Overview
The Accounts Receivable Coordinator is responsible for processing high volume cash receipts timely and accurately including EFT, checks and CC payments. Payments are received from our Insurance Partners, Business Rental, Fleet, Commute, Federal Government and Rental Groups. Coordinator is responsible for researching remittance detail provided by customers and collections team to properly process payments. Other functions include accounts payable and accounting duties related to payment research, allocation, adjustments and refunds as approved by AR Management.
This position is located at 14002 E 21st St. Tulsa, OK 74134 . This position will have a flexible work arrangement combining home and in-office for training. Working hours will be Monday through Friday with flexible start and end times for an 8 hour workday that cover the core hours of 9:00am-3:00pm.
Responsibilities
- Research customer remittance detail and prepare payments to be applied to appropriate account.
- Review daily reports from all banks to identify and download incoming wires through the Bank websites as well as check deposits and process in PeopleSoft system for various business units
- Compare daily statements from bank websites against cash receipts keyed to ensure accuracy.
- Communicate with all banks to obtain any missing customer information.
- Work with other departments to process direct journals to their GL for payment.
- Communicate with collections on remit issues regarding payment processing.
- Maintain spreadsheet of incoming cash
- Work and research unapplied payments and refunds daily.
- Post daily incoming lockbox payments.
- Prepare various monthly Journal Entries.
- Prepare customer refund requests.
- Process credit card payments.
- Oversee and prepare currency conversion as needed.
- Identify the correct brand (Alamo, National or Enterprise) so the team can properly code the payment received.
- Open and distribute daily mail for the Billing, Collection and Cash teams including physical mail and electronic mail received in all cash mailboxes.
- Attend meetings to ensure Cash Accounting goals are met, discuss workload and promote teamwork between collectors and Cash Accounting.
- Seek to improve job performance through self-assessment, skill development, training and goal setting
- Maintain a regular and reliable level of attendance and punctuality
- Perform miscellaneous job-related duties as assigned
Equal Opportunity Employer/Disability/Veterans
Qualifications
- Previous Accounts Receivable/Cash Application experience in a high-volume environment required.
- People-Soft experience preferred
- Proficient working knowledge of Excel
- Must be willing to accept starting pay of $16.40/hour.
- Apart from religious observations, must be able to work Monday-Friday 40 hours/ work week
- Must be authorized to work in the United States and not require work authorization sponsorship by our company for this position now or in the future.
- For flexible or full work from home positions, reliable high speed Internet connection and dedicated work space are required.