Salary: $28,500.00 Annually
Location : Beaver, WV
Job Type: Full Time Regular
Job Number: 0616023-01
Department: Administrative Services
Opening Date: 06/16/2023
Closing Date: Continuous
Description
Company SummaryBecome an integral member of a dedicated team focused on improving the quality of life among citizens in southeastern and south-central West Virginia. New River Community and Technical College provides comprehensive, quality higher education, workforce training and community education programs and services. We aspire to make a difference in the communities in which we serve!
We are seeking an enthusiastic professional Administrative Associate-Allied Health who is passionate about cultivating the school’s mission and objectives through student instruction, guidance and review in order to ensure successful development of each student.
This position is a full- time position for the Raleigh County Campus and will report directly to the Department Manager. The position will work collaboratively with management, faculty and staff within the department and college to serve the best interests of the students.
Job Summary
The Administrative Associate supports the general administrative functions of a wide variety of academic or administrative units.
Nature of Work
The Administrative Associate is responsible for providing high-level administrative support for managers and professional staff in a unit or department, under limited supervision in performing job responsibilities. Job responsibilities support the achievement of the unit’s or departments goals and objectives and typically involve knowledge and protection of confidential and business limited information. Work is performed under general direction, working from established policies and objectives. This position exercises judgment in prioritizing, planning, and organizing own work within time, process, and results requirements; has some flexibility to modify workflow based on need and circumstances. Problems and decisions faced in this position address non-routine questions and situations often requiring investigation and/or research of precedents.
Distinguishing Characteristics
Performs other functions as required or assigned. Also complies with all Policies and Standards.
If you meet the criteria below, you may be right for our team, please apply at our official hiring website at https://www.schooljobs.com/careers/newriveredu/.
Examples of Duties
Summary of Responsibilities:
• Maintain effective day-to-day administration support for health programs personnel and students.
• Serve students, both on the phone and in person
• Screen visitors/calls and take messages
• Schedule appointments and maintain daily calendar for Program Directors and faculty
• Prepare and respond to written and electronic correspondence
• Prepare/copy/fax documents
• Maintain and file records/documents
• Establish and maintain student records for the programs assigned (student files, updates, transcripts, etc.)
• Assist in preparation of class schedules, room assignments, etc.
• Enter data in BANNER
• Work with business office in financial matters pertaining to the programs
• Assist with issues in Blackboard, and other IT issues
• Coordinate work-study students, as applicable
• Filing, copying, etc. as needed to support all faculty
• Assist with gathering new hire paperwork for the HR department
• Prepare and submit textbook orders
• Schedule staff /departmental meetings and take minutes
Order supplies; prepare and submit purchase requisitions
• Assist in accreditation processes as directed
• Update/maintain student handbooks, program policies and procedures
• Assist with commencement duties. Coordinate annual pinning ceremonies
• Organize, attend, and take minutes of each of the program Advisory Committee meetings
• Attend meetings as required by the College
• Assist with each program’s community activities
Other Duties as Assigned
Professional Development
• Compliance training is to be completed routinely and timely.
Participate in additional professional development opportunities through LinkedIn Learning and professional organization affiliations.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Skills/Abilities
• Excellent working knowledge of: MS Office Professional, PowerPoint, Outlook, Windows, Excel, Word, Access, email applications and the Internet, required.
• Excellent working knowledge of office procedures, required
• High level of computer skills
• Excellent keyboarding skills
• Strong verbal, nonverbal, and written communication skills
• Ability to communicate effectively
• Excellent organizational skills
• Excellent interpersonal skills
• Ability to maintain confidentiality
• Ability to work well with others
• Ability to work independently, and collaboratively, within a teamwork structure
• Ability to multi-task and be flexible
• Ability to manage records efficiently
• Self-motivated
Dependable
Minimum Qualifications
Education
Associate’s Degree in a Business or related field is required.
Experience
In addition to the knowledge/education, the following related work experience is typically required, for this position. An
equivalent combination of education and recent, related experience may be acceptable.
Work related experience 2years+ required.
License or Certification
Valid Driver’s License is required.
Supplemental Information
Expectations
Employees are expected to adhere to the Mission, Values and Vision of the College. Each employee’s position has attributes that contribute to the achievement of these goals.
Mission
New River Community and Technical College provides accessible, affordable, quality education and workforce programs to meet the needs of the region it serves.
Values
Shared values guide New River Community and Technical College in fulfilling its mission. These values influence thoughts, guide decisions, mold policies, and determine courses of action. Our employees are expected to support and enact these values in our daily work.
Community
Commit to the well-being of others.
Model behavior that promotes unity.
Demonstrate commitment to the College’s mission.
Promote a caring and supportive environment.
Support continuous personal and professional growth.
Integrity
Practice fairness and honesty.
Uphold ethical, professional, academic, and financial standards.
Ensure transparency.
Be accountable.
Justice
Respect the freedom and dignity of each individual.
Respect and promote diversity.
Promote positive attitudes toward each other.
Provide equal opportunity for success.
Prepare students and employees to work in a global and diverse environment.
Service
Provide service to each other and to the community.
Be a responsive member of the community.
Scholarship
Pursue truth, learning and quality scholarship.
Commit to increasing the knowledge of all individuals associated with the College.
Foster lifelong learning.
Maintain high standards in our constant pursuit of excellence.
Vision
New River Community and Technical College improves students’ lives and enriches communities.
Job Type: Full-time
Salary: From $28,500.00 per year
Benefits:
- Dental insurance
- Flexible schedule
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- Day shift
- Monday to Friday
Ability to commute/relocate:
- Beaver, WV 25813: Reliably commute or planning to relocate before starting work (Required)
Work Location: In person
This position offers a full benefit package including health, dental, vision, flexible spending accounts, short and long term disability and a retirement program. Please visit our website () to view additional information outlining the benefit programs offered through PEIA and Mountaineer Flexible Benefits, as well as our other vendors.
This position will be eligible to enjoy 15 days of vacation leave, 18 days of sick leave, and at least 12 paid holidays per year.