Administrative Secretary – Fire Administration

Salary: $17.75 – $19.44 Hourly

Location : Mesquite, TX

Job Type: Full-time

Job Number: 1302269

Department: Fire Administration

Opening Date: 08/01/2023

Closing Date: 8/31/2023 4:00 PM Central

GENERAL SUMMARY
Salary: $17.75/hr. – $19.44/hr. midpoint (Depending on qualifications)

To provide a wide variety of highly responsible and complex clerical and secretarial duties; to provide professional, effective and efficient public service assistance to the general public, elected officials, and City personnel; and to provide highly responsible secretarial support to division heads and other upper-level administrative staff.

SUPERVISION
Supervision provided by Assistant Fire Chief of Special Services.
ESSENTIAL DUTIES AND RESPONSIBILITIES

1. All behaviors comply with the Code of Conduct and Rules of Behavior outlined in Chapter 8 of the General Government Policies and Procedures Manual.
2. Provide clerical and secretarial support to assist designated upper level administrative and other support staff in the completion of their duties and responsibilities.
3. Compose, prepare and review a variety of memorandums, correspondence, reports, public notices and documents as assigned; complete various forms; prepare and distribute reports for review and use; prepare and maintain a variety of forms used by an assigned department or division; photocopy reports and other documents as necessary.
4. Answer questions and provide information to the public; receive and respond to citizen and client complaints and questions and/or refer to appropriate department staff member for resolution.
5. Prepare and maintain a variety of files and filing systems; prepare, maintain and update various records; verify information as requested.
6. Prepare materials and correspondence for distribution within the City and to other related external businesses and governmental agencies; photocopy, mail or fax materials as necessary.
7. Screen and direct calls and visitors as appropriate; schedule travel arrangements, reservations, daily operations or meetings as assigned.
8. May prepare payment vouchers for contractor/vendor reimbursement; prepare contracts requesting services and supplies; track and monitor procurement actions.
9. Order and maintain office supplies and associated materials.
10. Enter data into the computer system.
11. Serve as the Department Administrator for the Purchasing Card Program, serve as the back-up Department Payroll Administrator, and Co-Department Cash Handler.
12. Work directly with the Prevention Division and assist with permit applications/payments, false alarm payments, and serve as main contact with Alarm Representatives.
13. Set up Purchase Orders, enter invoices, and utilize the Munis System.

MINIMUM JOB REQUIREMENTS
EDUCATION

• High School Diploma or GED.

EXPERIENCE

• Two years of progressively responsible secretarial and clerical experience.
• Ability to type 45 wpm.

LICENSES AND CERTIFICATES

• Must have a valid driver’s license.

WORK SCHEDULE

• Monday – Friday; 8:00 a.m. – 5:00 p.m.
• Ability to attend occasional Fire Department special events.

ADDITIONAL TESTING (only if interviewed)

• Outlook, Excel, Word, and Customer Service

PHYSICAL REQUIREMENTS / WORK ENVIRONMENT
This position does not require a physical for employment.

Applicants with disabilities meeting the job requirements and capable of performing the essential functions of the job, either on their own or with reasonable accommodations, are encouraged to apply.

Full Time Employees:

The City of Mesquite offers the Zero Premium, Employee Only Benefits under the following plans: High Deductible Medical Plan, HMO Dental Plan, Vision Plan, and Life Insurance.
The City is self-insured and offers a choice of four medical plans: HSA, High Deductible, HMO, PPO, and EPO Medical Plans through Blue Cross Blue Shield of Texas. Employee medical coverage goes into effect the first day of the month following 30 days of employment. Coverage is available to all full-time employees at group rates. Employees enrolled in the City’s self-insured medical plan also have access to the Mesquite Employee Health Center (MEHC) clinic and pharmacy.

The City offers three dental plan options: a managed plan (DHMO), an indemnity plan (DPPO), an enhanced indemnity plan (DPPO Enhanced). Coverage is available to all full-time employees at group rates.

The City offers free Vision Insurance to all employees. Dependents can be added for an additional fee.

Basic Group Life Insurance protection is provided to eligible full-time employees in the amount of two times the annual salary as recorded at the beginning of each year. The following voluntary benefits are available to full-time employees: Supplemental Life, AD&D Insurance, Cancer Insurance and Long-Term Disability

Texas Municipal Retirement System (TMRS): All employees appointed to positions designated to work 1,000 hours or more per year must participate in the TMRS. TMRS is a qualified tax-deferred retirement plan under Section 401 of the IRS. Seven (7) percent of gross earnings are deducted each payroll as a pre-tax deduction and deposited into the member account. When an employee becomes vested and retires, the City provides 2-to-1 matching contributions.

Other benefits include Social Security, Tax Saver Program (Section 125 Flexible Spending Account), Deferred Compensation Plans, Direct Deposit, Paid Holidays, Paid Vacation, Sick Leave and Personal Leave.
For more information about the City of Mesquite’s employee benefits, please visit:

01

Select the option that best represents the highest level of education you have achieved.

• Less than High School completion
• High School or GED equivalency
• Technical or Community College attendance
• Technical School completion
• Associate’s Degree
• Bachelor’s Degree
• Master’s Degree
• Ph.D.
• Juris Doctorate

02

Indicate the number of years of progressive responsible secretarial and clerical experience.Please Note: Years of experience must be reflected in the work experience section of the application.

• No Experience
• Less than 1 year
• 1 year to less than 2 years
• 2 years to less than 3 years
• 3 years to less than 4 years
• 4 years to less than 5 years
• More than 5 years

03

Do you have a valid driver’s license?

• Yes
• No

04

Please read carefully: If you currently work for the City of Mesquite have you been working in your current position for at least 3 months? Please indicate the option that best represents your current status.

• No, I do NOT work for the City of Mesquite.
• Yes, I work for the City of Mesquite as a seasonal employee.
• Yes, I work for the City of Mesquite as a fulltime/parttime employee for 3 or more months.
• Yes, I work for the City of Mesquite as a fulltime/parttime employee, but I have NOT been in my current position for 3 months.

Required Question