Administrative Associate II – Youth Council

Salary: $26.09 – $30.25 Hourly

Location : Rochester Hills, MI

Job Type: Full-Time Regular

Job Number: 00246

Department: Office of the City Clerk

Opening Date: 08/10/2023

Closing Date: 8/24/2023 5:00 PM Eastern

General Description
This position provides operational and administrative support to the City Clerk’s Office with focus on the Rochester Hills Youth Council; and provides responsive, courteous, and efficient customer service in support of departmental operations.
Essential Functions
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. To perform this job successfully, an individual must be able to perform each duty satisfactorily.

1. Provides guidance and assistance to Youth Council members in preparation of meetings and at meetings; attends Youth Council meetings and special events.
2. Facilitates Youth Council engagement in community events and participation in charitable functions.
3. Develops creative and innovative ideas to enhance the Youth Council experience for the participants.
4. Coordinates Youth Council Representatives’ attendance at City Council meetings.
5. Oversees annual Youth Council projects related to the City’s goals and objectives.
6. Coordinates and participates in annual interviews for Youth Council candidates to select members for the upcoming year.
7. Prepares agenda packets, ensures packet is complete, assembles documents and information, reviews submissions, publishes and distributes public notices.
8. Processes and submits passport applications.
9. Provides notary service as outlined under the Michigan Notary Public Act.
10. Assists with elections processes as needed.
11. Provides customer service to internal and external customers; greets, receives and screens visitors and customers; addresses and resolves customer questions as able and refers complex inquiries, requests, or complaints to appropriate staff.
12. Picks up, sorts, copies, and distributes a variety of correspondence, deliveries, and mail; opens, logs, and routes office mail; sorts and prepares outgoing mail and documents for pickup.
13. Other duties as assigned.

Required Minimum Qualifications/Desirable Qualifications
MINIMUM REQUIRED QUALIFICATIONS

• Associates degree in a related field.
• Two (2) years experience teaching or leading youth groups in a school, community, or service related capacity.
• An acceptable equivalent combination of education and work experience.

OTHER REQUIREMENTS

• Administrative support experience in an office setting.
• Intermediate proficiency with office computers and related applications.
• Ability to obtain passport certification within three (3) months of hire date.
• Ability to obtain notary within six (6) months of hire date.

PREFERRED QUALIFICATIONS

• Associates degree.

Supplemental Information
PHYSICAL AND WORK ENVIRONMENT

The physical and work environment characteristics described in this description are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions or as otherwise required by law. Requests for reasonable accommodation should be submitted to the Human Resources Department.

• The work requires some physical exertion such as long periods of standing; recurring stooping, climbing or walking; recurring lifting of moderately heavy items weighing less than 25 pounds and may require occasional lifting of objects weighing in excess of 25 pounds. The work may require specific, but common physical characteristics and abilities such as mobility and dexterity.
• Work has standard vision requirements.
• Vocal communication is required for expressing or exchanging ideas by means of the spoken word.
• Hearing is required to perceive information at normal spoken word levels.
• Work requires preparing and analyzing written or computer data and observing general surroundings and activities.
• Work has no exposure to environmental conditions.
• Work is generally in a moderately noisy office setting (e.g. business office, light traffic).

Examination Information:

Performance Test: To evaluate skill with Excel and Word (70% passing).

Oral Evaluation of Qualifications: To evaluate technical knowledge, decision-making/problem solving skills, employment history, communication skills, and other factors related to successful performance in this position.

Note: The above examination information may be modified for this or future postings.

APPLICATION PROCESS

Please complete an on-line application, located on the City’s website at by 5:00 p.m., Thursday, August 24, 2023. First consideration will be given to applicants who apply by Thursday, August 16, 2023.

Note Regarding Starting Wage: Each position at the City of Rochester Hills has an assigned Pay Grade consisting of 6 steps. New employees generally start at Step 1 to allow for growth and wage progression, aligned with the City’s annual review process. The City will evaluate the applicant’s skills and experience to determine whether a higher Step placement is appropriate.

We value diversity, equity and inclusion as a foundation for innovation and seek candidates who represent a variety of backgrounds and perspectives.

Benefits
Employee Assistance Program (EAP)

Programs Offered
AFLAC offered- Employee-paid through payroll deduction
Deferred Compensation Plan – Employee contribution through payroll deduction
Wellness Program
Paid Time Off

01

Do you have an Associates degree in a related field and two (2) years experience teaching or leading youth groups in a school, community, or service related capacity ORan acceptable equivalent combination of education and work experience?

• Yes
• No

02

Do you have administrative support experience in an office setting?

• Yes
• No

03

Do you have intermediate proficiency with office computers and related applications?

• Yes
• No

04

Do you have the ability to obtain passport certification within three (3) months of hire date and notary certification within six (6) months of hire date?

• Yes
• No

Required Question