Job Type
Full-time
Description
Mission: The Mission of St. PJ’s Children’s Home is to be a safe and loving refuge for children in crisis and to accompany them on their journey to healing and wholeness, breaking the cycle of abuse and neglect one child at a time.
Summary:
The Administrative Assistant provides support to the Program Director and Assistant Program Director by handling a variety of tasks in order to ensure programmatic needs are met. This person must possess strong organization and time management skills with the ability to simultaneously manage multiple tasks and meet deadlines. The Administrative Assistant promotes best practice and facilities the optimum delivery of quality trauma informed care to UAC.
Position Responsibilities:
- Purchasing and/or disbursing petty cash for programmatic expenditures with budget consideration and Program Director approval;
- Managing inventories of office supplies, medical supplies, clothing, household items, school supplies, cleaning supplies toiletries, linen, and other;
- Managing contacts with vendors, contractors, and suppliers;
- Reviewing monthly financials to ensure compliance with operations/contract budgetary requirements;
- Performing special projects as assigned by the Program Director;
- Attending administrative staff meetings, staff retreats, and other team building activities as scheduled.
- Demonstrating proficiency in knowledge of agency policy, TDFPS Minimum Standards and ORR Policy;
- Adhering to safety training and protocols on a daily basis, and taking precautionary measure to ensure the safety and well-being of self, others;
- Responsible for protecting the confidentiality of any information or material obtained in the service with the organization to include but not limited to client names and information, services rendered to clients, donors names and gifts, internal and external investigations or results of any investigations, and financial information;
- Attendance and successful completion of a 10- day New Employee Orientation is mandated for the position. The inability to meet this requirement will conclude employment with the Agency.
- Other duties as assigned by Program Director.
Competencies :
Adaptability
Communication
Critical Thinking
Customer Service
Integrity / Honesty
Requirements
Minimum Qualifications:
- Education
- High school diploma or equivalent.
- Experience
- Minimum of 3 years’ experience performing administrative duties and tasks, managing purchases and/or inventories, and using web-based databases;
- Minimum of 1 year experience working with children.
- License and Credentials
- Reliable transportation;
- Valid driver license;
- Valid vehicle insurance.
Minimum Knowledge and Skills:
- Computer literate with working knowledge of Microsoft Windows (Microsoft Word, Excel) and a variety of online database systems, managing files and records, designing forms and other office procedures and terminology.
- Strong analytical and organization skills and abilities.
• Must be detail oriented, organized, self-motivated, work well independently and on a team;
• Must have good written and verbal skills;
• Must have good critical thinking and problem solving skills;
• Bilingual English/Spanish required.
Travel Requirements:
Travel requirements for the position includes 10% local and 0% overnight.
Disclaimer:
This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job description or to require that other or different tasks be performed when circumstances change (e.g., emergencies, changes in personnel, workload, etc.) ** This is a Grant funded position and salary is dependent on funding availability. Position can be eliminated at any time because of lack of funding to support this position.**
St. PJ’s Children’s Home is an Equal Opportunity Employer. To view this and other employment opportunities please visit The Archdiocese of San Antonio website at www.stpjhome.org . You must apply through the website and complete the application and upload your resume. No phone calls please. If you are chosen for an interview, you will be contacted.
Salary Description
$18.36 per hour