About Us:
Boise State University, powered by creativity and innovation, stands uniquely positioned in the Northwest as a metropolitan research university of distinction. Learn more about Boise State and the City of Boise at https://www.boisestate.edu/about/
Boise State University is building an inclusive community of faculty and staff whose unique skills, cultural contributions, work history, and perspectives create a rich and rewarding academic experience for our students. Research demonstrates that people thrive when they feel welcome, respected, and inspired. We seek applicants who are committed to helping us achieve our vision of a diverse and inclusive community. Applications from members of historically marginalized groups, including women, BIPOC (Black, Indigenous, and People of Color), those with disabilities, members of the LGBTQ+ community, those who have served in the military, and members of other underrepresented communities are strongly encouraged.
Job Summary/Basic Function:
To perform a wide variety of clerical support functions; apply detailed program knowledge in developing and/or maintaining program records systems and/or in collecting information, preparing reports and providing liaison between management, other organizational units, and external customers; perform related work.
Department Overview:
The Idaho Small Business Development Center empowers small business success by providing no-cost, confidential consulting and low-cost training to entrepreneurs throughout Idaho.
Level Scope:
Applies basic skills while developing some specialized skills in procedures, operations, techniques, tools, materials, and/or equipment appropriate to area of specialization; performs routine and/or repetitive tasks; limited decision making required; generally works under close supervision; has no or limited experience; work is performed from within specific limits of established procedures and/or defined instructions.
Essential Functions:
60% of Time the Administrative Assistant 1 must:
- Compose letters, correspondence, and memos requiring independent judgment as to content; compile and analyze information from a variety of sources to prepare reports.
- Utilize word processing equipment and/or computers to create, process, and maintain a variety of documents and administrative records containing technical information and difficult formats.
- Act as a liaison between their organizational unit and external customers.
- Schedule and coordinate arrangements for meetings and conferences.
- Responsibility for financial record keeping including monitoring budgets, preparing financial transactions
- Supervise student support staff or have leadwork responsibilities.
35% of Time the Administrative Assistant 1 must:
- Mail sorting and signing / handling package deliveries
- Greeting people and directing them where to go
- Conference room scheduling
- Scheduling building repairs / handling building issues
- Responsible for building keys – issuing to tenants and ordering if necessary
- Light cleaning, dusting, watering plants
- Monitoring janitorial & office supplies
- Posting office spaces on Craigslist, keeping up with the ads
- Communicating with accelerator clients – issues, complaints, etc..
- Tours of potential tenants
- Handling the tenant leases
5% of Time the Administrative Assistant 1 must:
- Perform other duties as assigned
Knowledge, Skills, Abilities:
- Ability to make decisions for routine administrative and clerical activities
- Some knowledge of supervisory practices; bookkeeping; financial software; state and local government organization structure, functions, and decision-making processes.
Minimum Qualifications:
Good knowledge of: office support functions including word processing, filing, composing a variety of business documents, reception, gathering and compiling data, and balancing and coordinating a workload for multiple projects.
Preferred Qualifications:
Customer service experience Salary and Benefits:
$15/hour. Boise State University is committed to offering a benefits package that provides health and financial protection plans as well as resources to promote health and well-being. Our program provides flexibility so you can choose the benefits that are right for you and your family. Learn more about our benefit options at https://www.boisestate.edu/hrs/benefits/ .
Required Application Materials:
Resume and list of references
Advertised: May 25, 2023 Mountain Daylight Time
Applications close: June 7, 2023 11:55 PM Mountain Daylight Time