Department: CAS ASU 8 Academic Support Operations
Appointment Type and Duration: Regular, Ongoing
Salary: $55,000 – $65,000 per year
Compensation Band: OS-OA07-Fiscal Year 2023-2024
FTE: 1.0
Application Review Begins
November 17, 2023; position open until filled
Special Instructions to Applicants
A complete application should include:
• A current resume
• A cover letter that demonstrates how your skills and experience meet the minimum and preferred qualifications for the position
• Three (3) professional references
Department Summary
The College of Arts and Sciences (CAS) is the hub of learning, research, and academic excellence at the University of Oregon. With nearly 50 departments and programs representing the natural sciences, social sciences, and humanities, the high quality of our programs is the main reason why the University of Oregon is one of only 66 top universities in the prestigious Association of American Universities. Our faculty and advisors work directly with students to help them think analytically, question critically, and communicate clearly about how to find solutions to real-world issues in the world we live in. Our staff and managers play critical and dynamic roles in supporting and advancing the academic mission of the University and of CAS.
CAS is organized into eight Academic Support Units (ASUs), each housing staff, managers, and an associate director, who provide undergraduate and graduate academic support, as well as faculty and operational support to the multiple academic departments and programs in CAS. ASU 8 includes the departments of Mathematics (MATH), Earth Sciences (ERTH), Computer Science (CS), and Data Science (DS).
Position Summary
The Academic Programs Manager (APM) supports the student-facing processes and programs in the Academic Support Unit (ASU). This position works closely and collaborates with the Associate Director with a primary focus on student services and recruitment. These duties include but are not limited to, tracking processes related to the undergraduate and graduate student lifecycle; supervising staff that also support this area; graduate and undergraduate student recruitment; management of course information, registration, and petitions/requests; and managing and maintaining student records and listservs. This position also collaborates with the CAS Business Office (CBO) on event planning for the ASU. The APM also supports recruitment efforts by providing collaboration and outreach with campus partners.
This position supervises a team of staff that provide support to the APM. The APM reports directly to the Associate Director of the ASU.
Minimum Requirements
• Four years’ experience providing administrative support to a department, program, or other organization.
• Supervisory or lead work experience.
Professional Competencies
• Ability to learn new skills quickly and adapt well to organizational change.
• Understanding of and ability to promote principles of diversity, equity, and inclusion, including working with a diverse population and sensitivity to cultural differences.
• Ability to work in an environment with multiple layers of approvals, policies, and procedures, including ability to adhere to established policies and processes and promote compliance.
• Ability to communicate clearly and effectively, both verbally and in writing.
• Ability to plan, organize and multi-task to ensure the completion of responsibilities and manage/support others to succeed in their roles.
• Ability to utilize standard office software (Excel, Word, Outlook, etc.).
• Ability to work independently to assess situations and determine next steps.
• Ability to lead a team and encourage an atmosphere of learning and growth.
Preferred Qualifications
• Work experience in higher education, government, nonprofit, or other public sector administration.
FLSA Exempt: Yes
All offers of employment are contingent upon successful completion of a background inquiry.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits .
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.
UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination .
In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report .
Advertised: October 27, 2023 Pacific Daylight Time
Applications close: