Oak View Group
Oak View Group (OVG) is the world’s leading arena development, management, and hospitality company founded in 2015 by Tim Leiweke and Irving Azoff to disrupt business as usual. As the largest developer of sports and entertainment facilities in the world, OVG prioritizes the way we do business focusing on making long-term investments in our people and our planet. We focus on building a diverse workforce and cultivating an inclusive workplace. Each day our team members around the world and throughout our local communities work together to provide the greatest experience to our fans and partners.
We celebrate and support a strong, transparent, authentic and inclusive culture focused around four core values:
- We treat each other fairly and with respect.
- We act with integrity.
- We have an entrepreneurial spirit.
- We give back to our global community.
More information at OakViewGroup.com, and follow OVG on Facebook, Instagram, Twitter, and LinkedIn.
Overview
The Administrative Assistant will perform various administrative tasks to support the General Manager (GM) and the Assistant General Manager (AGM). Responsibilities include managing calendars, making travel arrangements, drafting and proof-reading correspondence and maintaining comprehensive and accurate records. This role is key to Moody Center team and will contribute to the efficiency of our business by providing personalized and timely support to the GM and AGM.
This role will pay a wage of $21.63 to $26.44.
For FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 11 holidays).
About the Venue
At Moody Center, we are building a championship organization that serves our fans, community, and business partners through world-class sports and entertainment. We believe our employees are our greatest assets. We will create a culture that empowers and inspires them to go above and beyond for our clients, patrons and community.
Moody Center is the newest arena in Austin, Texas and finally gave the “Live Music Capital of the World” the world-class arena it deserves. Moody Center is a premiere 15,000+ seat venue to host the biggest artists and acts on the planet. Designed specifically for concerts, the new arena replaced the 43 year-old Frank Erwin Center and will provide top-tier hospitality, artist amenities, and all of the benefits of a modern music venue. In addition, the facility will serve as the new home court of the University of Texas men’s and women’s basketball programs.
Visit www.moodycenteratx.com to learn more. #BeATXcellent
Responsibilities
- Maintain the daily calendars of the GM/AGM including scheduling meetings, meeting detail, managing changes to the calendar and ensuring all participants are aware of location, time, directions, etc.
- Manage the travel of the GM/AGM ensuring coordination of scheduling, travel modes, coordination with offsite meetings, etc. Manage related expense reports in expense and reimbursement systems.
- Receive incoming communication or memos on behalf of the GM/AGM, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
- Perform clerical and administrative tasks including drafting letters, memos, invoices, reports, expense reports and other documents.
- Arrange travel and accommodations for executives/teams as needed.
- Schedule and attends meetings/calls as needed to listen, learn and take notes and to coordinate any immediate follow-ups.
- Receive ticket requests on behalf of the GM/AGM and work with box office to fulfill.
- Oversee survey platform, filter responses & flag for follow-up.
- Perform office tasks including maintaining records, and ordering supplies for the office.
- Performs additional duties as assigned.
Qualifications
The qualifications listed below represent the credentials necessary to perform the essential functions of this position. To be successful in this position, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
- 1-2 years of experience as an administrative/office assistant.
- Experience in a fast-paced work environment.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Ability to work with and maintain highly confidential information.
- Ability to function well in a high-paced and at times stressful environment.
- Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
- Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
- Excellent verbal and written communication skills.
- Excellent organizational skills.
- Experience in stadiums, arenas, and/or convention centers is preferred.
- Bachelor’s degree preferred.
Working Conditions:
- Minimal Travel (<10% travel): May be required to travel. Trips may require air travel and/or overnight stay away from home for one or more nights.
- Must be able to work a flexible schedule inclusive of weekends, nights and holidays required
Strengthened by our Differences. United to Make a Difference.
At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.
EEO
Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.