Guided by the Agency’s mission “To reduce recidivism among those we touch” the Division of Parole & Community Services is looking for a dedicated security-minded administrative professional to assume the duties and responsibilities of an Administrative Professional 1.
This position shall be filled in accordance with the provision of theOCSEA/AFSCME, Collective Bargaining Agreement. ODRC bargaining unit members have selection rights before non-bargaining unit members. All other applications will only be considered if an internal bargaining unit applicant is not selected for this position.
Updates/changes to your application submission can be made while the posting is open by logging into your profile and editing the application. After the posting closes, no changes can be made.
This position is located in the Columbus Region, Franklin County.
Job Duties :
- Operates computer equipment and various web-based programs/software to create, compile reports, (re)produce, load and or merge attachments involving complex technical, legal, statistical and confidential material (e.g. legal opinions orders from hearings, results of investigations, psychological evaluations, treatment plans, arrest reports, pre-sentence and post-sentence investigations, identifying information, final releases and all other parole and probation reports) from written copy or oral instructions.
- Proofreads, copies and makes corrections.
- Assists in training and or trains other employees in proper operation and function of equipment and programs, in solving problems and or monitors systems by troubleshooting.
- Creates, enters and retrieves data/reports into computer system.
- Files and or maintains distribution of correspondence & reports.
- Searches files and retrieves material.
- Creation of new files.
- Hard copy and server folders, processed closed files.
- Initiates and tracks offender placement process in computer system.
- Maintains inventory and orders office supplies.
- Schedules maintenance on office equipment.
- Schedule maintenance on state vehicles.
- Operates Law Enforcement Automation Data Systems (LEADS) computer, National Crime Information Center (NCIC) computer, Ohio Court Network (OCN), Ohio Law Enforcement Gateway (OHLEG) and BCI&I terminal to locate and identify Ohio Parole, Probation, Furlough violators at large.
- Retrieves criminal histories NCIC, BCI&I, parole/furlough violator forms.
- Enters into LEADS and NCIC confidential criminal offense data and identifying information about offenders (e.g., address, date of birth, social security number, fingerprint code, alias, identifying marks such as scars and tattoos).
- Forwards jail slate information to appropriate supervision unit.
- Receives visitors, answers routine requests and answers telephone calls.
- Schedules training sessions and other meetings schedules hearings and maintains conference room(s) scheduling. Processes incoming and outgoing mail.
- Receives and logs in material/office supplies.
- Types routine correspondence, attends training sessions.
- Participates on committees and performs other related duties as requested.
Qualifications
1 yr. trg. or 1 yr. exp. in secretarial science or business office applications.
For positions requiring technical terminology, applicants must also have 6 mos. trg. or 6 mos. exp. in relevant technical terminology.
-Or equivalent of Minimum Class Qualifications For Employment noted above