Overview
The art of meeting begins at the iconic Miami Beach Convention Center Campus (MBCC); where global business and creative collaboration get a spark of tropical inspiration. Nestled in the heart of Miami Beach, the state-of-the-art convention center offers flexible special event and exhibition spaces near beautiful beaches, fine dining and 5-star resorts. We are looking for an administration and hospitality professional to join our team as an Accounting Clerk.
This role will pays a wage of $21 to $24.
For FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 11 holidays).
Responsibilities
The Accounting Clerk is responsible for analyzing, verifying, and posting transactions to journals, ledgers, and other records. Position will analyze, investigate, and correct accounting entries as needed and perform reconciliation of complex financial transactions.
Key Responsibilities:
Accounts Payable:
- Post approved purchase invoices into the accounting system.
- Post authorized expenses and ensure they are compliant with the policy.
- Prepare weekly vendor payment run and ensure purchase invoices are paid within due terms.
- Perform weekly and monthly reconciliations to resolve expense discrepancies.
- Compare supplier statements of accounts to accounting system records, investigate and resolve any AP discrepancies.
- Ensure unauthorized invoices are investigated and cleared.
Accounts Receivable:
- Assist with settlement invoices.
- Produce statements of accounts for clients, as needed.
- Work with sales staff to contact customers with overdue balances and resolve AR issues or discrepancies.
- Post customer payments onto the accounting system in a timely manner.
- Prepare weekly debtors report with commentary on problems debtors (past due)
Other:
- Assist with the monthly, quarterly, and year-end closing process.
- Assist with the annual audit process.
- Provide coverage support for the Accounting Department during holidays, and as needed based on business needs.
- Be aware of and comply with the company policies and guidelines in areas related to human resources, IT, administration, accounting, audits, and working hours.
- Other duties, responsibilities and special projects as assigned by the Director of Finance or Accounting Manager.
SUPERVISORY RESPONSIBILITIES:
This job has no supervisory responsibilities.
Qualifications
EDUCATION AND EXPERIENCE:
- Associate’s degree in accounting or at least three years of a satisfactory combination of experience, education, and training which demonstrates the knowledge, skills and abilities to perform the duties is required.
- At least three years of general accounting experience with a public assembly facility or hotels preferred.
SKILLS AND ABILITIES:
- Good computer skills with a knowledge of standard bookkeeping and spreadsheet programs
- Excellent math skills and attention to detail.
- Ability to interact with all levels of staff, including management and clients. Excellent organizational, planning, communication, and interpersonal skills.
COMPUTER SKILLS:
- To perform this job successfully, an individual should know accounting software (Sage 100 Preferred)
- Must have advanced computer skills in Microsoft Office 365 (MS Word, MS Excel, MS PowerPoint and MS SharePoint and MS Outlook).
CERTIFICATES, LICENSES, REGISTRATIONS:
- No certifications are required.
PHYSICAL DEMANDS:
These physical demands are representative of the physical requirements necessary for an employee to perform the essential functions of the Accounting Clerk Job successfully. Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions of the Accounting Clerk Job. While performing the Accounting Clerk Job, the employee is required to talk and hear. The employee is often required to sit and use their hands and fingers to handle or feel. The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl. Vision abilities required by this job include close vision.
WORKING CONDITIONS:
While performing the responsibilities of the Accounting Clerk, these work environment characteristics are representative of the environment the Accounting Clerk will encounter. Reasonable accommodation may be made to enable people with disabilities to perform the essential functions of the Accounting Clerk. Incumbent works in an office setting with minimal adverse exposure to environmental hazards. The noise level in the work environment is usually quiet to moderate.
WORK SCHEDULE:
- The work schedule for this position typically involves a 5-day work week Monday through Friday 8:30AM-5PM which are the Administrative Offices regular business hours. However, schedule may fluctuate based upon the needs of the community, special projects assigned and/or events.
- Must have the ability to work some irregular hours which may include overtime due to business needs and may include days, evenings, weekends, and holidays.
DRESS CODE:
To project dignity and decorum expected by the public, appropriate dress and good grooming are expected of all employees.
Vaccination Statement
We are committed to ensuring all our buildings and office locations are the safest in the world for artists, teams, employees, and fans. Based on recent encouraging trends in the U.S. and Canada. We highly encourage our employees to continue to get vaccinate and boosted against COVID-19. Should circumstances change, we may need to reinstate vaccination requirements, in whole or in part, to safeguard the health of our employees, guests, performers, athletes, and partners.