This position performs the day-to-day processing of accounts payable transactions and is responsible for timely bill payments. Position reports directly to the AP Manager.
This role includes but is not limited to the following tasks:
• Process corporate recurring invoices for payment, including marketing, legal, rent, insurance, postage/shipping, intercompany, etc.
• Enter monthly utility invoices and monitor AP Utility email for invoices or past due notices.
• Complete weekly check runs for assigned stores, as well as process manual checks requested daily/weekly outside of the run.
• Monitor accounting general email for vendor inquiries/payment statuses, statements, past due notices, and address promptly. This may include routing invoices to appropriate store locations and departments.
• Process employee expense reimbursements promptly using Concur expense reporting system.
• Work closely with accountants at period end to ensure invoices are entered by closing deadline, sending a weekly report for unposted batches.
• Maintain vendor files by requesting set-ups and updates in system when needed from Payroll Manager.
• Post monthly manual payments from store accounts.
• AP point of contact for restaurant Operating Directors, Managers, and Coaches to provide payment status, as well as handle inquiries from vendors.
• File monthly sales tax returns online and renew annual business licenses.
• Work closely with Coaches to reconcile monthly statements from vendors, ensuring invoices have been paid and communicate outstanding with Operations.
• Sort and distribute mail daily or as needed.
• Perform the annual 1099 process for assigned stores.
• Perform the annual Outstanding Check project.
• Assist with other AP functions and serve as “back-up” on as needed basis (vacations/cross-training, etc.)