Overview
This role is in the Event Department
The Event Administrative Assistant is responsible for providing operational and administrative support to the Director of Events. Participate in a variety of responsible and complex administrative and clerical duties: including but not limited to filing, data entry, tracking event documents, correspondence, etc. Assists in coordinating the licensing of space and booking of events for the facility; develops floor plans and event documents in conjunction with the Director of Events and Event Manager(s) and provides information and assistance to the public regarding departmental services, policies, and procedures at McCormick Place.
This role will pays a wage of $20 to $25.
For FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 11 holidays).
Responsibilities
- Support senior manager to execute high profile events, ensuring that all deliverables meet objectives, adheres to the intended strategies, budgets, timelines, policies and guidelines
- Work well under pressure and managing constant changes and multiple priorities
- Initiate and manage proposals and contracts with preferred vendors
- Provide clear and concise details to staff and volunteers
- Coordinate delivery and pick-ups of supplies and equipment
- Provide administrative support
- Ability to work nights, weekends and select holidays, in addition to traditional business hours, is required
Qualifications
- 1-3 years’ experience in event planning/event management
- Professional, well-spoken individual with an extroverted personality and the ability to create and manage relationships
- Highly organized, excellent attention to detail and ability to meet deadlines
- Team player and motivated self-starter
- Excellent written and verbal communication skills
- Highly skilled and efficient in Microsoft Office Suite