Position Type:
Administrative Assistant/12 Month
Date Posted:
8/15/2023
Location:
Unit Office
Closing Date:
open until filled
McLean County Unit District No. 5
JOB DESCRIPTION
Position Title: Accounts Payable Coordinator
Department: Finance
Reports to: Chief Financial Officer
FLSA Class: Non-Exempt
FTE: 1.0
SUMMARY
Promptly and accurately process payment for all incoming bills for the School District. Communicate with all departments and vendors concerning any discrepancies or questions.
DUTIES
- Process purchase requisitions and review for accuracy.
- Generate purchase orders and distribute to vendors, warehouse and other personnel as needed.
- Review invoices for appropriate documentation prior to payment.
- Verify, calculate, code and process orders for payment and mileage reimbursement for all employees and contractual personnel.
- Correspond with District personnel who have questions or discrepancies with purchase orders.
- Maintain accurate and up-to-date vendor files.
- Process yearly 1099 forms and complete IRS reporting.
- Train other staff as necessary on the accounts payable process.
- Prepare vendor bill listing for the Board approval.
- Assist in streamlining and improving the accounts payable process.
- Perform other duties as necessary to the position and as requested by the Chief Financial Officer
QUALIFICATIONS
- Position requires good math skills, attention to detail and basic understanding of accounting methods.
- Excellent communication skills and ability to work well with many people is essential.
- Must be able to type for extended periods.
- Must be able to lift at least 25 pounds on a regular basis.
Compensation
Fully Board Paid Medical, Dental, and Vision available.
Per the 2022-2023 Administrative Assistant (Educational Office Personnel) Salary Schedule, the starting pay range is $18.30-$20.50 and is based upon experience.
Application Process:
Apply on line at www.unit5.org
INTERNAL APPLICANTS WANTING TO APPLY SHOULD USE THE INTERNAL APPLICATION