Administrative Recorder/Transcriptionist (Electronic Court Recorder/Transcriptionist)-Williston

Salary : $47,064.00 Annually

Location : Williston, ND

Job Type: Full-Time/Regular

Job Number: 2023-U4-WIL-26-ECRT

Department: Unit 4 – Administration

Opening Date: 05/31/2023

Closing Date: Continuous

General Summary or Purpose

The current Williston postings for a Staff Attorney-District Court, Law Clerk, District Court Paralegal and Electronic Court Recorder/Transcriptionist are to broaden the applicant pool for one successful candidate to be hired to work within the Northwest Judicial District Court Judge Chambers.

Candidates selected for an interview will be required to take typing and grammar tests.

The North Dakota Court System offers employment opportunities that provide a rewarding career in public service working together to deliver justice. The Court System offers an excellent benefits package including employer-paid family health insurance premiums, retirement contributions and generous vacation and sick leave accruals.
If you have strong technology and grammar skills and would enjoy making a verbatim record of trials and proceedings using audio recording equipment and transcribing the audio recording, this opportunity may be right for you.

The Ideal Candidate:

Finds it rewarding to be highly dependable and punctual.
Obsesses with detail ensuring accuracy of work.
Enjoys proofreading and perfection in grammar and punctuation.
Shows assertiveness to ensure an accurate record.
Gives excellent customer service.
Enjoys supporting others.

The Ideal Candidate Minimum Qualifications:

High school diploma;
Two years of secretarial experience in a court, law office or related job experience; and
AAERT (American Association of Electronic Reporters and Transcribers) CER (certified electronic court reporter) and CET (certified electronic transcriber) certifications or ability to obtain within two years of job entry. A comparable certification by another state court or federal court may be substituted for the AAERT certification.

The North Dakota Court System Transcript Practice & Quality Assurance Program (TQAP), along with the CET written multiple choice test, may be substituted for the practical portion of the AAERT CET certification with successful completion within one year of job entry.

Major Responsibilities & Essential Functions

Title of Immediate Supervisor: Varies
Accountable For (Job Titles): None
FLSA Status: Non-Exempt

The Electronic Court Recorder/Transcriptionist is responsible for making a verbatim record of district and juvenile court trials, proceedings, and other matters using audio recording equipment, writing court logs, noting appearances and essential events during these proceedings, and providing transcripts, as required. Positions assigned to this classification provide administrative and secretarial support to a referee or district judge and court staff, assist in calendar control and scheduling, and may serve as a liaison between the referee or district judge and others in matters handled by the referee or judge.

Positions assigned to this classification follow routines and processes established by others but still require specialized experience to perform the requirements of the job. Additionally, this position differs from Administrative Assistant II in that the former provides administrative support services and assistance directly to a referee or district judge and responsibilities relating to court recording are more diverse whereas Administrative Assistant II’s responsibilities are to provide general administrative and secretarial support to other staff within the court system. Additionally, this position is personally responsible for the production of all required and requested transcripts unless they are prepared by a third party.

Note: Any one position in this classification may not perform all the duties and responsibilities listed below.

Accurately records, transcribes, and certifies the record of court and jury trial proceedings, unless it is prepared by a third party, by computer-aided equipment per state and appellate requirements. Responsibility also requires taking court notes during hearings to identify appearances and to note significant events during the hearing and to locate and present prior testimony. Travel to other counties within and outside of the district for court proceedings assigned to the district judge or referee is also required.
Performs clerking duties in courtroom, administers oath, marks documents, maintains logs and other forms, and transfers storage devices, files, and records to the clerk of district court for reference.
Prepares and distributes official transcripts and related documents.
Coordinates meetings and maintains the calendar for the judge and his or her court schedule. Schedules trials and other court proceedings, unless done by a calendar clerk and in cooperation with the clerk of court, and informs parties of the same.
Provides secretarial and clerical support to the district judge or referee by preparing, transcribing, and proofing all correspondence, findings, orders, jury instructions, memorandum, or other materials.
Performs a variety of clerical and administrative tasks that may include: scheduling rotation of court reporter pool, answering phones, maintaining and purchasing office supplies, maintaining law library, arranging appointments and travel reservations, scheduling and notifying parties of meetings and proceedings, performing related scheduling functions, and preparing expense vouchers.
Serves as primary contact for case-related information as requested. Greets visitors, screens telephone calls and correspondence, provides information, explains policies and procedures, or refers, as appropriate. Acts as a liaison between the district judge or referee and personnel from other agencies, the general public, and attorneys.
Performs other duties of comparable level or type.

Minimum Qualifications & Certification or Licensing Requirements

Requires a high school diploma and two years of secretarial experience in a court, law office or related job experience.

Requires AAERT (American Association of Electronic Reporters and Transcribers) CER (certified electronic court reporter) and CET (certified electronic transcriber) certifications or ability to obtain within two years of job entry. A comparable certification by another state court or federal court may be substituted for the AAERT certification.

Knowledge, Skill, & Physical Requirements

Knowledge Requirements:

Considerable knowledge of secretarial practices and procedures.
Considerable knowledge of legal terminology, business English, punctuation, and grammar.
Considerable knowledge of office systems, procedures, and equipment.
Considerable knowledge of electronic recording equipment.
Considerable knowledge of word processing, database, and internet software.
Considerable knowledge of court rules, procedures, and functions.
Basic knowledge of law and legal principles.

Skill Requirements:

Ability to proficiently use related software programs.
Recordkeeping skills.
Skilled in the use of word processing and internet browsing applications.
Skilled in accurate transcription from audio recordings.
Basic legal research skills.
Written communication skills.
Proofreading and editorial skills.
Interpersonal skills to deal effectively with all levels of personnel and the public.

Physical Requirements:

The essential functions of the job typically require: sitting, standing, walking, talking, hearing, seeing, feeling, reaching, and fingering requirements or other reasonable methods that accommodate an individual in completing the essential functions of the job.
Employee may be subject to some limited travel in the performance of the job.
Physical requirements can typically be characterized as Light: Work involves exerting up to 20 lbs. of force occasionally, and/or up to 10 lbs. frequently, and/or a negligible amount of force constantly to move objects.

The North Dakota Court System offers an excellent benefits package including employer paid family health insurance premiums, retirement contributions and generous vacation and sick leave accruals, visit:

I understand that the starting salary is $3,922.00 and that my application will not be considered if the starting salary is not acceptable.

Have you applied for a position with the ND Court System before?

Did you graduate from high school or receive a GED Certificate?

Do you have a college degree (associate degree or higher)?

This position requires the AAERT (American Association of Electronic Reporters and Transcribers) CER (certified electronic court reporter) and CET (certified electronic transcriber) certifications or ability to obtain within two years of job entry. A comparable certification by another state court or federal court may be substituted for the AAERT certification.The North Dakota Court System Transcript Practice & Quality Assurance Program (TQAP), along with the CET written multiple choice test, may be substituted for the practical portion of the AAERT CET certification with successful completion within one year of job entry. Do you have any of the following?

CER and CET (certified electronic court reporter and certified electronic transcriber)
CER (certified electronic court reporter)
CET (certified electronic transcriber)
A comparable certification by another state court or federal court
None

If this question does not apply, state N/A. Please list the certification name and the state or federal court you received a comparable certification from.

How many years have you worked as a secretary or administrative assistant where the essential duties included word processing; proofing; taking notes; filing, preparing and maintaining various forms, records and documents; operating office equipment; scheduling; data entry; receiving, answering and routing telephone calls; and assisting the public?

0 to less than 1 year
1 year to less than 2 years
2 years to less than 6 years
6 years or more

If this question does not apply, state N/A. Please describe in detail your duties from the above question.

How many years of court or legal experience do you have? Court or legal experience includes working with legal terminology or court rules, procedures and functions in any type of setting.

None
Less than 1 year
1 year to less than 3 years
3 years to less than 6 years
6 years or more

If this question does not apply, state N/A. Please describe in detail your court or legal work experience.

Do you have experience transcribing audio recordings using automated transcription equipment?

If this question does not apply, state N/A. Please describe in detail your transcription experience.

Do you have experience operating audio recording equipment, monitoring the live recording for clarity and quality and taking notes to identify speakers and significant events?

If this question does not apply, state N/A. Please describe in detail your electronic recording experience.

Which computer programs are you proficient in?

Microsoft Word
Microsoft Outlook
Microsoft Excel
None

Are you a current employee of the North Dakota Court System?

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