Salary: $102,213.00 – $114,989.00 Annually
Location : Tucson, AZ
Job Type: Full Time
Job Number: 2023-01350
Department: Finance and Risk Management
Division: FN FIN OPS ADM
Opening Date: 08/25/2023
Closing Date: Continuous
FLSA: Exempt
Position Description
OPEN UNTIL FILLED
Salary Grade: U4
The Department of Finance and Risk Management is actively seeking an accomplished Financial Operations Division Manager to provide strategic oversight for our payroll, accounts payable, and mailroom/records functions. In this pivotal role, you will lead and optimize financial processes, ensuring efficiency, compliance, and excellence. Your leadership will extend to a team of 8 dedicated payroll professionals managing bi-weekly payroll processing for over 6,000 employees, a team of 16 skilled accounts payable staff handling 800+ invoices weekly, and a proficient mailroom/records team of 6 responsible for the management of incoming and outgoing correspondence for County departments. Your leadership will drive these high-performing teams, orchestrate streamlined operations, and significantly contribute to the overall success of our organization. Practical communication skills and proficiency in Enterprise Resource Planning (ERP) systems are essential to excel in this role.
Be a cornerstone in shaping a resilient financial future for Pima County – apply now!
This classification is in the unclassified service and is exempt from the Pima County Merit System Rules.
Duties/Responsibilities
(Work assignments may vary depending on the department’s needs and will be communicated to the applicant or incumbent by the supervisor.)
Plans organizes, and directs the activities of an administrative support services unit for a major department or department cluster;
Directs coordination of fiscal and administrative activities with the corresponding functional areas of central services departments (i.e. Finance & Risk Management, Procurement, Facilities Management, Human Resources, etc.);
Provides services to departments, including, but not limited to accounting, budgets, accounts receivable, procurement, human resources, payroll, and risk management;
Directs the development and implementation of administrative procedures applicable to the department’s functional areas;
Directs the preparation and administration of the department’s support services budget and coordinates the preparation of all department and division budgets;
Assigns, trains, supervises, and evaluates the work of subordinate staff;
Studies, recommends and implements process improvements, which affect the economy and efficiency of the operation of the department.
KNOWLEDGE & SKILLS:
Knowledge of:
- principles and practices of public administration;
- principles and practices of financial management;
- governmental accounting practices and procedures;
- principles and practices of leadership and management;
- principles and practices associated with the area of assignment;
- relevant Federal, State, and local laws, rules, and regulations;
- principles and practices of risk management and loss control.
Skill in:
- assigning and directing the work of professional and administrative staff;
- communicating effectively, both orally and in writing;
- establishing and maintaining effective working relationships;
- analyzing difficult administrative and financial problems and presenting solutions clearly and concisely.
Minimum Qualifications
DESIRED QUALIFICATIONS:
A Bachelor’s degree from an accredited college or university in business or public administration or a closely related field and three years of professional administrative experience, which involved managerial responsibilities.
(Relevant experience and/or education from an accredited college or university may be substituted.)
Qualifying education and experience must be clearly documented in the “Education” and “Work Experience” sections of the application. Do not substitute a resume for your application or write “see resume” on your application.
Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):
- Bachelor’s degree in accounting or finance.
- Minimum of five (5) years of payroll processing experience.
- Minimum of five (5) years of accounts payable experience.
- Minimum of five (5) years of supervisory or management experience in accounts payable or payroll.
Selection Procedure:
Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum/desired qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum/desired qualifications may be further evaluated/scored against any advertised Preferred Qualifications. Additional assessments/testing may be required as part of the selection process.
Supplemental Information
Licenses and Certificates: Some positions require a valid Arizona Class D driver license at the time of application. Failure to maintain the required licensure shall be grounds for termination.
Special Notice Items: The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County.
Physical/Sensory Requirements: Physical and sensory abilities will be determined by position.
EEO Information: Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.
Pima County provides access to high-quality, affordable healthcare for eligible employees and has an award-winning wellness program. Our plan is designed to ensure a high level of coverage and financial protection. Read more about our benefits program by