Salary: $15.00 Hourly
Location : Northlake
Job Type: Part-Time
Job Number: 202300020
Department: Administration
Opening Date: 09/18/2023
Closing Date: 10/31/2023 11:59 PM Central
Description
Incumbents will assist the Town Manager and other professional staff under the direct supervision of the Director of Administrative Services with special projects and provide administrative support to the daily operations of an assigned service area. This is accomplished by assisting in monitoring, reporting, researching, and evaluating projects and programs; assisting in the update and maintenance of program information files; performing unique responsibilities; and providing highly responsible technical administrative support to an assigned department. Other responsibilities include providing accurate information to other city departments and the general public.
Examples of Duties
The statements below are intended to describe the general nature and level of work being performed by individual(s) assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified in this position. The position description is subject to change by the TOWN as the needs of the TOWN and requirements of the position change.
- Assist professional staff with special projects and administrative duties by completing a variety of functions related to an assigned area of responsibility.
- Provide support as needed for completion of special projects in support of assigned department.
- Collect, compile, analyze and research information from various sources on a variety of topics related to assigned programs.
- Monitor, report, research and evaluate projects and programs including expenditures as specified by the adopted annual budget.
- Prepare reports which present and interpret data and identify alternatives including periodic and special financial and budgetary reports.
- Provide general customer service to employees and the public by greeting customers, answering the telephone, responding to questions and assisting the general public.
- Greet and announce visitors as necessary.
- Provide information on departmental and Town policies and procedures.
- Transfer and direct inquiries to the appropriate individual or department.
- Attend Town Council or other meetings of appointed boards as may be necessary or directed by the Town Administrator.
- Use personal judgment and initiative to develop effective and constructive solutions to challenges and obstacles.
Typical Qualifications
QUALIFICATION REQUIREMENTS: To perform this position successfully, an individual(s) must be able to perform each essential duty and responsibility satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Knowledge:
- Must have basic knowledge of professional managerial principles, concepts, theories and other techniques of management
- Has appropriate knowledge for professional assistance to Town management and staff on assigned programs and activities
- Has basic knowledge of municipal governance system and relation to State and federal governance
Skills:
- Intermediate written and oral communication skills, including good interpersonal skills
- Proficiency in use of personal computers, with experience using MS Office applications
- Interacts professionally with the public and public officials
- Intermediate mathematical skills dealing with practical application of fractions, percentages, ratios, proportions and measurement
Abilities:
- Ability to understand, interpret and apply principles, laws, ordinances, policies and procedures involved in specific vocational, administrative, or technical nature
- Ability to analyze data and make sound conclusions
- Ability to interpret and apply policies and procedures
- Ability to convey facts and recommendations relating to assigned projects and activities in a concise way through verbal and written communication
Supplemental Information
CONTACT WITH OTHERS: To perform this position successfully, an individual(s) may be required to have contact/communications with individuals internally and externally on a regular basis.
Town EmployeesDaily. Verbal exchange over telephone and in person. Written exchange through correspondence such as e-mail, letters, and memorandum.Town ConsultantsWeekly. Verbal exchange over telephone and in person. Written exchange through correspondence such as e-mail, letters, and memorandum.Appointed OfficialsWeekly. Verbal exchange over telephone and in person. Written exchange through correspondence such as e-mail, letters, and memorandum.General
Public/CitizensDaily. Verbal exchange over telephone and in person. Written exchange through correspondence such as e-mail, letters, and memorandum.Community OrganizationsOccasional. Verbal exchange over telephone and in person. Written exchange through correspondence such as e-mail, letters, and memorandum.Elected OfficialsWeekly. Verbal exchange over telephone and in person. Written exchange through correspondence such as e-mail, letters, and memorandum.Vendors/Contractors /Regulatory AgenciesOccasional. Verbal exchange over telephone and in person. Written exchange through correspondence such as e-mail, letters, and memorandum.
This position is not eligible for benefits.