Salary : $38,324.00 – $58,287.00 Annually
Location : San Antonio, TX
Job Type: Full Time
Job Number: 2023-00216
Department: Engineering and Construction
Opening Date: 09/29/2023
Closing Date: 10/15/2023 11:59 PM Central
Grade 14: Starting Hourly Rate: $18.4250. Rate of pay depends on qualifications.
Job Description
JOB SUMMARY
The Administrative Assistant performs a variety of intermediate level administrative support functions to ensure the organized flow of daily business for management and staff including preparing correspondence, memoranda, reports and other documents, screening telephone calls, scheduling appointments, meetings and travel arrangements, assisting in financial functions, and maintaining confidential information.
ESSENTIAL FUNCTIONS
- Performs administrative support functions including preparing, reviewing and drafting correspondence, memoranda, board items, presentations, reports and other documents using correct grammar, spelling and punctuation to ensure accuracy and completeness; may take and transcribe minutes.
- Prepares and monitors financial information including budget, time and attendance documentation and ordering supplies.
- Processes purchase requests for payments in various forms, such as purchase requisitions, petty cash, and credit card purchases, verifying accuracy of data. May function as credit card liaison for the department.
- Researches and compiles a variety of information for reporting purposes and performs data entry of a variety of databases, spreadsheets, and forms.
- Maintains, develops and implements filing systems.
- Performs customer service duties including answering and screening calls, receiving and assisting visitors, and answering inquiries.
- Provides organizational support by coordinating and scheduling meetings, maintaining calendar and agendas, and making travel arrangements as needed; tracks priority items to ensure deadlines are met.
- Sorts and distributes mail including preparing outgoing mail.
- Applies organizational, departmental and office policies, procedures, and practices.
- Maintains effective working relationships and public relations.
- Prepares employee record changes and maintains employee files.
- Performs other duties as assigned.
DECISION MAKING
- This position works under general supervision.
- This position may provide functional guidance to administrative support staff.
MINIMUM REQUIREMENTS
- High School Diploma or GED.
- Three years’ experience performing administrative and secretarial functions or related work.
- Proficient level typing skills.
- Proficient in the use of word processing, spreadsheet, database and presentation software, and financial, purchasing and time and attendance software.
- Valid Class “C” Texas Driver’s License as consistent with SAWS Driving Policy.
- Ability to report to work on time, maintain a good attendance record, and work all designated work schedules.
PREFERRED QUALIFICATIONS
- Two years of college with major coursework in Business Administration, Public Administration, or related field from an institution accredited by a nationally recognized accrediting agency.
JOB DIMENSIONS
- Contact with internal and external customers, vendors, outside agencies and the general public.
- Communicates effectively, verbally and in writing.
PHYSICAL DEMANDS AND WORKING CONDITIONS
Subject to sitting for long periods of time to perform job scope. Working conditions are in an office environment.
May be required to work hours other than regular schedule such as nights and weekends.
San Antonio Water System values the contributions of all its employees, providing them the best in compensation and benefits. The benefits package is designed to attract and retain a workforce of qualified employees who share a responsibility in providing quality water to 1 million consumers.
From an affordable medical and dental plan to life-sustaining retirement and insurance plans, we offer benefits that reward employees for their commitment to a challenging career at SAWS. Employee benefits include the following:
- Competitive, market-based salaries
- Performance-based incentives
- Medical benefits
- Dental benefits
- Life insurance
- Prescription drug program
- Vision care plan
- Two retirement plans
- Deferred compensation plans (457 plan)
- Disability income
- Paid leave (vacation, sick, personal)
- Education assistance program
- Employee assistance program
- Flexible, tax-deferred health and dependent care spending accounts
- Wellness programs
- On-Site Fitness Facilities
- Community service opportunities
Click on the link for additional information regarding benefits:
01
Which best describes your highest level of education?
- I do not have a High School Diploma/GED
- I have a High School Diploma or GED
- I have some college hours (less than 60 credits)
- I have an Associate’s Degree or equivalent amount of credits (60 credits or more)
- I have a Bachelor’s Degree
- I have a Master’s Degree or higher level of education
02
If you attended college, indicate college hours completed, degree type, and major.
03
How many years of experience do you have performing administrative and secretarial functions or related work?
- No experience
- Less than 3 years of experience
- Between 3 and 5 years of experience
- More than 5 years of experience
04
Describe your experience in performing administrative and secretarial functions or related work. If no experience, enter N/A.
05
How would you rate your skill level with Microsoft Word?
- No experience
- Beginner
- Intermediate
- Advanced
06
How would you rate your skill level with Microsoft Excel?
- No experience
- Beginner
- Intermediate
- Advanced
07
How would you rate your skill level with Microsoft PowerPoint?
- No experience
- Beginner
- Intermediate
- Advanced
08
How would you rate your skill level with Microsoft Outlook?
- No Experience
- Beginner
- Intermediate
- Advanced
09
How would you rate your skill level with Kronos (or another time and attendance software system)?
- No Expereince
- Beginner
- Intermediate
- Advanced
10
How many years of experience do you have with maintaining time and attendance records of employees?
- Less than 3 years of experience
- Between 3 and 5 years of experience
- More than 5 years of experience
11
How many years of experience do you have in handling internal and external customer inquiries?
- Less than 3 years of experience
- Between 3 and 5 years of experience
- More than 5 years of experience
12
Do you have a valid Texas driver’s license? If so, what type of driver’s license do you have?
- Class C
- Class CDL – B
- Class CDL – A
- I do not have a valid driver’s license.
- I have a valid driver’s license from another state.
Required Question