Teams, etc.).
- No expertise
- Basic expertise
- Advanced expertise
- Expert
08
Please briefly describe your experience using the Microsoft Office software. If you selected ‘No expertise’, please enter N/A.
09
How many years of experience do you have providing support for environmental, public health, or other regulatory programs?
- No experience
- Less than 1 year
- 1-2 years
- 2-4 years
- More than 4 years
10
Please describe your experience providing support to environmental, public health, or other regulatory programs. If you selected ‘No experience’, please enter N/A.
11
Do you have experience working in a web-based portal used for uploading documents for permitting, licensing, or compliance systems?
- Yes
- No
12
Please describe your experience working in a web-based portal used for uploading documents for permitting, licensing, or compliance systems. If you selected ‘No’, please enter N/A.
13
QOL – Did you attach a cover letter, resume, and official college transcripts (if applicable) to your application? (Failure to do so may result in your application being screened out.)
- Yes
- No
Required Question