Salary : $166,673.88 – $215,693.28 Annually
Location : Santa Clara, CA
Job Type: Full-Time
Job Number: 55-23-109
Department: Finance
Opening Date: 07/10/2023
Closing Date: 8/4/2023 4:00 PM Pacific
Description
THIS RECRUITMENT MAY BE USED TO FILL MULTIPLE POSITIONS IN THIS, OR OTHER DIVISIONS OR DEPARTMENTS BESIDES THE POSITIONS LISTED BELOW. IF YOU ARE INTERESTED IN EMPLOYMENT IN THIS CLASSIFICATION, YOU SHOULD APPLY TO ENSURE YOU ARE CONSIDERED FOR ADDITIONAL OPPORTUNITIES THAT MAY UTILIZE THE APPLICANTS FROM THIS RECRUITMENT.MEETING THE MINIMUM QUALIFICATIONS DOES NOT GUARENTEE ADMITTANCE INTO THE EXAMINATION PROCESS. ONLY THE MOST QUALIFIED CANDIDATES WHO DEMONSTRATE THE BEST COMBINATION OF QUALIFICATIONS IN RELATION TO THE REQUIREMENTS AND DUTIES OF THE POSITION WILL BE INVITED TO TEST OR INTERVIEW.
The Department:
The Finance Department administers the financial affairs of the City of Santa Clara, including City-owned public utilities. The department is comprised of five divisions, Administrative Services, Budget and Treasury, Accounting, Municipal Services, and Purchasing. Together these divisions carry out the mission of the Finance Department to ensure that the financial/fiscal activities of the City are performed, recorded, and presented in compliance with professional and ethical standards. The Finance Department also supports the Santa Clara Stadium Authority, a separate legal entity that provides oversight of the management of Levi’s Stadium.
The Position:
This is a management position in the Unclassified Service, responsible for managing the Accounting functions of the Santa Clara Stadium Authority as part of the City’s Finance Department. An incumbent in this position exercises independent judgment and discretion; supervises and directs employees; and assists in the formulation of administrative policies for the effective use of assigned personnel.
The Accounting Division Manager serves as the Finance Department lead across all financial duties for the Stadium Authority and supports the City’s Accounting Division under the management of the Assistant Director of Finance. Duties include overseeing the production of financial statements including all accounting activities, oversight of banking and treasury functions, supervision of accounts payable, accounts receivable, general ledger, capital assets, and payroll transactions, litigation support, annual budget development, and coordinating regularly with Director of Finance and other Finance positions. This position would provide higher level assistance to the Stadium Authority Treasurer and Director of Finance, including drafting correspondence with external parties, drafting reports to the Board, presenting to executive management staff, ensuring successful financial management system implementation and other ad hoc analysis, as needed.
As a member of the City’s Unclassified Service, this is an “at-will” position and the incumbent serves at the discretion of the City Manager. An incumbent in this classification: demonstrates strong ethical, professional, and service-oriented leadership and interpersonal skills; sets a good example; and correctly applies the tenets of the City’s Code of Ethics and values.
Typical Duties
This description may not include all the duties listed below, nor do the examples cover all duties that may be performed.
Under general direction:
• Plans, coordinates and performs complex accounting, statistical, financial analysis and financial reporting tasks;
• Administers the City’s internal accounting control systems;
• Integrates financial and statistical information into a comprehensive financial recording and reporting system;
• Organizes, staffs and administers the Accounting Division, which includes the following: general accounting, payroll preparation and reporting, accounts payable, encumbrance accounting, miscellaneous accounts receivable, tax and license accounting, financial analysis, special grants and funds accounting including Stadium Authority, Housing Authority, Sports and Open Space Authority, and Electric, Water and Sewer Utilities;
• Prepares periodic and annual consolidated financial reports for the City, its Authorities and the annual State Controllers Reports;
• Exercises quality control over contents of various financial reports, ledgers, budgets and other financial documents;
• Interprets pronouncements of authoritative organizations in the field of governmental accounting and finance;
• Prepares various monthly, quarterly and annual reports;
• Ensures that departmental and City reports are prepared accurately and in a timely manner,
• Establishes and maintains effective use of electronic data processing applications;
• Works with operating departments to define, prepare and provide information for management purposes; and
• Performs other related work duties as assigned.
Minimum Qualifications
EDUCATION AND EXPERIENCE:
• Education and experience equivalent to graduation from an accredited college or university with a Bachelor’s Degree in Business or Public Administration, with specialization in accounting; and
• Five (5) years of increasingly responsible administrative experience in finance, including accounting and auditing, two (2) of which must have been at the managerial level.
• An advance degree in Business or Public Administration and/or a current CPA License is highly desirable.
LICENSE:
Possession of a valid California Class C driver’s license is required at the time of application and for the duration of employment.
OTHER REQUIREMENTS:
Must be able to perform all of the essential functions of the job.
CONFLICT OF INTEREST
Incumbents in this position are required to file a Conflict of Interest statement upon assuming office, annually and upon leaving office, in accordance with City Manager Directive 100.
Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of Santa Clara will not sponsor, represent, or sign documents related to visa applications/transfers for H1B or any other type of visa which requires an employer application.
Knowledge, Skills, and Abilities
Knowledge of:
• Accounting principles, practices and procedures;
• External accounting and financial reporting requirements, and financial analysis;
• General applications of information technology systems to financial operations;
• Concepts and techniques of financial control systems and methodology;
• Effective leadership and management principles and practices;
• Supervisory and project management principles and techniques;
• Research methods and statistical analysis;
• Problem solving and conflict resolution practices and techniques;
• Complex spreadsheets and database applications; and
• Office safety practices, procedures and standards.
Highly Desirable Knowledge of:
• Governmental accounting, auditing, and budgeting;
• Sources of revenues and expenditures typical of local government; and
• Laws, rules, and regulations that apply to local government fiscal operations.
Ability to:
• Effectively manage and utilize on-line management information systems;
• Analyze complex financial and fiscal data and make sound recommendations and decisions;
• Learn and maintain information technology applications;
• Effectively utilize various PC applications including spreadsheets, databases, and presentation software programs;
• Use independent reasoning to solve complex problems within broad policy guidelines and make sound decisions in a manner consistent with the essential job function;
• Work in a multi-task environment and coordinate several assignments simultaneously;
• Anticipate potential problems, develop contingency plans when needed and solve concurrent problems;
• Effectively develop and set goals, objectives and timetables; identify and prioritize plans and strategies; and efficiently allocate resources to meet them for the management of physical plants;
• Make sound, proper, and prompt decisions and recommendations on issues and problems presented;
• Effectively provide management, supervision, and training of assigned personnel;
• Gather, assemble, analyze and evaluate technical, financial and user needs to make sound recommendations and decisions;
• Prepare effective written and oral reports;
• Establish and maintain effective relations with other City officials and the public;
• Communicate clearly and concisely;
• Plan and direct the work of others; and
• Bend, stoop, reach, carry, crawl, climb, and lift as necessary to perform assigned duties.
Additional Information:
You must answer all job-specific questions in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Applications must be filled out completely (i.e. do not write “see resume or personnel file.”) To receive consideration for the screening process, candidates must submit a complete application and 1) Cover Letter, and 2) Resume. Incomplete applications will not be accepted. Application packets may be submitted online through the “Apply Now” feature on the job announcement at Applications must be submitted by the filing deadline of Friday, August 4, 2023 at 4:00 PM.
The City of Santa Clara is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws. The City of Santa Clara is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at (408) 615-2080 or
City of Santa Clara Benefit Summary Overview for Bargaining Unit #9
Miscellaneous Unclassified Management
This summary provides a brief overview of the City of Santa Clara’s benefits available to Bargaining Unit #9 employees in 2023. In the event of any conflict between the information in this summary and the applicable official plan documents, City Manager’s Directives (CMDs), Personnel and Salary Resolution, or Memorandum of Understanding (MOU), the applicable official plan documents, CMDs, Personnel and Salary Resolution, or MOU will prevail over this summary. Benefits are subject to change.
Retirement:
- Membership in the California Public Employees Retirement System (CalPERS)
- Classic Employees: 2.7% @ age 55 formula -employee pays 8.00% of gross pay, minus $61 bi-weekly
- New Employees: 2.0% @ age 62 formula – employee pays 6.50% of gross pay
- Employee pays 6.20% up to $9,114.00 (Social Security) and 1.45% (Medicare) of gross pay
Health Insurance:
- City contribution up to $1827.48/month, based on enrollment in a CalPERS health plan
- Employees electing health coverage with premiums above the City health contribution will pay additional premium costs from salary on a pre-tax basis
- Coverage is effective the first of the month after date of hire
- If an employee enrolls in a plan with a premium that is less than $946.86/month, they will be paid the difference in cash
- An employee hired on or after 1/1/2023 is eligible for a cash-in-lieu benefit of $250/month if they sign an annual attestation and provide proof of Alternative Required Coverage for themselves and their Tax Family, if applicable. Contact Human Resources for more details
Dental Insurance:
- Choice of two Delta Dental plans; enrollment is mandatory
- City pays lowest cost of employee only plan ($22.22 for 2023); additional cost is paid by employee
- Coverage is effective on the first day of the month following three full calendar months of employment
Vision Insurance:
- Choice of two VSP plans
- City pays the lowest cost employee only plan ($9.00 for 2023); additional cost is paid by employee
- Coverage is effective the first of the month after date of hire
Voluntary Employee Beneficiary Association (VEBA):
- City contributes $50.00 a month toward employee’s VEBA account. Account funds may be used to pay for qualified medical expenses after separation from the City and after age 50 (pre-tax)
- If account balance is less than $2,000 upon separation, then account funds can be used immediately
Life Insurance:
- City pays for $50,000 of Basic Life Insurance coverage. Employer premium is $9.55/month
- Coverage is effective the first of the month after one calendar month of employment
- Additional optional insurance may be purchased by the employee for the employee, spouse, domestic partner, and/or dependent children
State Disability Insurance (SDI):
- Employee pays 0.9% of gross pay; max deduction of $1,378.48 (includes Paid Family Leave)
- 7 day waiting period. Maximum benefit is $1,620/week for absences due to non-work related injuries/illnesses. Benefit is based on earned wages in a specific 12-month period
Paid Family Leave (PFL):
- Up to 8 weeks of benefits within a 12-month period to care for a family member or to bond with a new child
- No waiting period. Minimum benefit is $50/week. Maximum benefit is $1,620/week. Benefit is based on past quarterly wages
Long Term Disability (LTD) Insurance:
- Benefit is 60% of basic wage up to $13,333; max $8,000/month
- City paid benefit. City pays $.207/$100 of insured earnings
- 60 calendar day waiting period
- Coverage is effective the first of the month after one calendar month of employment
Deferred Compensation:
- Voluntary plan through Nationwide Retirement Solutions
- Employee may contribute up to the lesser of $22,500/year or 100% of gross compensation into a pre-tax 457(b) account or a post-tax Roth 457(b) account (or a combination of the two accounts) subject to IRS rules. Employees over 50 years of age may contribute up to $30,000/year
Flexible Spending Account (IRS Section 125 Plan):
- Employee may contribute up to $3050 per year in pre-tax dollars to a health care spending account
- Employee may contribute up to $5,000 per year in pre-tax dollars to a dependent care spending account
- Employee may contribute up to $300 per month in pre-tax dollars to a commuter benefit plan
Vacation:
- Vacation is accrued bi-weekly, cannot use vacation during first 6 months of City service
- For 1 – 4 years of service: 10 days (80 hours)/year
- For 5 – 9 years of service: 15 days (120 hours)/year
- For 10 – 15 years of service: 21 days (168 hours)/year
- For 16 – 20 years of service: 22 days (176 hours)/year
- For 21+ years of service: 24 days (192 hours)/year
Sick Leave:
- Sick leave is accrued bi-weekly for equivalent of 96 hours per calendar year with no maximum accrual
- Up to 48 hours/year of accumulated sick leave may be used for family illness
- Up to 32 hours/year of accumulated sick leave may be used for personal leave
Management Leave:
- 120 hours of management leave credited to employees each January 1st
- New employees hired between January 1st and June 30th receive 120 hours of management leave their first year
- New employees hired between July 1st and December 31st receive 60 hours of management leave their first year
Holidays:
- Seventeen paid eight-hour holidays per year (13 & 4 holidays between 12/25 to 1/1 of following year)
Mobile Communication Device Allowance:
- $80/month in lieu of carrying a City-issued cell phone
Auto Allowance (an alternative to mileage reimbursement or use of a City vehicle):
- Department Heads receive $320/month (up to $520, with City Manager approval). Other Unit 9 employees can receive $200/month (Up to $500 with City Manager approval)
Tuition Reimbursement Program:
- Up to $2,000 per fiscal year for tuition reimbursement. See CMD 26 for details
Employee Assistance Program:
- Confidential counseling to employees and dependents. Up to maximum of five (5) consultations per family member per incident per year; City paid premium is $4.03/month
- Employees may call Managed Health Network (MHN) confidentially at 1-800-227-1060
Retiree Medical Reimbursement Program:
- Employees who retire from the City with at least ten (10) years of service shall receive reimbursement to help cover retiree single health insurance premiums. The reimbursement maximum includes the PEMHCA minimum.
- Up to age 65, retirees are eligible for reimbursement up to $406/month in 2023 (amount adjusted annually)
- After age 65, retirees are eligible for reimbursement up to $243/month in 2023 (amount adjusted annually)
Alternate Work Schedule:
- An employee shall be eligible to work a 9/80 alternate work schedule according to the conditions, criteria, and requirements set forth in City Manager’s Directive 71. Requests to work a 9/80 schedule shall be made through or by the Department Head to the City Manager. The City Manager must approve the schedule and the City Manager or Department Head (for employees other than Department Heads) may terminate the schedule at any time.
01
Please specify how you meet the minimum qualifications:
- I possess at least a Bachelor’s degree in Business or Public Administration, with specialization in accounting; and at least five (5) years of increasingly responsible administrative experience in finance, including accounting and auditing, two (2) of which must have been at the managerial level.
- I do not possess the minimum qualifications.
02
Please indicate if you possess any of the following degree or certification (select all that applies):
- Advance degree in Business or Public Administration.
- Current CPA License.
- I do not possess any of the above.
03
Please describe your education/training, experience and licenses obtained that are critical in the performance of the position. Please include in your response your experience(s) and abilities in each of the following areas:A. Financial statements preparation;B. Management of significant accounting activities such as payroll, accounts payable, accounts receivable, capital projects and fixed assets, and accounting closeC. Interpretation and implementation of new GASB accounting standards;D. Coordination of audits, including ability to respond successfully to audit observations and recommendations.
04
Please describe your supervisory and management experience involving professional accounting staff and your responsibilities in each area.. Specify your experience and how you have trained, supervised, and evaluated staff for their work.
05
Please describe your experience in accounting/financial systems and system implementation and upgrades. Please include employers, systems, dates, and your specific roles.
06
Please describe your experience in developing budgets including your experience in the following areas:A. Reviewing budget submittals;B. Preparing narrative sections, budget messages and summary charts;C. Preparing of the overall written budget document.
Required Question