Requisition No: 803703
Agency: Financial Services
Working Title: ADMINISTRATIVE ASSISTANT III – SES – 43001274
Position Number: 43001274
Salary: $40,000.00 – $50,000.00
Posting Closing Date: 06/06/2023
*****OPEN COMPETITIVE EMPLOYMENT OPPORTUNITY*****
DIVISION: OFFICE OF INFORMATION TECHNOLOGY
BUREAU: OFFICE OF THE DIRECTOR
CITY: TALLAHASSEE
COUNTY: LEON
SPECIAL NOTES:
Bachelor’s degree in Business, Business Administration, Communication, Marketing, or related majors OR a high school diploma or equivalent and four (4) years of administrative support experience is required.
Additional requirements:
- Four (4) years of relevant administrative support experience as an Executive Assistant.
- Proficient in the English language.
- Working knowledge of Microsoft Office Suite products.
The salary range for this position is $ 40,000.00 – $50,000.00 per year.
Employees of the Department of Financial Services are paid on a monthly pay cycle.
This position may be required to occasionally perform duties other than those listed on the position description.
This position requires a security background check, including fingerprint as a condition of employment.
Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.
Minimum Qualifications for this position include the following REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS, AND ABILITIES:
- Ability to plan, organize and coordinate work activities.
- Ability to utilize problem-solving techniques.
- Ability to establish and maintain effective working relationships with others.
- Ability to communicate effectively both verbally and in writing.
- Skilled in the use of computer programs to include Microsoft Suite.
- Ability to understand and apply applicable rules, regulations, policies, and procedures relating to operational and management analysis activities.
- Ability to track legislative bills and maintain tracked data in a clear and concise manner.
- Ability to conduct research and analysis that results in management level reports.
- Ability to organize data into logical format for presentation in reports, documents, and other written materials.
- Ability to conduct fact-finding research.
- Ability to stay on tasks and work with deadlines.
BRIEF DESCRIPTION OF DUTIES:
Perform and coordinate special assignments to support the CIO (Chief Information Officer) with strategic initiatives for the Department.
Researches, analyzes, and abstracts information and supporting data in preparation for meetings, work projects and reports. Correlates and edits materials submitted by others. Organizes material which may be submitted to director in draft form.
Provides high level administrative support to the CIO ensuring discretion and confidentiality in the handling of daily duties and continuity of operations of the Division to include maintaining and coordinating CIO/Director’s daily schedule and receiving the CIO’s telephone calls.
Coordinate changes, update and maintain multiple pages within OIT’ SharePoint and assist with designing new landing pages.
Represent the CIO with Department personnel, other state agencies, councils, and the general public.
Reviews and prepares agendas for vendor meetings, divisional meetings, and weekly manager’s meetings, securing space and notifying participants in advance of meeting. Prepares written minutes of meetings and distributes as needed. Posts minutes from meetings to the OIT SharePoint site. Take special note and notify owner of any action item that requires follow up prior to the next meeting and coordinates any additional meetings requested.
Perform other related duties as required.
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.