Salary : $43,285.84 – $59,464.08 Annually
Location : Brighton, CO
Job Type: Part Time
Job Number: 23-00918
Department: Police Department
Division: Police Administration
Opening Date: 07/07/2023
Closing Date: 7/20/2023 11:00 PM Mountain
Job Description
Starting Hiring range: $ 20.81 to $22.06
The department is looking to hire a special part time benefitted position working 32 hours a week.
If a candidate is qualified and can only work about 20 hours a week, the position will still be available but will not receive any benefits.
DEFINITION
Perform a wide variety of responsible technical and clerical duties in support of management staff in assigned department; and provide general information and assistance to the public. This position must work well independently and with the public, while providing excellent, respectful customer service and human relations skills, which support the City of Brighton’s mission and values.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from higher-level supervisory and management staff. The Administrative Assistant II may give direction to other clerical staff.
EXAMPLES OF ESSENTIAL RESPONSIBILITIES AND DUTIES
- Types and proofreads a wide variety of reports, letters, memos and statistical charts; types from rough draft, verbal instructions or recordings; composes correspondence related to responsibilities assigned.
- Assists internal and external customers, including the public, in matters pertaining to the assigned department.
- Maintains calendars and schedules of activities, meetings and various events; coordinates activities with other City departments, the public, and outside agencies.
- Orders, receives, inventories, and distributes supplies for assigned department. Communicates with vendors regarding supplies.
- Assists with department marketing efforts including brochures and communications such as newsletters, flyers, banners, advertisements, press releases, templates, etc. Coordinates mailing and distribution of materials.
- Screens office and telephone callers; responds to routine complaints and requests for information on regulations, procedures, systems and precedents relating to responsibilities assigned; receive and route mail.
- Compiles data for special projects; collects and assembles data and background materials and assist in the preparation of a variety of reports. Submits data and reports to appropriate agencies as needed.
- Maintains work schedule and prepares, maintains and forwards timesheets of departmental employees to payroll; maintains attendance and leave records.
- Performs general clerical work including filing, scheduling appointments and meetings, and general bookkeeping.
- Organizes and maintain filing systems; maintains records related to a specific area of assignment; prepares and maintains case and/or project files.
- Verifies and reviews materials for completeness and conformance with established regulations and procedures.
- Operates a variety of office equipment including a computer; input and retrieve data and text; organize and maintain disc storage and filing.
- May collect fees, create receipts, make deposits, and reconcile financial records. May collect and acknowledge donations to the department/program.
- Maintains knowledge of public safety practices, security operations, rules, regulations, precautions, prevention, and the protection of people, data, and property within the department.
- Performs other duties as required.
QUALIFICATIONS
Knowledge of:
- Customer service techniques
- English usage, spelling, grammar and punctuation
- Modern office procedures, methods and computer equipment
- Microsoft Office software suite
- Business letter writing and basic report preparation
- Principles and procedures of record-keeping
- Basic marketing techniques
Ability to:
- Perform secretarial work involving the use of independent judgment and personal initiative
- Write clearly and concisely
- Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities
- Apply knowledge and reasoning and make timely decisions
- Compile and maintain records.
- Operate and use modern office equipment including a word processor and computer terminal
- Work independently in the absence of supervision
- Take and transcribe dictation at a speed necessary for successful job performance
- Communicate clearly and concisely, both orally and in writing
EDUCATION AND EXPERIENCE
High school diploma or equivalent supplemented by additional secretarial training. Two (2) years of increasingly responsible clerical and secretarial experience, including dealing with the public.
PHYSICAL REQUIREMENTS
Ability to perform moderate physical work, and to lift and carry up to 25 pounds; ability to stand, walk, sit, ride, climb, reach, grasp and perform similar body movements; possesses hand/eye/foot coordination adequate to operate office equipment including a computer keyboard and in some positions, operate a vehicle; ability to talk and hear in person and by telephone; ability to see and read instructions, journals, charts, and characters on a computer screen.
SPECIAL REQUIREMENTS
Possession of a valid driver’s license with a safe driving record.
Bilingual English/Spanish preferred.
Ability to complete FEMA ICS 100 and IS 700 training within six (6) months of hire.