Requisition No: 814539
Agency: Department of Transportation
Working Title: PROCUREMENT & MANAGEMENT ANALYST – 55009804 1
Position Number: 55009804
Salary: $38,555.47 – $49,895.32
Posting Closing Date: 11/01/2023
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
JOB POSTING DESCRIPTION
954 / MAINTENANCE OFFICE
OPEN COMPETITIVE
CAREER SERVICE
CONTACT PERSON: Renee Matthews
CONTACT PHONE NUMBER: (850) 410-5726
CONTACT EMAIL ADDRESS: Renee.Matthews@dot.state.fl.us
ANTICIPATED BI-WEEKLY HIRING SALARY RANGE: $1,744.60
Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
- Health insurance (over 90% employer paid)
- $25,000 life insurance policy (100% employer paid)
- Dental, vision and supplemental insurances
- State of Florida retirement package
- Generous vacation and sick leave
- 10 paid holidays a year
- Career advancement opportunities
- Tuition waiver for public college courses
- Training opportunities
- Flexible work schedules and telework (for designated positions)
Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system!
For additional benefit information available to State of Florida employees, go to https://www.mybenefits.myflorida.com/
SPECIAL REQUIREMENTS: You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962 will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.
THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.
In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided. Please contact the Florida Department of Transportation’s Human Resources Office located at 605 Suwannee Street, Tallahassee, Florida 32399 or call (850) 414-5300 for assistance.
POSITION DESCRIPTION:
Responsible for the implementation, administration and coordination of all procurement related functions supporting the Department’s Statewide Maintenance program. Responsibilities include but are not limited to procurement of Moble Equipment, development and maintenance of emergency response and contingency contracts. Basic training of users on procurement methods, etc. Tracking of prodcution data.
Acquires contractual services and commodities through Invitation to Bid (ITB), Request for Proposal (RFP), Invitation to Negotiate (ITN), and single source methods of procurement. Analyzes procurement requests, reviews specifications/scopes, provides instruction to project managers, assures proper solicitation development and content, and coordinates critical events. Coordinates evaluation teams, reviews and evaluates bid/proposal responses, and issues contracts. Provides guidance to Central Office project and cost center managers and consultant/contractor/vendors to improve understanding of the Department’s procurement process.
Provides contract maintenance. Prepares and manages supplements, amendments, time extensions, change orders and renewal of contracts. Coordinates with project managers, the Legal Office, Comptroller, and Consultants/Contractors/Vendors as appropriate in order to insure timely procurement actions on existing contracts. Reviews contracts for validity of pending action and follows through with appropriate action.
Coordinates with project managers, consultants/contractors/vendors and other sources in documenting all procurement actions. Seeks approvals from appropriate sources including Department representatives, Department of Management Services, and others as specified by policy, procedure and practice.
Conducts informal training sessions for Central Office project and cost center managers and Consultant / Contractor / Vendors to improve understanding of the Department’s procurement process.
Procures goods and services priced less than the bid threshold through the informal procurement process. Obtains competitive quotes/proposals, either by telephone or in writing and issues purchase orders and written agreements. Procures contract services and commodities on state contract and state purchasing agreements. Develops and manages procurements of exempt services/commodities.
Compiles and provides tracking/production data in appropriate form. Provides monthly, weekly and daily information as requested in various reports and formats and maintains procurement files.
KNOWLEDGE, SKILLS AND ABILITIES: Knowledge and ability to operate general office equipment; Knowledge and ability to plan, organize and coordinate work assignments; Ability to communicate effectively both verbally and in writing; Knowledge and ability to access, input, and retrieve data for electronic systems; Ability to articulate policies and procedures both orally and in writing; Knowledge of computer software including MS- Word, Excel, PowerPoint; Ability to prepare contracts and correspondence; Ability to interpret and apply FDOT and Office of Maintenance policies, practices and procedures; Ability to compile, organize and analyze data; Ability to prepare and coordinate procedural reviews and updates.
MINIMUM QUALIFICATIONS: Obtained a high school diploma or certificate of high school equivalency.
As a CANDIDATE, you may be required to provide documentation (i.e. HIGH SCHOOL DIPLOMA OR EQUIVALENCY, college transcripts, ETC.) to verify meeting these Minimum Qualifications.
THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES. If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.