Oak View Group
Oak View Group (OVG) is the world’s leading arena development, management, and hospitality company founded in 2015 by Tim Leiweke and Irving Azoff to disrupt business as usual. As the largest developer of sports and entertainment facilities in the world, OVG prioritizes the way we do business focusing on making long-term investments in our people and our planet. We focus on building a diverse workforce and cultivating an inclusive workplace. Each day our team members around the world and throughout our local communities work together to provide the greatest experience to our fans and partners.
We celebrate and support a strong, transparent, authentic and inclusive culture focused around four core values:
- We treat each other fairly and with respect.
- We act with integrity.
- We have an entrepreneurial spirit.
- We give back to our global community.
More information at OakViewGroup.com, and follow OVG on Facebook, Instagram, Twitter, and LinkedIn.
Overview
The Administrative Assistant is responsible for providing highly responsive administrative support to the Finance Department and providing administrative and clerical functions.
This role will pays a wage of $25 to $34.
For FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 11 holidays).
About the Venue
McCormick Place located in downtown Chicago is the largest and most flexible convention center in North America., With over 2.6 million square feet of exhibition space, the campus proudly hosts some of the world’s largest and most prestigious conventions, meetings, and trade shows, welcoming approximately 3 million visitors to Chicago every year.
Responsibilities
• Provide administrative support including correspondence, maintaining calendar, making travel arrangements, scheduling meetings, and compiling expense, bank, financial aging, and other reports.
• Maintains a filing system for records, reports and other documents.
• Maintains, files, prepares, and transcribes correspondence, obtains appropriate signatures when necessary.
• Prepares outgoing mail with necessary postage; sends and receives email as needed.
• Perform general administrative functions including faxing, photocopying, mail distribution, and bulk mailings.
• Answer, screen and direct calls; screen visitors; receive guests.
• Responsible for all administrative support for the Finance Department and any additional building support; including but not limited to scheduling meetings, overseeing room set ups; distributing necessary information to members, local press and other necessary attendees; attending meetings; transcription of any minutes and maintaining official financial files.
• Assist Receptionist with breaks/lunches by providing phone back up and other necessary desk duties
• Responsible for mailing, recording, and tracking payment processes.
• Responsible for assigning purchase orders and maintaining purchase order log and outstanding purchase orders.
• Work cooperatively with other department directors on projects of mutual interest
• Perform other duties as required
Qualifications
• High school Diploma or equivalent GED
• Minimum of 1-3 years of administrative/secretarial experience
• Proficiency in word processing and related applications, including Microsoft Office (Word, Excel, etc.)
• Proficiency in Internet research skills
• Highly developed verbal and written communication skills
• Excellent organizational skills, detail-oriented with ability to handle
Strengthened by our Differences. United to Make a Difference.
At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds
EEO
Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.