Salary: $18.23 – $27.35 Hourly
Location : New Port Richey, FL
Job Type: Full Time
Job Number: 2223-452
Department: Building Construction Services
Division: Central Permitting
Opening Date: 06/16/2023
Closing Date: 6/22/2023 11:59 PM Eastern
Salary Range: Hourly Range: $18.23 – $27.35
Pay Grade: N31 (Non-exempt position)
Salary Disclosure: Pay rates are based on education, skill, experience level and internal equity.New Hires are generally brought in from minimum to midpoint of pay range.
General Description
Pasco County Building Construction Services is currently seeking an Administrative Secretary II. This role involves responsible and advanced clerical work, which includes administrative responsibility in a major department.
Essential Job Functions
Acts as a personal assistant and/or aide to a head of a large complex operating department and supports department staff. Participates in the work of department head such as interviewing office visitors and issuing information regarding the services or the operation of the unit. Keeps calendar and schedules appointments for management staff as needed. Takes minutes of conferences, meetings, and official functions as required. Prepares forms and reports independently and composes letters for management staff’s signature. Sets up and maintains files and assembles information as required. Creates reports, Power Point presentations, and collates data utilizing a personal computer. Receives and screens callers. Refers callers to other employees, officials, or departments.
Assists and offers supervision, direction, evaluation and training to office staff as needed. Assigns work to customer service employees and assists in evaluating work performance. Resolves more difficult questions referred by customers and staff. Provides specific information about County procedures, regulations, fees, ordinances, permits, billing and services, and receives and processes requests for information and services.
Assists in the formulation of the budget. Processes budget-related information for the department as needed. Maintains and/or orders supplies and equipment for the department by placing and expediting orders and verifying receipt of supplies. Controls all expenditures within limit of defined budget. Provides accounting functions necessary for the operation of the department, including time sheets, leave forms and payroll. Responsible for preparing travel requests. Upon Emergency Operations Center activation, employee must be prepared to work additional hours and job duties. Ability to lift approximately 20 pounds. Performs related work as required.
Knowledge, Skills and Abilities
- Knowledge of business English, spelling, and punctuation.
- Knowledge of office practices and procedures.
- Knowledge of the overall functions and operations of the unit to which assigned.
- Ability to prepare documents and compose letters and memoranda.
- Ability to make decisions in accordance with departmental rules, regulations, and policy.
- Ability to establish and maintain effective working relationships with employees and the public.
- Ability to relieve the schedule of the director.
- Ability to operate a personal computer and utilize the related software programs.
- Ability to read for comprehension.
- Knowledge of Microsoft Office or similar software.
Minimum Requirements
PHYSICAL SKILLS: Ability to communicate effectively using verbal, written and visual communication. Ability to sit for long periods. Ability to lift approximately 20 pounds.
EDUCATION, TRAINING AND EXPERIENCE: Graduation from an accredited college or university with an Associate degree and two (2) years’ experience in responsible secretarial work, OR high school diploma or possession of an acceptable equivalency diploma and four (4) years’ of experience. One (1) year of experience required using Power Point. One (1) year of experience required using mathematical computation skills, with bookkeeping or accounting experience preferred.
LICENSES, CERTIFICATIONS OR REGISTRATIONS: Must possess a valid Florida driver’s license.
ADA STATEMENT: A qualified employee or applicant with a disability may be afforded a reasonable accommodation to perform the essential job functions of a position in compliance with the Americans with Disabilities Act.
DRUG-FREE WORKPLACE: Pasco County BOCC is a drug-free workplace in accordance with Federal and Florida law.
EMERGENCY RESPONSE/RECOVERY ACTIVITIES: All employees will be required to work before, during, or after an emergency. During an emergency, employees may temporarily be assigned to work and perform duties outside the normal scope of their position, location and work schedule to fit the needs of the County and its citizens.
VETERANS’ PREFERENCE: Under Section 295.07, F.S., Chapter SSA-7, Pasco County BCC provides to Veterans, that preference in appointment will be given to preference-eligible applicants.
PASCO COUNTY WAS VOTED ONE OF THE NATION’S TOP WORK PLACES FOR 2021
Benefits include:
- Florida Retirement System (FRS) retirement plan
- PTO (Paid Time Off)
- Paid holidays
- Group insurance
- Tuition reimbursement
- Deferred compensation
- Medical leave pool
- Annual medical leave buy-back
- Mid-management/Professional grade, and management personnel may receive 40 hours of admin leave per calendar year.
Effective July 1, 2011, FRS members must contribute 3% of their salary as retirement contributions, on a pre-tax basis (the salary is reduced by the amount of the employee contribution before determining the federal income tax deduction). The employer will automatically deduct the employee contributions.
01
I am aware that the following supplemental questions will determine my eligibility for this position.
- Acknowledge
- Decline
02
Are you a current Pasco County BOCC employee?
- Yes
- No
03
Which best describes your highest level of COMPLETED education?
- GED
- High School
- Associate degree
- Bachelor’s Degree
- Master’s Degree
- Doctorate
- None of the above
04
Which best describes the years of experience you have in a responsible secretarial role?
- Ten or more years of experience
- Nine years but less than ten
- Eight years but less than nine
- Seven years but less than eight
- Six years but less than seven
- Five years but less than six
- Four years but less than five
- Three years but less than four
- Two years but less than three
- One year but less than two
- Less than one year of experience
05
Which best describes your experience using PowerPoint?
- Ten or more years of experience
- Nine years but less than ten
- Eight years but less than nine
- Seven years but less than eight
- Six years but less than seven
- Five years but less than six
- Four years but less than five
- Three years but less than four
- Two years but less than three
- One year but less than two
- Less than one year of experience
06
Which best describes the years of experience you have in using mathematical computation skills, bookkeeping or accounting?
- No experience
- Less than one year of experience
- One year but less than two
- Two years but less than three
- Three years but less than four
- Four years but less than five
- Five years but less than six
- Six years but less than seven
- Seven years but less than eight
- Eight years but less than nine
- Nine years but less than ten
- Ten or more years of experience
07
Do you possess a valid Florida driver’s license or have the ability to obtain the license within 30 days from date of hire?
- Yes
- No
08
Are you a veteran who served as a member of the armed forces of the United States during a period of war, defined in Title 38, U.S.C., and who was separated from such service under honorable conditions, or the surviving spouse of any such veteran?(Supporting documentation needed at time of application or next business day)
- Yes
- No
09
I hereby acknowledge that Pasco County BOCC is a drug-free workplace in accordance with Federal and Florida law, and consent to pre-employment drug/alcohol testing, and agree to abide by the program and policy if employed by Pasco County BOCC.
- Acknowledged
- Declined
10
Are you legally allowed to work in the United States?
- Yes
- No
11
Have you recently retired from the Florida Retirement System (FRS) Pension Plan or Investment Plan within the last 12 months?
- Yes
- No
12
Please specifically explain how your prior work experience and education match the qualifications for this position. (1000 characters or less)
13
How did you hear about this position?
- Friend/Family Referral
- Indeed
- Job Fair
- Magazine publication
- Pasco County
- Pasco County Traffic Sign
- Other
Required Question