ADMINISTRATIVE ASSISTANT – Zoning and Landscape Division – S017

Salary : $46,367.78 – $71,870.24 Annually

Location : Fort Lauderdale FL 33311, FL

Job Type: Full Time

Job Number: TM005-42

Department: Development Services 1

Division: 01RM Urban Design and Development

Opening Date: 08/08/2023

Closing Date: 8/15/2023 11:59 PM Eastern

POSITION SUMMARY

The Development Services Department’s Zoning and Landscaping Division

seeks an Administrative Assistant.

Join Our Team!

The Administrative Assistant supports our department by performing administrative services. They assist management with administrative tasks such as tracking and compiling information of interest, preparing various reports detailing administrative information, reads and answers correspondence, and sometimes handles confidential information.

The City of Fort Lauderdale employees possess a passion for public service demonstrated by a high degree of enthusiasm, self-reliance, and job proficiency. They effectively convey the vision and mission of the organization and provide excellent service and satisfaction to our internal and external customers.

Internal employees will be given preference.

The City offers a wide variety of benefits to employees. In addition to the competitive benefits package and salary, the City participates in the Florida Retirement System (FRS) which offers an investment option and a pension option, and requires a 3% contribution from employees. New hires are automatically enrolled in FRS.

Say “Hello” to the City of Fort Lauderdale and Say “Goodbye” to Your Student Loan!
That’s right! Under the U.S. Department of Education’s Public Service Loan Forgiveness (PSLF) program, the remaining balance on your student loan may be forgiven after you have made 120 qualifying monthly payments while working full-time at the City of Fort Lauderdale! Please visit for more information or to see if you qualify.

This job classification is included within the bargaining unit represented by Teamsters Local Union769 and therefore is subject to the terms and conditions of the Collective Bargaining Agreement between the City of Fort Lauderdale and Teamsters Local Union 769.

In accordance with Article 24 of the Collective Bargaining Agreement between the City of Fort Lauderdale and Teamsters Local Union 769, for posting purposes this open-competitive job posting shall be considered as a simultaneous internal and external posting (it is open to both internal City employees and external applicants). Additionally, this job classification is subject to the terms and conditions of the Collective Bargaining Agreement between the City of Fort Lauderdale and Teamsters Local Union 769.

NOTE: The duties of this position will include all of those duties set forth in the official job description.

ESSENTIAL JOB FUNCTIONS
Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation. The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. The omission of a function does not preclude management from assigning essential duties not listed herein if such duties relate to the position.

• Provides responsible and complex administrative and clerical duties in support of an assigned area of responsibility
• Processes and proofreads a wide variety of reports, letters, memoranda and statistical charts; types from rough draft or verbal instruction; may independently compose correspondence related to assigned responsibilities
• Maintains a calendar of activities, meetings and various events; coordinates activities with other City departments, the public and outside agencies
• Screens office and telephone callers; provides front counter assistance, including accepting applications providing information, or accepting payments; respond to and resolve complaints and requests for information on policies, procedures, systems and precedents relating to assigned responsibilities
• Attends a variety of meetings; prepares and compiles agenda packets; takes and prepares minutes; transcription; disseminates information, as appropriate
• Maintains detailed and accurate records; provides, creates and submits reports as required
• May prepare and maintain payroll for assigned division
• Maintains department filing, records and rosters; develops, implements and modifies filing systems
• Operates a variety of office equipment including copiers, facsimile machine and computer; inputs and retrieves data and text; organizes and maintains disk storage and filing
• Maintains inventory of supplies; obtains estimates for ordering purposes; orders supplies as needed; ensures compliance of policies and procedures
• Prepares a variety of documents for the purchase of supplies and equipment
• Performs related work as required

JOB REQUIREMENTS & WORK ENVIRONMENT
MINIMUM JOB REQUIREMENTS

1. Have successfully completed at least two (2) years of college coursework in business administration, public administration or a related field from an accredited college;
2. One (1) to three (3) years performing intermediate administrative work. Additional qualifying experience or completion of coursework at an accredited college or university in a job-related field, may substitute on a year-for-year basis for one year of the required experience or education.

SPECIAL REQUIREMENTS
Non-Essential Employees will not be required to work during a declared emergency but may be required to work in some capacity after the declared emergency. The employee’s Department Head will determine when the employee will be required to work.

PHYSICAL STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS
The position is generally sedentary. Employees sit most of the time, but may walk or stand for brief periods of time.
HOW TO APPLY/ VETERAN INFORMATION
Depending on the number of applications and the quality of their education and experience, the examination may consist of one or more of the following tests: Evaluation of Training and Experience, Oral Interview, Written Examination, or other assessment method. Applicants must attain a minimum score of 70 in each part of the examination in order to qualify. All successful applicants will be required to pass a medical examination, including drug screening, prior to appointment.

An eligible veteran who enters an open-competitive examination shall receive preference points added to the total passing score earned in the examination as provided for in the Florida Statutes. To obtain veteran’s preference, candidates MUST submit a copy of separation papers AND the City of Fort Lauderdale’s veteran’s preference claim form (

The City of Fort Lauderdale offers a comprehensive benefits package to all regular full-time employees including vacation, holiday, and sick leave as well as medical, dental, vision, life and short-term disability insurance.

Click for an overview of employment information including our benefits package.

01

This application supplement is an integral part of the application process and must be completed together with the formal application in order for you to be considered as an applicant. Unanswered questions, incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Please indicate that you have read and understand the above instructions by typing your name below.

02

What is the highest level of education you have successfully completed?

• High School or Equivalent
• 1 year of college, no degree
• 2 years of college or Associates Degree
• 3 years of college, no degree
• 4 or more years of college or Bachelors Degree
• Graduate Degree

03

Do you currently work for the City of Fort Lauderdale? If so, indicate status.

• Part-time City employee
• Full-time employee under Teamsters Contract
• Full-time employee under other contract or management
• Not a City Employee

04

How much experience do you have working in local government? (City, County, etc.)

• No experience
• Less than 1 year
• 1 – 2 years
• 3 – 5 years
• 6 or more years

05

How many years of administrative work experience do you possess?

• No experience
• Less than 1 year
• 1 – 2 years
• 3 – 5 years
• 6 or more years

06

How many years of paid, full-time work experience do you possess which primarily involve one or more of the following: The development of new or revised procedures, policies, methods, forms, etc.; organizational procedural studies; evaluations of operations effectiveness; assisting in the solution of administrative and management problems?

• No experience
• Less than 1 year
• 1 – 2 years
• 3 – 5 years
• 6 or more years

07

How much experience do you have providing administrative support to multiple people?

• No experience
• Less than 1 year
• 1 – 2 years
• 3 – 5 years
• 6 or more years

08

How many years experience do you have evaluating processes and workflows?

• No experience
• Less than 1 year
• 1 – 2 years
• 3 – 5 years
• 6 or more years

09

How many years experience do you have supporting or coordinating a divisional call center?

• No experience
• Less than 1
• 1 – 2 years
• 3 – 5 years
• 6 or more years

10

How many years do you have supporting or coordinating a board?

• No experience
• Less than 1 year
• 1 – 2 years
• 3 – 5 years
• 6 or more years

11

How many years experience do you possess as a Commission Agenda Coordinator?

• No experience
• Less than 1 year
• 1 – 2 years
• 3 – 5 years
• 6 or more years

12

How much customer service experience do you possess?

• No experience
• Less than 1 year
• 1 – 2years
• 3 – 5 years
• 6 or more years

13

How much budget related experience do you have? (reviewing expenses, maintaining records, making recommendations, P-Card user or coordination)?

• No experience
• Less than 1 year
• 1 – 2 years
• 3 – 5 years
• 6 or more years

14

How much technical support experience do you have coordinating multiple meetings, meeting rooms, and calendar invites?

• No experience
• Less than 1 year
• 1 – 2 years
• 3 – 5 years
• 6 or more years

15

How much experience do you have updating City Websites, Setting up Zoom or Microsoft Teams, and general IT coordination when needed?

• No experience
• Less than 1 year
• 1 – 2 years
• 3 – 5 years
• 6 or more years

16

Can you type at least 35 words per minute net?

• Yes
• No

17

Please indicate your skill level with Microsoft Word.

• Beginner (basic functions)
• Intermediate (formating sections, inserting page and section breaks, page numbers, etc.)
• Advanced (includes mail merges, tables, etc.)
• No Experience

18

Please indicate your skill level with Microsoft Excel.

• Beginner (basic functions)
• Intermediate (includes using formulas, making charts and graphs, etc.)
• Advanced (includes using VLOOKUP, pivot tables, etc.)
• No Experience

19

Please indicate your skill level with PowerPoint or other equivalent presentation software.

• Beginner (basic functions)
• Intermediate (includes creating custom templates, designing table layout,etc.)
• Advanced (includes inserting tables, charts, audio into a presentation, etc.)
• No Experience

20

What is it about this position that interests you as compared to your current position?

Required Question