POSITION SUMMARY
Provide administrative and clerical support in conjunction with the on-site Administrative Assistant and Property Manager. Office Receptionists are expected to maintain a professional and customer service-oriented relationship with BOD, unit owners, tenants, fellow co-workers and vendors.
Work requires independent judgment and initiative on assignments that are time sensitive in nature. May perform special assignments such as researching information and compiling reports.
POSITION RESPONSIBILITIES
• Ensure that the telephone is answered properly and messages are handled courteously, accurately, and responded to in a timely manner.
• Ensure that emails are responded to within 24 hours.
• Ensure that all mail (i.e. Fed Ex, UPS, USPS) is picked up daily.
• Handle building schedule for contractors, elevators reservations, deliveries, etc.
• Reservation & coordination of Encounters room events.
• Handle office agenda (meetings, appointments, etc.)
• Respond properly and promptly to customer/resident’s needs – route them accordingly to management or the corresponding department.
• Distribute forms as requested.
• Route residents’ complaints to manager for resolution.
• Responsible for all the office filing
• Responsible of reviewing all applications for modifications are complete (including deposits) before submitting it to the Administrative Assistant.
• Receive and stamp association’s accounts receivables, hand to the Administrative Assistant for processing
• Responsible office inventory. Including but not limited to office supplies. Maintain
healthy inventory, notify Administrative Assistant when orders are required.
• Responsible for knowledge of Association rules and regulations
• Assist manager and Administrative Assistant with additional requested tasks.
• Assign and keep track of parking passes.
• Sell Valet passes.
• Create work orders and assign them to the corresponding department.
• Sell laundry cards.
Full-Time 8:30 to 5:00 Monday – Friday
Pay Rate: Up to $20 DOE
Bilingual (English/Spanish) a must!
PLEASE DO NOT APPLY FOR THIS POSITION IF YOU LIVE MORE THAN 30 MINUTES FROM THE BRICKELL AREA.
Requirements