Administrative Assistant, Marketing

Join Shingle Springs Band of Miwok Indians and take advantage of the amazing employee benefits we offer!

The Shingle Springs Band of Miwok Indians is a federally recognized Indian tribe that protects and enhances the quality of life of its members by preserving, protecting and promoting its history, culture and traditions; promoting self-sufficiency and a strong work ethic; exercising the powers of self-government and sovereign immunity; while providing social, health, economic and educational resources, opportunities and services that contribute to the well-being of the tribal community and the community surrounding it.

• Fantastic Health Insurance package that is free to full time employees (90% employer paid for dependents)
• Free Dental, Vision, and Group Term Life insurance ($50K)
• Up to 5% employer match on 401K
• 12 sick days and 3 weeks of paid vacation per year
• Reimbursement of up to $60 per month for gym/health club memberships

POSITION SUMMARY

Under the direct supervision of the Marketing & Communications Director, the Administrative Assistant will provide administrative support to the Marketing & Communications Department team. Duties include general clerical and project-based work.

SPECIFIC RESPONSIBILITIES

1. Create and modify documents using Microsoft Office.
2. Perform general clerical duties including, but not limited to, photocopying, mailings, and purchase and manual check requests.
3. Maintain department’s electronic filing system.
4. Responsible for the creation and management of departmental data using spreadsheets.
5. Ability to manage and compose correspondence for different vendors and/or departments.
6. Ability to work with vendors for event planning and coordination.
7. Schedule meetings and manage the calendars of the marketing team.
8. Order supplies, obtain purchase orders and stock supplies.
9. Other duties as assigned. The Marketing & Communications Director reserves the right to assign or reassign duties and responsibilities to this job at any time.
10. Must be culturally sensitive to native customs.

MINIMUM QUALIFICATIONS

1. High School Diploma/GED is required.
2. One (1) year of demonstrated work experience, in an office clerical and/or administrative support position, using Microsoft Office (including Outlook).
3. The ability to think clearly and analyze problems of organization and management to take effective action.
4. The ability to handle sensitive materials, issues, and confidential assignments with tact and diplomacy.
5. Good written and verbal communications skills, including composing/editing.
6. Must have reliable transportation.

DRUG SCREEN

Shingle Springs Band of Miwok Indians requires the successful completion of a drug screening of all potential Tribal employees prior to being hired. The Tribe recognizes that the State of California has legalized the use of marijuana. The Tribe is located on federally owned trust land and complies with federal laws. Therefore, marijuana use is prohibited, and all drug tests will include a screening for THC.

Shingle Springs Band of Miwok Indians recognizes a zero-tolerance drug and alcohol policy, and employees will be required to sign a Consent to Drug and/or Alcohol Testing. Employees may be selected for alcohol / drug testing upon reasonable suspicion, and upon any/all accidents.

BACKGROUND CHECK

Candidates for this position will be subject to criminal and character background checks and fingerprinting prior to being hired. Verification of previous employment and education will also be conducted after the interview if an offer of employment is being considered.

CONFIDENTIALITY

Confidentiality is an absolute requirement for this position and is cause for immediate termination if not followed to the highest standard.

INDIAN PREFERENCE

Preference in hiring is given to the most qualified applicant. However, when candidates for an open position are determined to be equally qualified, Native American candidates will have a preference for hiring purposes. This means that if the qualifications of the best candidates are comparable, the Native American candidate is given preference. The following order of preference shall be adhered to when hiring: (1) Members of Shingle Springs Band of Miwok Indians members; (2) Spouses or domestic partners (certified through Tribal Court or the State of California) of members of Shingle Springs Band of Miwok Indians; 3) Parents of children of the Shingle Springs Band of Miwok Indians; 4) All other documented Native Americans; 5) All other applicants in accordance with Title 25, U.S. Code, Section 472 and 473. Applicants claiming Indian preference must submit verification of Indian eligibility