This posting opens Friday, September 15, 2023 and closes Friday, September 29, at 3:00 p.m. (PST) or upon receipt of 50 applications, whichever comes first. We recommend getting your application materials in as soon as possible.
EWEB is seeking an exceptionally skilledAdministrative Assistant IIIwith experience in administrative and operational support to join a high-functioning, dynamic, and creative team. EWEB’s Generation Division manages all aspects of operating and maintaining EWEB-owned electric generating resources, including hydroelectric facilities on the McKenzie River.
The successful candidate will perform a variety of highly complex administrative functions contributing to efficient operation of the Generation Division that may include all or some of the following tasks:
- Prepares and/or processes correspondence, including electronically filing compliance documents.
- Tracks and processes invoices and agreements.
- Assists in preparing budgets and tracking spending.
- Establishes work orders and purchase orders.
- Assists in report writing and metric tracking.
- Performs a variety of data entry functions and proofreads data for accuracy and completeness.
- Provides general clerical support including typing, copying, office support, public contract work, and file and records set-up and maintenance.
- Formats documents and presentations.
- Prepares incoming and outgoing mail.
- Organizes and schedules meetings, including coordinating schedules, communicating meeting details, and arranging equipment and catering.
- Coordinates travel arrangements.
- Takes and publishes detailed project meeting minutes.
- Manages Division Managers’ calendar.
- Handles and maintains confidential information and documents.
- Travels to and from hydroelectric facilities to perform assigned tasks.
The ideal candidate for this role is a self-motivated team player who has a passion for supporting people and enjoys new challenges and learning. This person should be proficient with Microsoft Office applications, including Outlook, Excel, PowerPoint, SharePoint, and Teams, and be detail-oriented, resourceful, and have excellent communication skills.
Minimum Training and Experience Required:
Minimum Experience: Four years of progressively responsible administrative support and office management experience.
Education: Two years of post-secondary training in office or business management, accounting, or customer service administration.
Desirable education, experience, training, and certifications: Ability to become a Notary Public.
Equivalency: An equivalent combination of experience and training that demonstrates the required knowledge, skills, and abilities may be qualifying.
Valid driver license: Yes
Thestartinghourly wage for this position is$27.84 – $33.54 hourly commensuratewith knowledge, skills, education, andexperience as it relates to the position.
This position is based inEugene, Oregon; however, it has been approved and is eligible for a hybrid work arrangement involving a combination of telecommuting and working on-site at an EWEB facility based on agreement between the hiring manager and the successful candidate.
Please note:This posting includes supplemental questions. Your responses will be scored and used to determine if you will proceed to the next step of the selection process. Please provide detailed answers to each question. Please do not reference your resume or application in your responses.
Supplemental Questions:
- Please describe your proficiency using Microsoft Office applications, specifically Word, Excel, PowerPoint, SharePoint and Teams.
- Please describe your experience in maintaining confidential records. What mechanisms have you put in place to ensure confidentiality?
- Please describe your role and experience scheduling and coordinating the logistics for meetings with attendees that have busy schedules and who work in different locations.
- Please describe your experience supporting staff and leadership to include individual contributors, supervisors, managers, and executives.
EWEB values total worker health both at work and at home, and provides a robust compensation & benefits package – Read more about our benefits.
Why EWEB?
EWEB offers employees a progressive work culture devoted to providing excellent public service. Our employees work in a fast-paced environment where creativity, innovation, involvement, teamwork, and professional development are supported and encouraged. EWEB is also committed to providing a work environment conducive to the safety, health, and well-being of its workforce, and offers great benefits, including but not limited to health care, vacation and sick leave, pension, holidays, and employee credit union. We consistently rank within the top 100 healthiest employers in the nation!
Founded in 1911, EWEB is Oregon’s largest customer-owned utility. We provide water and electricity to the Eugene community, as well as parts of east Springfield and the McKenzie River valley area.
As a public utility, we do not operate to earn a profit or to serve the investment needs of stockholders. Instead, EWEB is chartered by the City of Eugene to serve the interests of its citizens. We are owned by the people of Eugene and it’s our job to provide reliable, affordable water and electricity for our customers.
Our mission is to enhance our community’s vitality by delivering drinking water and electric services consistent with the values of our customer-owners. And our vision is to do so while being a local utility that inspires our customers to invest in and rely on us.
Our core values:
- SAFETY: We value the physical and psychological health and safety of our workforce and the public.
- RELIABLITY: We value the continuous, on-demand delivery of quality drinking water and electricity.
- RESPONSIBLITY: We value the prudent and sustainable stewardship of our customers’ financial and natural resources, including our impact on affordability and role in reducing the greenhouse gases (GHGs) contributing to climate change.
- COMMUNITY: We value our local governance and obligation to transparently serve our community.
Why Eugene?
It’s a city big enough to boast excellent restaurants, arts, and events, but small enough to still feel like a community. It’s also easy to get out of town, making it an ideal place for lovers of outdoor activities, with world-class opportunities for fishing, rafting, bicycling, hiking, and camping. The city is just an hour to the Cascades Mountains or to the Oregon Coast, but you don’t have to leave Eugene to find nature. The Willamette River runs through the middle of the city and there are parks and trails throughout Eugene. Home to the University of Oregon, Eugene is proud to have hosted the 2021 Olympic Track and Field Trials and the 2022 Track and Field World Championships. Whatever you’re looking for, you can find it here!
Equal Employment Opportunity
EWEB takes pride in our commitment to diversity and inclusion among our employees. We embrace and value differences of culture, education, experience, physical ability, and unique perspectives in our workplace. We invite applications from qualified candidates who share our commitment to diversity. Attracting, retaining, and advancing talent from all sources strengthens our bond with the multifaceted community we serve.
Tobacco, Smoke, and Vapor – Free Campus Policy
EWEB fosters an environment promoting good health for both employees and the public. We want to enhance the quality of air, appearance, and employee health in and around EWEB facilities and equipment. Employees, contractors, volunteers, and visitors may not use, distribute, or sell tobacco.
Note: This Job Posting is intended to represent key areas of responsibility. It is not meant to be all inclusive and does not prescribe or restrict the work that may be assigned. Nothing in this description restricts EWEB’s right to assign or reassign duties and responsibilities to this job at any time. Job descriptions may occasionally be updated, as necessary, to reflect evolving business needs.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)