Requisition No: 813901
Agency: Department of Health
Working Title: ACCOUNTANT III – 64006975 1
Position Number: 64006975
Salary: $42,425.00 (includes CAD of $1,268.80)
Posting Closing Date: 10/17/2023
Open Competitive Opportunity
Specific Responsibilities:
This is an Accountant III position responsible to carry out fiscal planning, fiscal management, expense monitoring research, account reconciliation, and inventory control, for Healthy Beginnings Data Entry Team, Healthy Beginnings Nurses, Nurse-Family Partnership, and Women’s Health Initiative in accordance with the Fiscal Guidelines for the Children’s Services Council of Palm Beach funded programs. Work is performed under the supervision of a Budget Specialist – SES. This position requires independent judgment, initiative, applying general knowledge of business practices and skills in applying instructions to accomplish various job functions.
This position is designated as a sensitive position and requires maintaining confidential information in accordance with the Florida Department of Health (FDOH) Palm Beach County Health Department (CHD) and Children’s Services Council (CSC) Information Security Policy, Protocols and Procedures. Confidential data sets: has access to Health Management System (HMS) – Employee Activities Record (EARS), My Florida Market Place (MFMP), Florida Statewide Travel Management System (STMS); Services Activities Management Information System (SAMIS); Axiom Pro; WORKS; Department of Management Services Suncom (DMS SUNCOM); Financial Information System (FIS); Florida Accounting Information Resource (FLAIR); Financial & Information Reporting Systems (FIRS); Payroll Register Detail Report (RDS), and the Healthy Beginnings Data System (HBDS). Adherence to all established Florida Department of Health Safety Procedures and Practices while in the workplace and in the community.
Maintains, controls and balances Excel spreadsheets for Children’s Services Council CSC/CHD funded specific budget expense line items for Healthy Beginnings Nurses; Nurse-Family Partnership; and Women’s Health Initiative programs. Tracks purchase orders, deliveries, encumbrances and vendor payments. Completes monthly reconciliation of expense data ensuring the CHD OCA’s and categories have sufficient budget authority and the CSC SAMIS budget modules are balanced. Analyzes data, reports trends, makes recommendations and provides information on spending to program managers.
Monitors electronic travel reimbursement forms submitted through Florida STMS and FLAIR for all grant funded programs. Prepares, analyzes and uploads required CSC supporting documentation into SAMIS ensuring reimbursement of travel and mileage expenses to CHD. Maintains Excel spreadsheet tracking STMS submittals. Analyzes data, reports trends, makes recommendations and provides information to program managers.
Maintains, controls and balances inventory spreadsheets for CSC funded client incentives/promotional items provided to Healthy Beginnings Nurses; Nurse-Family Partnership & Women’s Health Initiative program participants. Tracks purchase orders, deliveries and monthly distribution of client incentives. Completes monthly incentive inventory reconciliation, analyzes data, makes recommendations and provides information to program managers monthly. Maintains documentation of all incentive or promotional items distributed. Completes fiscal year-end inventory report.
Maintains and updates Excel inventory spreadsheets for all CSC funded equipment and expense reimbursements including but not limited to desk phones, iPhones, computer devices, computer monitors, computer docking stations, and computer software. Tracks equipment, uses specific SAMIS position ID numbers, reconciles SAMIS computer equipment data lists, analyzes data, makes recommendations, and provides information to program managers. Prepares, submits and tracks written requests to CSC Program Officer prior to reassignment of any CSC funded equipment.
Assists Budget Specialist in the CSC and CHD budget preparation and budget amendments. Maintains required documentation for CSC fiscal audits. Input expenditures into system and submits reimbursements within established deadlines. Prepares, routes and tracks grants and grant amendments for approval.
Performs other duties as assigned
Required Knowledge, Skills, and Abilities:
- Knowledge of accounting principles, practices and procedures.
- Knowledge of methods of data collection.
- Ability to analyze and interpret accounting data.
- Ability to prepare financial reports and maintain a variety of accounting records.
- Ability to understand and apply applicable rules, regulations, policies and procedures related to an accounting program.
- Ability to work independently.
- Ability to utilize problem solving techniques.
- Ability to communicate effectively.
- Ability to establish and maintain effective working relationship with others.
- Ability to operate a variety of standard office equipment such as computers and scanners.
- Proficiency in Microsoft Office applications of Outlook, Word, and Excel
Qualifications:
Licensure/registration/certification requirements (If applicable, list the appropriate Florida Statute or federal regulation cite):
N/A
Other job-related requirements for this position:
- Incumbent may be required to work before, during and/or beyond normal work hours or days in the event of an emergency. Emergency duty required of the incumbent includes working in special needs shelters, or performing other emergency duties including, but not limited to, responses to or threats involving any disaster or threat of disaster, man-made or natural.
- Valid Driver’s License
- Travel may be required for Grant required trainings.
- This position involves working at a computer for extended periods of time
- Walking up and down stairs, and moving, lifting, pushing and carrying objects up to 25 lbs. multiple times throughout the day.
Working hours: (A) Daily from 8:00AM to 5:00PM (B) Total hours in workweek 40 (C) Explain any variation in work (split shift, rotation, etc.)
- This position may be required to work before and/or beyond the normal core business hours of 8:00 AM to 5:00 PM and on weekends to meet grant required fiscal deadlines.
Florida Department of Health Mission, Vision, and Values:
Mission:
To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.
Vision:
To be the Healthiest State in the Nation.
Values:
I nnovation: We search for creative solutions and manage resources wisely.
C ollaboration: We use teamwork to achieve common goals & solve problems.
A ccountability: We perform with integrity & respect.
R esponsiveness: We achieve our mission by serving our customers & engaging our partners.
E xcellence: We promote quality outcomes through learning & continuous performance improvement.
Where You Will Work:
800 Clematis Street
West Palm Beach, FL 33401
The Benefits of Working for the State of Florida:
Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
- Annual and Sick Leave benefits;
- Nine paid holidays and one Personal Holiday each year;
- State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
- Retirement plan options, including employer contributions
(For more information, please click www.myfrs.com);
- Flexible Spending Accounts;
- Tuition waivers;
- And more!
For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.
Please be advised:
Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.
This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check. Successful completion of a drug test is a condition of employment for safety-sensitive positions.
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.
The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.
Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department’s VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.