Salary: $19.10 Hourly
Location : 300 Sixth Street Rapid City, SD
Job Type: Full Time
Job Number: 202300125
Department: Parks and Recreation
Division: Recreation
Opening Date: 09/28/2023
Closing Date: 10/8/2023 11:59 PM Mountain
Description
ABOUT US
Conveniently located at the base of a low mountain range Rapid City is considered to be the gateway to the Black Hills. Surrounded by 1.2 million acres of forested hills it is within a one-hour drive to 6 national parks, multiple monuments, and memorials and is rich in culture and experiences. From the vibrant downtown, presidential statues, and art studios to the cultural expressions seen throughout, it offers diversity to its citizens while still providing a small-town feel. The City of Rapid City is a growing community – a fantastic opportunity to work, live, and play in one of the most beautiful locations in the world!
The Parks and Recreation Department provides diverse, innovative, and exceptional recreational and cultural opportunities to the community, and we are looking to further expand our team to meet the needs of our community. The Parks and Recreation Department is seeking an Administrative Assistant for the Roosevelt Park Ice Arena. It is the mission of the Rapid City Parks and Recreation Department to make Rapid City a better place to live, work, and play.
Please visit the for additional information.
The City of Rapid City offers fantastic benefits including Free health insurance premiums for employees, 6% employer-matching retirement through SDRS, life insurance benefits, short-term disability, and generous vacation and sick leave time off. For a detailed benefit summary, visit the Benefits tab or click for a more detailed benefits summary.
Union
This position is part of the AFSCME union. Applications within the work unit will be considered first.
Position Details
ABOUT OUR JOB:
The Ice Arena Administrative Assistant will be responsible for administrative and front-line customer support for internal and external customers, which includes City of Rapid City employees, public officials, and the general public. Work assignments may vary depending on the needs of the Division and/or Department the incumbent supports as well as the incoming phone calls, emails, and walk-up traffic. The Administrative Coordinator position has a wide variety of responsibilities and requires the ability to maintain a high degree of sensitivity to confidential matters and be flexible with changing priorities and assignments.
Essential Duties and Responsibilities:
- Provides front-line customer service by answering phones, greeting public visitors, and directing callers and visitors to the appropriate individuals.
- Prepares, posts, and distributes notices, publications, and various types of electronic or hard copy correspondence. May include, but not limited to website maintenance, agendas, records, transcriptions of minutes, policies, procedures, reports, resolutions, ordinances, public service announcements, advertisements, specifications, and statistical data.
- Prepares and maintains electronic and hard files.
- Assists in tracking critical information for the division and/or department. May include, but is not limited to vouchers, contracts, permits, invoices, grant agreements, certifications, payments, time sheets, and various City programs.
- Utilizes time and task management tools such as databases, software programs, and workflow processes
- Orders equipment and supplies, prepares and processes purchase orders, and arranges for equipment maintenance and repair as necessary.
- May be designated Payroll time-keeper for a workgroup, division, or department.
- Assists in maintaining a calendar of events, and coordinating various types of meetings, conferences, or special events. Schedules other appointments as needed by the division and/or department.
- Assists with travel arrangements, runs errands as needed, and attends meetings (possibly outside of normal business hours).
- Assists with any other administrative requests and special projects deemed necessary by the division/department. Serves as backup for other Administrative positions within the Division and/or Department.
- Maintains confidentiality and uses discretion at all times.
This position will work varying hours and days.
Additional Information
ABOUT YOU:
We are seeking someone who has a strong work ethic, is a self-starter, loves what they do, and is motivated to share their knowledge and experience with those whom they work with. We understand your time is valuable and encourage you to apply if you meet the following minimum qualifications:
- High School Diploma or General Education Degree (GED) with a minimum of one year of directly related administrative support experience in a professional office environment.
To successfully perform the essential duties and responsibilities of this position our ideal candidate will possess:
- Demonstrated knowledge of general office support procedures.
- Demonstrated proficiency with Microsoft© Office products, other general business software, including web-based systems, and any other software/systems deemed critical by the hiring authority.
- The ability to perform a wide variety of administrative duties, often changing from one task to another of a different nature without loss of efficiency, attention to detail, or composure.
- Excellent customer service, interpersonal, time management, and organizational skills with the ability to prioritize work and meet deadlines.
- Initiative to successfully execute duties and responsibilities with minimal oversight.
City of Rapid City Benefit Summary
Explore the benefits that are offered to the City of Rapid City’s full-time, and part-time benefited employees.
Health Care Program
Health – The City of Rapid City is a self-funded healthcare program offering free health coverage for employees and discounted rates for their spouses, and dependent(s). Health Insurance and Prescription Drugs are covered through Wellmark (Blue Cross Blue Shield).
Dental – Dental coverage is through Delta Dental of South Dakota with a base and enhanced plan option. Competitive plan prices are available to City Employees.
Vision – Vision coverage is through Avesis with a base and enhanced plan option. Competitive plan prices are available to City Employees.
Flexible Spending Accounts – Flexible Spending Account (FSA) is a tax-saving tool that lets you pay for medical or dependent care expenses with pre-tax dollars. Employees who wish to participate can use these funds to pay for Medical, Dental, Vision, and other healthcare-related expenses.
Coverage for Health, Dental, Vision, and Flexible Spending Accounts starts on the first of the month following the employee’s start date.
Retirement Plan
The City of Rapid City participates in the South Dakota Retirement System (SDRS). The South Dakota Retirement System (SDRS) is a cost-sharing, multiple employers, public employee retirement system. Members of SDRS include full-time employees of State City and County Governments and other public entities. Through this pension plan, employees contribute 6% (8% for public safety) with the City matching that percentage in contribution. The vesting schedule through SDRS is 3 years. Retirement benefits are payable for the member’s lifetime.
The City also offers additional retirement options through South Dakota Retirement System Supplemental Retirement Program. Employees are automatically enrolled and contribute to a 457 (b) at $25 monthly. This supplemental program is a great opportunity to save additional funds on top of the main SDRS account and allows contributors to save more on a pre-tax or post-tax basis.
Paid Time Off
Vacation – At the start of employment through the first four years City employees accrue vacation at the rate of 3.08 hours per pay period equaling 80.08 hours yearly. Vacation accruals increase with longevity.
Sick Leave – City Employees earn Sick Leave which is accrued at the rate of 2.16 hours per pay period, with unlimited rollover.
Short-Term Disability – City employees earn short-term disability leave at a rate of 2.16 hours per pay period with unlimited rollover. This benefit is paid at 100% of the employee’s wage at the time of usage. Restrictions apply.
Holidays – The City of Rapid City observes 11 Holidays per calendar year. City employees are eligible for paid holidays starting at the beginning of employment. Floating holidays are given to City Employees based on their union contract.
Life Insurance
The City partners with MetLife to provide a $35,000 basic life, accident, and D&D insurance policy for employees. Optional coverage for spouse and dependent(s) can be elected.
Wellsteps
Rapid City Has a wellness program through Wellsteps, where they help you make small changes that will make a big difference in your life from physical fitness, to financial, and mental fitness. They cover all aspects of your life, so you can live life to its fullest! Prizes are offered on varying levels of participation.
AFLAC
The City partners with AFLAC to provide additional insurance coverage. From a traditional Cancer policy, Accident, Critical Illness, and Hospital, to additional Short-Term Disability and Life insurance coverages, they have what you need. The coverages are transferable and premiums can be payroll deducted.
For a more detailed overview of our benefits package, click on this weblink
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If you have specific questions, contact Human Resources.