Salary : $6,368.27 – $7,961.20 Monthly
Location : County of San Mateo, CA
Job Type: Limited Term
Job Number: POSTING ONLY (E029)
Department: Health IT
Opening Date: 10/26/2023
Closing Date: Continuous
Description
San Mateo County Health is seeking a well-qualified individual for the position of Administrative Assistant I – Health IT – Limited Term.
The current vacancy is limited term in the Health IT Division. This position is primarily located in South San Francisco, CA, but may travel/drive throughout the county to perform duties of the job. This position is currently a hybrid position with both on-site and remote work, but subject to change as needed to support the needs of the project and any changes with the County policy.
This is a fantastic opportunity to join our team at the beginning of the Epic project! San Mateo County Health is very excited to be embarking on our Epic implementation journey that will transform care and service delivery for our patients and clients! This enhanced model of care is centered on health information being readily available.
This Administrative Assistant will support the Project Director in the day-to-day operations of the project team with:
- Organizing the daily schedule
- Meeting preparation
- Creation of reports
- Presentations
- Data/information gathering
- Follow up on tasks that may be delegated to others
- Upcoming deadline reminders
- Travel management for team
- Resource/budget tracking
- Expense tracking
- Performing related duties as assigned etc.
Ideal candidate will possess:
- Experience as an administrative assistant managing a large and varied workload with changing and conflicting deadlines utilizing adaptability, independent thinking, and cooperation.
- Demonstrated ability performing administrative and clerical duties at the highest level of quality with a range of diverse responsibilities and multiple priorities.
- Organizational skills to assist with operational project needs including schedules, project budget tracking/expenditures.
- Skill in meeting preparation including agendas, presentations, reports, securing locations etc.
- Proven time management skills and the ability to meet deadlines and handle time-sensitive matters.
- Ability to exercise a high degree of discretion, exercise good judgment, and maintain confidentiality.
- Excellent problem solving and creative resourcefulness skills with a can-do attitude.
- Strong analytical skills and strong attention to detail.
- Ability to provide exceptional customer service; enjoys interaction with people and is always able to demonstrate excellent interpersonal skills.
- Ability to work independently and is self-driven
- Ability to work well in a team-based environment and interact positively with a variety of people in different situations.
- Demonstrated ability to establish, maintain, and foster positive and effective working relationships with those contacted in the course of work
- Proficiency in using Microsoft Office Tools (Outlook, Teams, PowerPoint, Word, Excel) and VISIO. SharePoint experience is preferred.
- Proficiency in using modern office technologies and equipment.
- Ability to establish and maintain effective working relationships with those encountered on the job.
- Exceptional verbal and written communication skills.
This is a limited term, at-will positionLimited Term Employees are assigned to assignments not to exceed three years. They receive medical and dental benefits, similar to regular employees, and a defined contribution retirement plan.
Information for current County employees: Current and regular San Mateo County Employees who are interested in this assignment must submit application materials and compete in the selection process. If you are successful in the selection process and are being considered for the assignment, HR will work directly with you and/or your department for options. Please note that there is no guarantee that you will be allowed by your department to rotate into this assignment nor are your departments obligated to allow you to take on this assignment. The salary range for this position is “as is” and non-negotiable.
Qualifications
Education and Experience:Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is:
Graduation from an accredited college or university, with a degree in Public Administration, Accounting, Political Science, Business Administration or related field OR four years of responsible administrative or supervisory clerical experience which has included bookkeeping or sub-professional accounting duties.
Application/Examination
If you are interested in being considered for this limited term position the following items must be submitted via e-mail:
- Cover letter with responses to Supplemental Questions (maximum of 2 pages)
- Resume
Supplemental Questions:
- Describe how your work experience has prepared you for this Administrative Assistant I position. Be specific as to where your experience was gained, the duties you performed and how long you were in the position.
- Provide one work-related example that best demonstrates your ability to handle multiple tasks while working under pressure of deadlines with priorities changing on short notice, while maintaining high-quality results. Include how you ensure the timeliness, accuracy, and completeness of your own work.
- Describe your experience using computers in a work environment. In your response, please include the types of software and programs you have used, your level of experience with each, for what purpose you used them and what documentation was produced. Be sure to include information about your use with Microsoft Office tools.
Please include the words “Administrative Assistant I – Health IT – Limited Term Position” in the subject line of email submission. All submitted materials must be in a Word or PDF format.
Please submit the above listed materials via email to:
Carlye Hatwood, Assistant Chief Information Officer – SMC Health
chatwood@smcgov.org
Application materials will be reviewed as they are received, and well-qualified candidates will be contacted for an interview.
Apply immediately. Application materials will be accepted until position is filled. This posting is open on a continuous basis and selection may be made at any time within the process.
NOTE: Application materials are only accepted via e-mail. Materials sent via regular mail and/or fax will not be accepted. Submittals that do not include all required elements (cover letter with responses to supplemental questions and a resume) will not be considered.
San Mateo County is centrally located between San Francisco, San Jose, and the East Bay. With over 750,000 residents, San Mateo is one of the largest and most diverse counties in California and serves a multitude of culturally, ethnically and linguistically diverse communities. The County of San Mateo is committed to advancing equity in order to ensure that all employees are welcomed in a safe and inclusive environment. The County seeks to hire, support, and retain employees who reflect our diverse community. We encourage applicants with diverse backgrounds and lived experiences to apply. Eighty percent of employees surveyed stated that they would recommend the County as a great place to work. The County of San Mateo is an equal opportunity employer committed to fostering diversity, equity and inclusion at all levels.
Please visit for a complete listing of all benefits for this classification.
Benefits are offered to eligible employees of the County of San Mateo. All benefits are subject to change.
NOTE: Employees hired on or after January 1, 2013 may be subject to new Pension Reform retirement laws.
As an additional benefit, the County offers extensive training and development programs designed to improve skills and enhance career opportunities. Most programs are offered on County time at no cost to you.
County employees are also covered by the federal Social Security system and earn benefits for retirement based on salary and time worked.