Accounts Payable Technician (1355 – Financial Operations Technician)

Salary: $16.63 Hourly

Location : Tucson, AZ

Job Type: Full Time

Job Number: 2023-01098

Department: Finance and Risk Management

Division: FN AP

Opening Date: 07/07/2023

Closing Date: Continuous

FLSA: Non-Exempt

Position Description

OPEN UNTIL FILLED

Salary Grade: 33

Come join our accounts payable team in Pima County’s Finance and Risk Management department! In this role, you will be responsible for processing invoices into an electronic payment system and ensuring that all invoices submitted to the County are accurate and paid on time. You would be researching discrepancies, handling vendor phone calls, preparing stop payments, and reissuing lost warrants (checks) as some of your daily duties. We are seeking a detail-oriented individual with excellent communication skills. After a short probation period, this position will be eligible to telecommute up to two days per week. If it sounds like you have the skillset for this position, we encourage you to apply!

Duties/Responsibilities

(Work assignments may vary depending on the department’s needs and will be communicated to the applicant or incumbent by the supervisor.)

Reviews and verifies accounts payable and/or payroll documentation from manual or automated sources ensuring accuracy in calculation, coding and adherence to Pima County policies and procedures;

Keys data into database that results in payment to vendors, employees or other claim holders;

Acts as a liaison with County departments, employees and vendors by researching and providing responses to inquiries on invoices;

Researches, verifies and processes problem invoices and lost warrants;

Prepares stop payments and reissues warrants when appropriate;

Reviews and reconciles daily batch control and input control sheets for the accounting resources management systems;

Researches, verifies and posts adjustments for discrepancies identified on daily batch input controls;

Responds to inquiries from county departments, employees and vendors relative to issuance of warrants for payroll, goods and services provided to County departments;

May prepare cost transfers;

May train other less experienced department personnel in the accounting activities of the work unit.

KNOWLEDGE & SKILLS:

Knowledge of:

• general accounting and bookkeeping principles;
• county Finance and Risk Management Department operating policies and procedures;
• county manual and automated accounting systems and software programs;
• principles and practices of customer service;
• county administrative and procurement policies and procedures.

Skill in:

• preparing, verifying, proofreading and reconciling accounting documentation;
• making arithmetic calculations with speed and accuracy;
• accurately entering data into computer systems;
• providing customer service to the work unit, county personnel and outside sources;
• applying county procurement and accounting policies and procedures.

Minimum Qualifications

(1) An Associate’s degree from an accredited college or university with a major in accounting or a closely related field as identified by the appointing authority and two years of experience performing accounting or bookkeeping clerical duties related to accounts payable or payroll processing.

(Additional relevant education from an accredited college or university /experience may be substituted)

OR

(2) Four years of experience performing accounting or bookkeeping clerical duties related to accounts payable or payroll processing.

Qualifying education and experience must be clearly documented in the “Education” and “Work Experience” sections of the application. Do not substitute a resume for your application or write “see resume” on your application.

Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):

1. Minimum four (4) years of experience working in an automated accounting software system with a focus on Accounts Payable.
2. Minimum three (3) years of experience researching data to resolve invoice, vendor, and/or customer issues.
3. Minimum three (3) years of experience working effectively on a team while demonstrating excellent customer service skills.
4. Minimum three (3) years of experience using Outlook, Excel, and Adobe.

Selection Procedure:
Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum/desired qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum/desired qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.

Supplemental Information
Licenses and Certificates: Some positions require a valid Arizona Class D driver license at the time of application. Failure to maintain the required licensure shall be grounds for termination.

Special Notice Items: Applicants for positions in this classification with a pending graduation date must provide documentation of the pending graduation date from the awarding college/university’s registrar’s office at the time of application. If the applicant provides a pending graduation date, proof of degree awarded must be submitted to the department upon appointment. The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County.

Physical/Sensory Requirements: Physical and sensory abilities will be determined by position.

EEO Information: Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.

Pima County provides access to high-quality, affordable healthcare for eligible employees and has an award-winning wellness program. Our plan is designed to ensure a high level of coverage and financial protection. Read more about our benefits program by