Accounting Technician (Performing Arts)

Salary: $18.23 – $29.16 Hourly

Location : Dothan, AL

Job Type: FULL TIME

Job Number: 088PA-23-01

Department: PERFORMING ARTS

Opening Date: 07/17/2023

Closing Date: 7/28/2023 11:59 PM Central

Description

This position is responsible for performing technical duties to support the Performing Arts Department financial accounting functions.

Major Duties

  • Performs show settlements; reconciles and records transactions for Civic Center and Opera House events and shows.
  • Maintains detailed files for all costs, expenses, revenue, labor, etc. for events and shows.
  • Performs ticket audits after events and shows.
  • Records and posts all cash collections to accounts.
  • Reconciles credit card statements and ticketing system settlements.
  • Maintains various inventories to include alcohol, concessions, etc.
  • Tracks inventory in Point-of-Sale system, expiration dates in concessions and bar supplies.
  • Monitors expenditures, prepares budgetary control reports, audits requisitions, purchase orders, and invoices for the correct account coding and verification of funds.
  • Maintains and examines financial records, including accounts payable, accounts receivable, special accounts and funds, or payroll.
  • Processes department payroll; reviews, prints, corrects, and records timecards; maintains personnel leave and accrual records. Enters various pay codes into payroll system (AS400).
  • Performs cost accounting tasks.
  • Maintains accounting and cost records.
  • Maintains financial files and records.
  • Prepares a variety of regular and special reports.
  • Prepares financial operating statements.
  • Maintains cash bags and oversees monthly audits.
  • Prepares and verifies deposits.
  • Assists in training occasional sporadic employees in the Point-of-Sale system for concessions and bars.
  • Performs related duties.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED BY THE POSITION

  • Knowledge of modern office practices and procedures.
  • Knowledge of city and departmental policies and procedures.
  • Knowledge of city and department payroll processes and procedures.
  • Knowledge of city and department purchasing and accounts payable policies and procedures.
  • Knowledge of generally accepted accounting principles.
  • Knowledge of computers and job-related software programs such as Microsoft Excel and Talech.
  • Skill in prioritizing and organizing work.
  • Skill in the provision of customer services.
  • Skill in the maintenance of files and records.
  • Skill in the use of such office equipment as a computer, adding machine, scanner, fax machine, and copier.
  • Skill in oral and written communication.
  • Ability to multi-task.
  • Ability to count, record, and maintain accurate inventory records.

SUPERVISORY CONTROLS

The Civic Center/Opera House Director assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the results.

GUIDELINES

Guidelines include city and department policies and procedures. These guidelines are generally clear and specific but may require some interpretation in application.

COMPLEXITY/SCOPE OF WORK

  • The work consists of related technical duties. Frequent interruptions and the need for accuracy contribute to the complexity of the position.
  • The purpose of this position is to provide technical support for department accounting functions. Successful performance contributes to the efficiency and effectiveness of department operations.

CONTACTS

  • Contacts are typically with co-workers, other city employees, vendors, promoters, representatives of community organizations, and the public.
  • Contacts are typically to give or exchange information, resolve problems, and provide services.

PHYSICAL DEMANDS/ WORK ENVIRONMENT

  • The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, walking, or stooping. The employee occasionally lifts light objects.
  • The work is typically performed in an office.

SUPERVISORY AND MANAGEMENT RESPONSIBILITY

None.

Minimum Qualifications

  • Graduation from standard senior high school or GED, as recognized by the United States Department of Education (USDE) or Council for Higher Education Accreditation (CHEA); and
  • Two (2) years recent work experience in accounting, bookkeeping, or fiscal secretarial experience.
  • One (1) year recent work experience performing audits preferred.
  • One (1) year recent work experience performing show settlements (costs, revenues, expenses, labor, net profit, etc.) preferred.
  • One (1) year recent work experience using a Point-of-Sale system such as Talech, Square, or similar preferred.
  • Six (6) months recent work experience processing timecards and leave accruals preferred.
  • Graduation from an accredited* college or university with a bachelor’s degree in Accounting, Business Administration, Finance, or closely related field preferred.

*An accreditation agency recognized by the United States Department of Education (USDE) or Council for Higher Education Accreditation (CHEA).

NECESSARY SPECIAL REQUIREMENTS

  • May require the employee be bondable.
  • Applicants are required to successfully pass a Data Entry test, with a minimum composite score of 65. The Data Entry test will be administered at the time of the application. (See City of Dothan’s Typing Test/Retest Policy).
  • Employee may work nights, weekends, and holidays as needed by the department.
  • An applicant for this position is subject to various background investigations up to and including a criminal, credit, past employment, and reference checks.
  • Employees are required to submit to Drug and Alcohol testing in accordance with the City of Dothan policy, which includes pre-employment and random tests for the duration of employment in this position. (PBA 8/13/12)
  • Must meet the City of Dothan’s employment physical standards, which includes drug/alcohol testing.

Application / Examination

Qualified applicants will be evaluated based on training and experience as documented on their application. This evaluation will comprise 50% of the final grade. The written exam will comprise the other 50% of the final grade.

The written examination for the position of Accounting Technician (Performing Arts) is scheduled for 8/15/23.
Candidates meeting the minimum qualifications will receive an email notification to self-schedule for the written exam. You MUST self-schedule online or you will not be allowed to take the test.

The content areas of the written examination for the position of Accounting Technician (Performing Arts) includes the following areas:

Ability to Work Rapidly with Data/Information
Written Communications
Knowledge of Basic Accounting/Bookkeeping
Reading Comprehension
Mathematical Ability

Time allowed for completion of this exam is 1 hour and 45 minutes. Once the examination begins, you will not be allowed to leave the room until you have completed the examination.

NOTE: An applicant on vacation is responsible for attending the examination on the date scheduled. An applicant falling under federally protected leave (i.e., FMLA, USERRA) is responsible for notifying the Personnel Department in writing no later than the closing date by emailing jobs@dothan.org.

Please advise us at the time of application if you will need assistance and/or accommodation to take this examination by emailing

An Equal Opportunity, Affirmative Action Employer

The City of Dothan provides a diverse package of benefit programs:

  • Vacation: 12 Vacation Days per calendar year
  • Holidays: 12 Paid Holidays per calendar year
  • Medical and Dental Insurance: Offered through Blue Cross/Blue Shield of Alabama. Rates vary based on coverage selected
  • Retirement Plan: Administered through the Retirement Systems of Alabama
  • Life Insurance: Administered through Unum Life. No cost for eligible employees
  • Military Leave: up to 21 working days per calendar year with Military Orders
  • Direct Deposit: Employees may elect to have their payroll check deposited directly into their bank account
  • Employee Health Clinic: Industrial Nurse on duty for work related injuries and minor illnesses

    Other benefits include: Cafeteria plan, Credit Union, Deferred Compensation plans, Employee Assistance Program, Physical Fitness Program, Jury Duty Leave and more…..

    Note: All benefits are subject to eligibility requirements. Individuals are responsible for any related fees or charges that may apply.

01

Supplemental Questions: This information will be used to determine your placement on the employment register and if you meet the basic qualifications as listed on the job posting. Therefore, please give detailed descriptions of your job duties. You must thoroughly complete the Education and Work Experience sections of the application and the Supplemental Questions. Answer all questions as accurately and with as much detail as possible. Some questions request an explanation to support a “yes” answer. Your explanation should contain experience, education, etc., to show that you do possess whatever skill, knowledge or experience being addressed in the question. Employment and volunteer experiences used to answer any of the questions below must be listed on your application. If you use military experience to meet the experience requirements, do not give dates of your entire tour of duty, rather, you should indicate on your employment application, the month and year you began performing these duties and the month and year you stopped.

  • I have read and understand the above statement and will submit any required verification or supporting documents by the closing date of this advertisement.

02

Which best describes your highest completed level of education?

  • None
  • High School Diploma or GED
  • Associate’s Degree
  • Bachelor’s Degree
  • Master’s Degree or higher

03

Check the appropriate field of study for your degree.

  • Accounting
  • Business Administration
  • Finance
  • Other – Closely Related
  • Other – Non Related
  • No degree

04

If you checked “Other” in question #3 above, please list your degree/major/field of study, etc. If not applicable, list “N/A”

05

Which best describes your recent (within the past 5 years) work experience in accounting, bookkeeping, or fiscal secretarial work?

  • No experience
  • 0 – 0.9 year
  • 1 – 1.9 years
  • 2 – 4.9 years
  • 5 – 9.9 years
  • 10 – 14.9 years
  • More than 15 years

06

List employer/s where you gained the experience in question #5. Employer(s) must be listed in both the work history section of your application and in your response below to receive credit. If none, type “N/A” in the space below.DO NOT INDICATE “SEE RESUME.”

07

List examples of duties performed to support your answer in question #5. Employer(s) must be listed in the work history section of your application to receive credit. If none, type “N/A” in the space below.DO NOT INDICATE “SEE RESUME.”

08

Which best describes your recent (within the past 5 years) work experience performing audits?

  • No experience
  • 0 – 0.9 year
  • 1 – 1.9 years
  • 2 – 4.9 years
  • 5 – 9.9 years
  • 10 – 14.9 years
  • More than 15 years

09

List employer/s where you gained the experience in question #8. Employer(s) must be listed in both the work history section of your application and in your response below to receive credit. If none, type “N/A” in the space below.DO NOT INDICATE “SEE RESUME.”

10

List examples of duties performed to support your answer in question #8. Employer(s) must be listed in the work history section of your application to receive credit. If none, type “N/A” in the space below.DO NOT INDICATE “SEE RESUME.”

11

Which best describes your recent (within the past 5 years) work experience in performing show settlements (costs, revenues, expenses, labor, net profit, etc.) ?

  • No experience
  • 0 – 0.9 year
  • 1 – 1.9 years
  • 2 – 4.9 years
  • 5 – 9.9 years
  • 10 – 14.9 years
  • More than 15 years

12

List employer/s where you gained the experience in question #11. Employer(s) must be listed in both the work history section of your application and in your response below to receive credit. If none, type “N/A” in the space below.DO NOT INDICATE “SEE RESUME.”

13

List examples of duties performed to support your answer in question #11. Employer(s) must be listed in the work history section of your application to receive credit. If none, type “N/A” in the space below.DO NOT INDICATE “SEE RESUME.”

14

Which best describes your recent (within the past 5 years) work experience using a Point-of-Sale system such as Talech, Square, or similar ?

  • No experience
  • 0 – 0.9 year
  • 1 – 1.9 years
  • 2 – 4.9 years
  • 5 – 9.9 years
  • 10 – 14.9 years
  • More than 15 years

15

List employer/s where you gained the experience in question #14. Employer(s) must be listed in both the work history section of your application and in your response below to receive credit. If none, type “N/A” in the space below.DO NOT INDICATE “SEE RESUME.”

16

List examples of duties performed to support your answer in question #14. Employer(s) must be listed in the work history section of your application to receive credit. If none, type “N/A” in the space below.DO NOT INDICATE “SEE RESUME.”

17

Please list each Point-of-Sale software you have work experience.If none, list N/A.

18

Which best describes your recent (within the past 5 years) work experience processing timecards and leave accruals (for payroll purposes)?

  • No experience
  • 0 – 0.9 year
  • 1 – 1.9 years
  • 2 – 4.9 years
  • 5 – 9.9 years
  • 10 – 14.9 years
  • More than 15 years

19

List employer/s where you gained the experience in question #18. Employer(s) must be listed in both the work history section of your application and in your response below to receive credit. If none, type “N/A” in the space below.DO NOT INDICATE “SEE RESUME.”

20

List examples of duties performed to support your answer in question #18. Employer(s) must be listed in the work history section of your application to receive credit. If none, type “N/A” in the space below.DO NOT INDICATE “SEE RESUME.”

21

Some positions require an employee be bonded. Can you meet this requirement?

  • Yes
  • No

22

All applicants are required to successfully pass a data entry test. The data entry test must be on file by August 4, 2023. Data entry tests are administered in the Personnel Department M-F, 8am – 4:30pm or you may fax a copy of acceptable test results to (334) 615-3189 or submit by mail or in person to the City of Dothan, Personnel Department, 126 N St Andrews Street, Room 116, Dothan, AL 36303.

Are you willing to submit your data entry test by the deadline?

  • I will submit my data entry test by the deadline.
  • I have a data entry test on file with the City’s Personnel Department as required.

23

Applicants passing the data entry test for this position must take a written exam that will be administered August 15, 2023.If you meet the qualifications, you will be emailed an invitation to self schedule for the written exam. You MUST self-schedule in order to take the written exam.

  • I understand and I will self-schedule on-line in order to take the written exam for this position.
  • I will not self-schedule therefore I will not be allowed to test and no longer considered for this position.

24

The employee may work nights, weekends, and holidays as needed by the department.Are you willing and able to work these hours/times?

  • Yes
  • No

25

I understand that once my application has been submitted for this specific position that I WILL NOT be able to make any changes to it. Any changes to my master application will only be reflected in any future positions for which I may apply. Should I desire to have updated information included for this specific position I should contact the Personnel/Human Resources office at (334) 615-3180 for assistance.

  • Yes, I Understand

26

Note: Before submitting your application, be sure to review your application for completeness and accuracy. Your examination score will be based on the information you have provided on your application and this supplemental questionnaire. Failure to provide sufficient detailed information may result in your application being rejected or receiving a lower score. Therefore, it is important that you provide complete employment information to include the name of your employer, your official job title, dates of employment (from-to, month/year), hours worked per week, and a detailed description of your duties for each job listed on your application. Resumes are not accepted in lieu of the application or supplemental questionnaire.

  • I understand that failure to provide sufficient detailed information may result in my application being rejected or receiving a lower examination score.

27

Personnel Use Only

Required Question

Job Category
Arts
Job Type
Full Time/Permanent
Salary
USD 18.23 - 29.16 per hour
Country
United States
City
Dothan
Career Level
unspecified
Company
City of Dothan, AL
JOB SOURCE
https://www.governmentjobs.com/careers/dothan/jobs/4116568