We are seeking an Administrative Assistant for Green Acres Mall in Valley Stream, New York. The Administrative Assistant will work directly in supporting the Marketing and Business Development departments and their respective property disciplines.
What You’ll Do
- Answer incoming phone calls, responding to or forwarding calls to appropriate Manager.
- Process local Business Development SLAs through CRM and track and move agreements forward in CRM as directed.
- Maintain current spreadsheets for tenant contacts, sales, rents, and violation history.
- Track common area space and inventory availability as requested.
- Maintain computer-generated system of prospecting contacts and Temporary Tenants in the program.
- Maintain current inventory list of all cart/RMU fixtures, order supplies as necessary.
- Maintain correspondence and documentation for Business Development program in an organized manner. Document program activities appropriately to include noteworthy information (i.e., possession dates, opening/closing of tenants, etc.). Process all information and correspondence daily, to include filing and distributing to the appropriate personnel.
- Obtain all pertinent information and documentation for lease execution and move-in requirements (i.e., business information, sign approval, first and last month’s rent, insurance certificates, etc.) and track for on-going compliance.
- Work with Marketing in the compilation of marketing presentations
- Assist in maintaining digital marketing for the property.
- Collect monthly sales reports of all Temporary Tenants, input all sales into Oracle, and update Monthly Sales Summary worksheets.
- Follow through with sending violation letters to Temporary Tenants who are non-compliant with the lease requirements and Operating Rules
- Follow through with delinquency collections by contacting Temporary Tenants who are delinquent with rent and/or percentage rent obligations.
- Reconcile P Card Expenses, generate and submit mileage expenses.
- Schedule appointments/meetings and make travel arrangements if necessary.
- Process mail, overnight packages, and track delivery to destination
- Maintain calendars.
- All other duties as assigned.
Your Key Success Attributes
- Minimum 2 years’ experience as an administrative assistant
- High School Diploma or GED
- Advanced computer skills to include Excel & Word. PowerPoint and Adobe Acrobat or Nuance desired.
- All applicants must be able to perform the essential functions of the position, including corresponding core job requirements, with or without a reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities (and others in accordance with applicable law) to perform the essential functions of the job, consistent with applicable laws and Company policy.
Salary
Estimated compensation for this position is:
$24 – $29 (Hourly)
The salary listed is an estimate and not guaranteed. A salary offer will vary based on applicant education, experience, skills, abilities, geographic location, internal equity, and alignment to market data.
Our Culture of Belonging
At Macerich, we are committed to a diverse, inclusive, and equitable workplace. We believe our diversity creates value for our employees, workplaces and town centers, and the communities we serve.
We strive to hire great people from diverse backgrounds, and we are stronger for it. We want our employees to thrive, feel valued and respected, and therefore encourage a culture of learning, acknowledging, and celebrating individual uniqueness. We are proud of our practices and the equal opportunity for employment and advancement we foster across the organization.
In support of our culture of belonging, Macerich welcomes qualified applicants without regard to race, color, religion, creed, gender, national origin, age, disability, medical condition, genetic information, military or veteran status, marital status, pregnancy (including childbirth and pregnancy-related medical conditions), sex, gender expression or identity, sexual orientation, citizenship, or any other characteristic or class protected under federal, state, or local law. Additional information is contained in Macerich’s Anti-Harassment, Discrimination and Retaliation Policy, which can be provided to applicants upon request. Macerich also provides reasonable accommodations to qualified individuals with disabilities. If you require accommodation during the application process or your employment, please contact Human Resources.
Join our team of great people!
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