Salary: $15.00 Hourly
Location : Greenbelt, MD
Job Type: Seasonal
Job Number: SP_AA
Department: PGC Parks and Recreation
Division: Special Program Division
Opening Date: 05/25/2023
Closing Date: 6/6/2023 11:59 PM Eastern
Description
The Prince George’s Parks and Recreation Department, Special Programs Division is seeking a year-round administrative assistant to work 30 hours per week. Successful candidate must be self-motivated, possess strong written and verbal communication skills, be able to balance multiple requests and deadlines concurrently and be able to keep pace with a varied work program. The candidate must be highly organized, be able to work cooperatively with staff, management and patrons and communicate in an open and honest manner. Candidate must have experience with MS Office applications (Outlook, Teams, Word and Excel), experience in Powerpoint is a plus.
The M-NCPPC offers a competitive salary range of $19.50 – $21.00 per hour based on years of experience and/or education.
This is a part-time Seasonal position and the selected candidate will be able to work30 hours per week, up to 37.5 if needed for unforeseen coverage needs.
Examples of Important Duties
Provide a wide variety of support to Divisional Staff:
- Administrative support, i.e. compose correspondence, complete forms, etc.
- Perform administrative support services for division’s Administrative Supervisor as requested;
- Schedule meetings; take, prepare, and distribute minutes as needed.
- Recruitment support, i.e. maintain and prepare interview binders, scheduling interviews
- Order and maintain supplies
- Event coordination, i.e. room logistics, catering, A/V equipment, attendance log, sign-in sheets, nametags, etc.
- Transcribe, organize and enter data in Excel or other data processing systems.
- Create presentations and/or flyers as needed.
- Maintain electronic and hard copy files (personnel and financial).
- Create, review, and submit computer documents and paperwork for approval and processing;
- Understand or have the ability to learn facility registration and point of sale software (Parks Direct);
- Assist in monitoring necessary kitchen supplies and materials to obtain timely replenishment for efficient operations;
- Ability to understand and carry out verbal and/or written instructions efficiently and effectively.
- Respond to internal and external customers inquiries concerning a variety of related issues.
- Provide courier service as requested to deliver documents to other offices
- Become a fingerprint technician
- Become a petty cash custodian
- Backup to Front Desk when needed
- Other duties as assigned.
Minimum Qualifications
- High School Diploma or GED with 4 years of progressive customer service experience and cash handling experience. College experience preferred.
- Proficient in MS Office, e.g., Outlook, Word, PowerPoint, and Excel; ability to learn other types of technology, systems and equipment.
Supplemental Information
Person(s) hired for this position must provide proof of being fully vaccinated for COVID-19 (with limited religious or medical exceptions).
The Maryland-National Capital Park and Planning Commission (M-NCPPC) is an Equal Opportunity Employer. We celebrate a workplace culture of diversity, equity and inclusion without discrimination or harassment on the basis of race, color, religion, sex, age, national origin, sexual orientation, marital status, disability, genetic information, gender identity, or any other non-merit factor.
IMPORTANT WORKER CHARACTERISTICS
- Strong attention to detail and accuracy
- Excellent communication skills, both written and oral
- Self-starter
- Individual must be flexible, with an ability to work in an independent, proactive manner, as well as part of a team
- Experience in an office administration environment and familiarity with general office administration procedures
- Ability to multi-task and manage competing priorities
SUPPLEMENTAL INFORMATION:
- Traditional office environment with much time spent working with a computer.
- Must possess a valid driver’s license as there is occasional travel to offsite locations by car.
- May need to lift and transport boxes.
- Work Hours – Monday-Friday, 10am-5pm; with an hour lunch period.
- Hours are limited to 30 hours per week.
- Schedule may change occasionally based on work program needs to cover for any unforeseen absences or divisional activities.
- A criminal background investigation will be completed prior to hire.
THE MARYLAND-NATIONAL CAPITAL PARK AND PLANNING COMMISSION
2023 BENEFIT SUMMARY FOR SEASONAL INTERMITTENT EMPLOYEES
The following information is a summary of benefits extended to all Seasonal employees of the Maryland-National Capital Park and Planning Commission (M-NCPPC). This is for informational purposes only and is subject to change.
Limited Benefits for Seasonal Employees
Health Insurance Plans
You are eligible for specific health insurance benefits if you worked, on average, 30 hours per week during your first 12 months of employment or from October 3rd to October 2nd each subsequent period following your first 12 months of employment. This equates to 1,560 hours over a 12-month period.
If and when you are eligible for benefits, you will receive notification directly from the Health & Benefits Office.
Eligible Employees Pay 35% of the health insurance plan premium and The Commission Pays 65%.
- Medical
- Kaiser Permanente Health Maintenance Organization (HMO) with Prescription Plan
- UnitedHealthcare Select Plan (EPO)
Other Benefits
- Credit Union
- Sick Leave Benefits
This summary is intended to highlight some of the benefits offered by the M-NCPPC. It is not an all-inclusive agreement and is subject to change. For a more detailed description of benefits, please see the appropriate benefits brochure, service agreement or manual. For more information, contact The Health and Benefits Office at benefits@mncppc.org or 301-454-1694.
01
Do you have a High School Diploma or GED with 4 years of progressive customer service experience and cash handling experience?
- Yes
- No
02
What is your experience level with MS Office, e.g., Outlook, Word, PowerPoint, and Excel?
- No experience
- Some experience
- Proficient
- Expert
Required Question