Salary: $23.33 – $34.64 Hourly
Location : Goodyear, AZ
Job Type: Full-Time Regular
Job Number: FY2400050
Division: Parks and Recreation
Opening Date: 09/12/2023
Closing Date: 9/19/2023 5:00 PM Arizona
Job Description Summary
Support the heart of our city’s recreational activities as as Administrative Assistant at the new state of the art Goodyear Recreation Center.
The Administrative Assistant will provide a high level of administrative support to the Recreation Center. This position will manage daily financial transactions for the recreation center, process invoices and creates purchase orders, record retention, create/maintain Standard Operation Procedures, and contract management. An excellent candidate will have the ability to multitask and provide cross-department support to other divisions.
The ideal candidate will have previous customer service experience in a recreation center setting, exceptional customer service skills and enjoy working in a fast paced, collaborative environment. Experience in software management systems is preferred. Three years of cash handling, accounting, or budget preparation/monitoring experience is preferred. An Associates Degree or two years of undergraduate study is preferred. Previous experience in providing administrative support to multiple divisions/departments and providing support to mid-level managers is preferred. The ideal candidate will have experience with Microsoft office software.
At the City of Goodyear, you will be a part of an organization that values its employees as its greatest asset. You will become part of a dedicated team of professionals that are committed to build and maintain a highly engaged workforce. You will be challenged to learn and grow in an environment that values employee development and career-building. You will thrive in a culture of innovation. We believe that successful employees are those that possess these six core values:
Adaptability – Integrity – Initiative – Empathy – Optimism – Innovation
Only a limited number of the most qualified applicants meeting the City’s requirements will be invited for an interview. The examination process for this position will consist of a panel interview and a practical exercise.
Essential Functions
- Balances daily transactions and deposits for the high performing Goodyear Recreation Center.
- Processes customer requests, payments, refunds, account updates, registrations and accounting processes related to recreational programs and services.
- Performs financial and accounting duties such as updating various reports, records, updating information in city accounting software, and providing general audits to the cash handling, reconciliation, and deposit of funds.
- Performs general financial and accounting procedures for the Parks and Recreation Department by reconciling department staff monthly procurement card purchases, coordinating and centralizing the purchase of department supplies, initiating purchase requests within the purchasing system, and receipting goods and services within the purchasing system.
- Responds to and resolves complex inquiries from citizens and other agencies regarding registration, financials and program support functions.
- Creates, edits, and maintains Standard Operating Procedures for various administrative functions.
- Creates and analyzes reports related to program participation and identify irregularities and discrepancies on accounts including individual and organizational accounts.
- Serves on City teams as assigned by attending meetings, performing assigned tasks, and working in cooperation with other City employees for a common goal.
- Demonstrates excellent customer service through daily interactions with internal and external customers through phone, email, and in-person communication.
- Maintain a working knowledge of all general and building safety rules including knowledge of front desk operations, facility operations and basic knowledge of fitness and aquatics areas. Enforce safety rules and improve public and employee knowledge by preventing and correcting unsafe behavior.
- Assists department with records management (may serve as Records Control Officer), report preparation, special projects and activities, Council Action Reports, presentations, operational and strategic plans, and customer requests for information. Assists management staff with follow up on work assignments within the department.
- Develops, edits, or compiles various department reports such as the weekly activity report, monthly City Manager’s report, monthly project status report, etc.; analyzes statistical data and generates standard reports.
- Provides support to others within the department as necessary.
Requirements
- Formal Education/Knowledge: Work requires knowledge of a specific vocational, administrative, or technical nature that may be obtained with six-months/one year of advanced study or training past the high school equivalency. Community college, vocational, business, and technical or correspondence schools are likely sources. Appropriate certification may be awarded upon satisfactory completion of advanced study or training.
- Experience: Minimum two years of experience in a related field.
- Certifications and Other Requirements: Valid Driver’s License.
- Reading: Work requires the ability to read and comprehend budget instructions, reports, strategic planning documents, correspondence, software manuals, management books, trade journals and policies
- Math: Work requires the ability to perform general math calculations such as addition, subtraction, multiplication, and division.
- Writing: Work requires the ability to write memoranda, correspondence, reports and produce written documents with clearly organized thoughts using proper English sentence construction, punctuation, and grammar.
- Managerial: Job has no responsibility for the direction or supervision of others but may provide advice/direction to an employee with less experience/skill or tenure.
- Policy/Decision Making: Moderate – The employee normally performs the duty assignment after receiving general instructions as to methods, procedures, and desired end results. There is some opportunity for discretion when making selections among a few, easily identifiable choices. Work involving discretion is typically reviewed before finalized.
- Technical Skills: Broad Application – Work requires a comprehensive, practical knowledge of a technical field with use of analytical judgment and decision-making abilities.
- Interpersonal/Human Relations Skills: Moderate – Interactions may involve support of controversial positions or the negotiation of sensitive issues or important presentations. Contacts may also involve stressful, negative interactions requiring high levels of tact and the ability to respond to aggressive interpersonal interactions.
The City of Goodyear offers a highly competitive benefits package including:
- Vacation Leave: 14 days per year, increasing with longevity. Goodyear offers an enhanced vacation benefit of recognizing total years of service under all Arizona public retirement systems for accruing vacation.
- Sick Leave: 12 days per year
- Holidays: 12 paid holidays per year, including one floating holiday the first full pay period of January
- Flexible Holiday: 24 hours per calendar year (prorated based on hire date)
- Health Insurance: Three health plans available to select from at a group rate
- Dental Insurance: Two dental plans available to select from at a group rate
- Vision Insurance: Available at a group rate
- Flexible Spending Accounts: Health Care and Dependent Care accounts available
- Short Term Disability Insurance: City-paid coverage
- Cancer Benefit: City-paid coverage
- Life Insurance: City-paid insurance valued at twice the annual salary ($400,000 maximum); additional life insurance for self and/or dependent is available at employee’s cost
- Longevity pay beginning at year six
- Tuition Assistance: $5,250 per calendar year
- Employee Assistance Program
- Onsite wellness center/clinic
- Access to the Goodyear Recreation Center
- Robust employee well-being program
- Free identify theft monitoring and protection with Aura
- 457 Deferred Compensation Plan: 2% city match (employee contributes 1%)
- Retirement Health Savings: $22.50 city contribution (employee contributes $12.50 per pay period)
- Retirement: Arizona State Retirement System (ASRS) Defined Benefit plan with mandatory city and employee contributions currently at 12.29%. Plan includes Long Term Disability Benefit.
01
Please indicate your highest level of completed education:
- High School Diploma/GED
- Some College (minimum 6 months)
- Associate’s Degree or higher
- Do not possess a High School Diploma or GED
02
Please indicate the years of experience you possess in an administrative assistant related role:
- No Experience
- Less than 2 years
- 2 years
- 2.5 – 3 years
- 4 years
- 5 or more years
03
Please indicate your experience in a recreation setting?
- No experience
- Under 1 year
- 1 – 2 years
- 3 years or more
04
If you answered anything other than no experience to the previous question, please describe your experience.
05
Please indicate your experience in cash handling, accounting, or budget preparation/monitoring experience:
- No experience
- 1 – 2 years
- 3 years or more
06
Briefly describe your experience in cash handling, accounting, r budget preparation/monitoring:
07
Please indicate your software management experience:
- No experience
- 1 – 2 years
- 3 – 4 years
- 5 years or more
08
Briefly describe your experience.
09
Please indicate your level of proficiency with Microsoft Office Software:
- No experience
- Basic
- Intermediate
- Advanced
- Proficient
10
If you answered anything but “no experience”, please detail your Microsoft Office experience and the programs you are familiar with.
Required Question