Job Description
JOB SUMMARY
This job is responsible for completing a variety of account reconciliations and disbursements to State and local governments in the Accounts Payable/Disbursements section of Clerk’s Accounting. It provides backup duties for other Payables positions as needed. Prior AP experience is preferred for this position.
CORE COMPETENCIES
- Customer Commitment – Proactively seeks to understand the needs of our customers and provide the highest standards of service
- Dedication to Professionalism and Integrity – Demonstrates and promotes fair, honest, professional and ethical behaviors that establishes trust throughout the organization and with the public we serve
- Organizational Excellence – Takes ownership for excellence through one’s personal effectiveness and dedication to the continuous improvement of our operations
- Success through Teamwork – Collaborates and builds partnerships through trust and the open exchange of diverse ideas and perspectives to achieve organizational goals
JOB SPECIFIC COMPETENCIES REQUIRED AFTER TRAINING
- Knowledge of governmental accounting principles, practices, procedures, methods, and theory.
- Knowledge of applicable laws, policies, rules etc. related to financial services operations.
- Knowledge of the Oracle Cloud Financials application.
- Knowledge of the OnBase document management system.
- Knowledge of the Odyssey Case Management system.
- Skilled at communicating effectively using verbal and written communication.
- Skilled at completing account reconciliations, including related research.
- Skilled at performing detailed reviews of data entered into a financial system.
- Skilled at organizing documents.
- Ability to read, comprehend, and apply policies and procedures.
- Ability to prepare financial and statistical reports utilizing spreadsheets, charts, summaries and written narratives.
- Ability to use word-processing and spreadsheet software applications.
- Ability to make and verify mathematical calculations.
- Ability to move between tasks quickly, juggle several tasks at once and adapt to rapidly changing priorities.
- Ability to post, balance and reconcile financial accounts and records.
REPRESENTATIVE DUTIES
Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform one or more of the activities described below.
- Analyzes and audits accounting and fiscal data, records and reports including sub-ledger reports.
- Prepares journal entries and posts transactions to proper accounts.
- Prepares summaries, trial balances, and related reports and statements.
- Reconciles and balances financial and accounting records, journals and ledgers.
- Initiates or approves wire transfers.
- Ensures that financial activities are processed and accounted for in a timely manner.
- Handles and resolves requests, inquiries, discrepancies, and concerns as needed.
- Creates and maintains team procedures.
- Reconciles agency and court registry accounts.
- Prepares weekly DOR remittances for driving records, doc stamps and intangible taxes.
- Prepares monthly DOR and local government remittances by the statutory deadlines.
- Prepares monthly management and agency reports.
- Reviews and approves void check requests, positive pay bank exceptions, and invoices keyed into Oracle Payables by the Payables staff.
- Reviews and approves Jury payroll and state witness payments.
- Reviews and approves journal entries submitted by the Payables staff.
- Performs processes related to IRS form 1099 reporting. Ensures data is correct before filing with the IRS or 3rd party administrator.
- Performs backup duties to the Payables Supervisor Lead Accountant position as needed to cover during PTO and vacancies.
- Performs backup duties to the senior accounting and lead accounting technicians in Clerk Payables as needed.
- Performs backup duties for Unclaimed Funds processing as needed.
- Review and approve documents uploaded into the OnBase Document Management system.
- Provides functional expertise in training, handling and resolving process and system concerns/issues related to functional area of responsibility.
- Trains, coaches and mentors others.
- Assists with Oracle system testing for upgrades, legislative changes, conversions or new implementations.
- Provides timely assistance to customers and other departments as needed.
- Participates in team activities and department projects as requested.
- Cross trains with other teams in the department as permitted.
- Performs other accounting duties as needed.
MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS
A Bachelor’s degree in Accounting or any business-related field, such as Finance or Business Administration OR an Associate degree in any business-related field with two (2) years of accounting work experience OR a high school diploma or GED and four (4) years of accounting work experience OR an equivalent combination of education, training and experience that would reasonably be expected to provide the job-specific competencies noted above.
STARTING SALARY: $21.74 hourly/ $45,226 annually
CERTIFICATION, LICENSE AND SPECIAL REQUIREMENTS
As part of the consideration for this position, eligible candidates will be required to take an Accounting assessment written test.
PHYSICAL DEMANDS
The work is sedentary and requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects; may also require crouching, manual dexterity, hearing, kneeling, lifting, pulling, pushing, reaching, repetitive motion, speaking, standing, stooping, talking, visual acuity, and walking.
WORK ENVIRONMENT
Work is performed in performed in a dynamic environment that requires incumbent to be sensitive to change and responsive to changing goals, priorities, and needs.
JOB CLASS
Classified – An employee who is appointed to a full-time classified position (including reduced hour position) and not identified as an unclassified employee. Classified employees obtain appeal rights upon successful completion of their initial probation.
CAREER PATH
- Accountant
- Lead Accountant
- Senior Accountant
- Accounting Manager
- Senior Accounting Manager
To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions described herein. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were written out in this job description.