Join Our Team!
Accepting applications for Administrative Professional 1
Who Are We?
The Department of Developmental Disabilities (DODD) is a trauma informed care agency focused on implementing our core values and providing support to people with developmental disabilities. We oversee a statewide system of supportive services that focus on ensuring the health and safety, supporting access to community participation, and increasing opportunities for meaningful employment. To learn more about DODD click here .
What will you do?
50% Provides general secretarial assistance by performing routine administrative tasks: transmits verbal & written directions & decisions (e.g., receives, maintains & disseminates information concerning Major Unusual Incidents [MUI] program). Maintains MUI database information, as received from County Boards of Developmental Disabilities (CB/DD) and Developmental Centers (e.g., receives information, verifies & updates information, ensures data entry accuracy & eliminates duplicate entries). Collects necessary data (e.g., who, what, where, why & type of abuse/neglect incident, etc.; case resolution; program changes). Prepares & generates complex, technical documents (e.g., MUI, COSE database, court decrees database, etc.). Data enters MUI Committee results for abuse/neglect & non-abuse/neglect cases. Assists in tracking cases, preparing reports & Director Alerts. Refers sensitive inquiries from Governor’s Office, Legislators &/or other governmental agencies to Deputy Director or designee. Receives, disseminates/ forwards to appropriate staff (in addition to providing technical assistance as appropriate) complaints & concerns from consumers & general public. Makes recommendations on office operating issues, policies & procedures. Assists supervisor in developing in-services, training sessions, conferences, inter-agency planning meetings, etc. Creates inter-office forms & presentation materials (e.g., overhead projection slides & briefing documents), fliers, & meetings minutes. Participates on various subcommittees as assigned. Triages all incidents for referral to Abuse Registry, Director’s Alerts, trends, and immediate actions for health & safety. Answers Hotline, makes referrals, makes all notifications and completes logs.
20% Produces typed copy, to include formatting, from standard &/or confidential written, oral or transcribed instructions & proofreads work using computer system to retrieve/edit/file similar types of correspondence (e.g., letters, memos, forms, tables, lists, confidential & technical correspondence; requests for proposal & general development correspondence; new & modified office correspondence). Data enters MUI information into word documents, spreadsheets &/or databases & researches & formulates information to produce required reports (e.g., word documents, graphs, charts, etc.).
15% Manages business functions of MUI Office (e.g., prepares travel expense reports; sets up meetings & agendas [i.e. notifies involved parties of meetings &/or appointments, maintains appointment book, makes travel arrangements &/or reservations; confirms reservations]; prepares record retention & disposal schedules & arranges record transfers; handles requests for voice mail, mail, cards & other miscellaneous requests).
15% Performs other clerical duties (e.g., acts as receptionist, answers & screens calls for staff, greets visitors & ensures staff receive messages & appropriate telephone calls & visitors; routes information requests to appropriate staff representative, assists public with general information inquiries [e.g., department process, referrals to other offices, etc.]; receives, logs, sorts & distributes mail; prints office labels; copies, collates & files reports, letters, etc.; stamps & mails letters & other correspondence; sends, receives & organizes faxes for Office. Inventories supplies & ensures orders are filled in accordance with department policy). Maintains MUI filing systems. Maintains & processes time records. Maintains records of completed work &/or miscellaneous logs. Performs other related duties as assigned.
What’s in it for you:
At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees. For a list of all the State of Ohio Benefits, visit our Total Rewards website ! Our benefits package includes:
Medical Coverage
- Quality, affordable, and competitive medical benefits are offered through the available Ohio Med plans.
Dental, Vision and Basic Life Insurance
- Dental, vision, and basic life insurance premiums are free after completed eligibility period . Length of eligibility period is dependent on union representation.
Time Away From Work and Work/Life Balance
- Paid time off, including vacation, personal, and sick leave
- 11 paid holidays per year
- Childbirth/Adoption leave
Employee Development Funds
- The State of Ohio offers a variety of educational and professional development funding that varies based on whether you are a union-exempt employee or a union-represented employee.
Ohio Public Employees Retirement System
- OPERS is the retirement system for State of Ohio employees. The employee contributes 10% of their salary towards their retirement. The employer contributes an amount equal to 14% of the employee’s salary. Visit the OPERS website for more information.
Deferred Compensation
- The Ohio Deferred Compensation program is a 457(b) voluntary retirement savings plan. Visit the Ohio Deferred Compensation website for more information.
Ohio is a Disability Inclusion State and strives to be a Model Employer of Individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.
Ohio is a Disability Inclusion State and strives to be a Model Employer of Individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws. To request a reasonable accommodation due to disability, please contact ADA Coordinator Tamara Hairston at 614-466-2508 or by email at EEO-DiversityAffairs@dodd.ohio.gov .
Qualifications
Minimum Qualifications
1 yr. trg. or 1 yr. exp. in secretarial science or business office applications. For positions requiring technical terminology, applicants must also have 6 mos. trg. or 6 mos. exp. in relevant technical terminology.
-Or equivalent of Minimum Class Qualifications For Employment noted above
Job Skills: Administrative Support/Services
Technical Skills: Administrative Support/Services
Professional Skills: Attention to Detail, Priority Setting, Time Management, Written Communication, Confidentiality