Salary : $61,912.03 – $83,949.42 Annually
Location : Riverside
Job Type: Regular
Remote Employment: Flexible/Hybrid
Job Number: 23-74106-39
Department: Dept. of Public Social Services
Division: Administration
Opening Date: 09/14/2023
Closing Date: 9/25/2023 11:59 PM Pacific
Max Number of Applicants: 120
ABOUT THE POSITION
The County of Riverside’s Department of Public Social Services is seeking an Administrative Services Analyst II for the Internal Services Unit (IS) in Riverside, CA.
The incumbent will provide analytical support to all IS units (contracts, purchasing, travel, vehicles and vital records) and perform a wide variety of complex administrative tasks. Duties of this position consist of, but are not limited to: leading workgroups; coordinating team projects; independently carrying out assignments; providing technical support to all levels of staff; planning and conducting special studies of major departmental programs and administrative practices; analyzing trends; forecasting to support management in long-range planning projects; preparing high-level managerial reports to showcase departmental performance and statistical data; presenting data driven solutions to managers and Executives; representing IS at various meetings; work flow charting and analysis; data mining; data reconciliation; data tracking; performing quality assurance reviews; formulating recommendations for continuous quality improvement including automation of manual processes; evaluating policies and procedures; making recommendations to solve multifaceted problems related to administration; developing Key Performance Indicators (KPIs); reviewing and monitoring processes for compliance and efficiencies; assisting with administrative responsibilities associated with RivcoPRO; and auditing system data and manual spreadsheets. The incumbent will serve as a designated liaison to internal and external auditing entities and will prepare and submit budgetary requests. The incumbent is expected to hold confidences and to take on other duties as assigned with enthusiasm.
This position currently offers telecommuting options, telecommuting options are subject to business needs and are not guaranteed.
The most competitive candidates will have excellent oral and written communication skills; advanced proficiency in Microsoft Excel, MS Teams, Sharepoint, Visio, PowerPoint, Word, and Outlook; ability to interpret new and revised regulations and standard operating procedures; ability to develop new standard operating procedures, reports, and operational workflows; and the ability to work in a fast paced and dynamic environment. Candidates with prior experience in research practices and project management are highly desired.
Meet the Team!
The (DPSS) is comprised of employees who work collectively and in partnership with community-based organizations to serve the needs of the community.
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EXAMPLES OF ESSENTIAL DUTIES
• Plan, coordinate, and conduct studies of administrative, operational facilities management activities including fiscal operations, budget preparation and control, equipment usage, staffing patterns, work flow and space utilization.
• Develop reports and recommendations for appropriate action based on the analysis of gathered data.
• Prepare or assist in the preparation and/or review of budgets by analyzing need for budget items requested to determine whether or not items are justifiable, based on program objectives and priorities; review financial data on an on-going basis to ensure conformance with established guidelines; examine and make recommendations for the transfer of funds.
• Recommend and establish contract forms and procedures; monitor adherence to contract terms.
• Research availability and applicability of grant funding; research methods necessary for specific grant proposals; recommend and monitor procedures for grant implementation.
• Upon request, develop and recommend policies and procedures; develop written procedures to clarify or describe standard practices; design or improve forms to expedite procedures.
• Coordinate the publication and dissemination of procedures; review present and pending legislation to determine effect on departmental operations and programs.
• Participate in various meetings and present and/or gather data to assist management in making administrative and operational decisions.
• May direct, train, assign, and evaluate subordinate clerical and technical personnel in the performance of standard tasks.
MINIMUM QUALIFICATIONS
Education: Graduation from an accredited college or university with a bachelor’s degree, preferably with a major in accounting, business or public administration, finance, or a closely related field to the assignment. (Additional technical, paraprofessional, or professional experience, which included assisting in the development of administrative systems and procedures, budgetary development and analysis, financial review and reconciliation, or contract monitoring may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of the required education.)
AND
Experience: One year of professional experience which included responsibility for organizational analysis, development of administrative systems and procedures, budgetary development and control, financial review and reconciliation, or contract monitoring.
Knowledge of: Principles of administration, organization, and management necessary to analyze and evaluate operations, services, and programs; principles and practices of fiscal management and/or budgetary control; grantsmanship; basic elements of supervision; and/or contract monitoring.
Ability to: Collect and evaluate data; draw conclusions and formulate recommendations and project consequences of recommendations; monitor expenditures and maintain fiscal control; develop and write grant applications; interpret legislative and administrative mandates and regulations; plan, organize and supervise the work of subordinate clerical or technical staff; establish and maintain effective working relationships with those contacted in the course of work; communicate effectively in written and verbal form.
SUPPLEMENTAL INFORMATION
Other Requirements
License: Possession of a valid California Driver’s License is necessary at the time of hire and must be maintained throughout employment. County vehicles may be available but are not guaranteed. Employees may be required to use their own vehicles for field travel and are required to provide vehicle insurance information for their personal vehicle.
What’s Next?
This recruitment is open to all Applicants. Applicants who are current employees of the County of Riverside Department of Public Social Services may be considered before other applicants depending on the volume of applications received.
Qualified applicants may be considered for future vacancies for this position throughout the County.
A description of job duties directly copied from the job classification or job posting will not be considered.
Applications received prior to the closing date will be considered based on the information submitted. Changes or alterations cannot be accepted. No late applications will be permitted.
Based on the number of applications received, this posting may be extended or close at any time without notice.
Application Process
All employment offers are contingent upon successful completion of a pre-employment physical exam, including a drug/alcohol test, and a criminal background investigation, including fingerprinting. (A felony or misdemeanor conviction may disqualify the applicant from County employment).
REQUIRED PROBATIONARY PERIOD – As an Approved Local Merit System, the County of Riverside requires all new regular or seasonal employees to serve an initial probationary period, the duration of which is indicated in the applicable Memorandum of Understanding, County Resolution, or Salary Ordinance. Temporary and Per Diem employees serve at the pleasure of the agency/department head.
The County of Riverside is an Equal Opportunity Employer. It is the policy of the County of Riverside to provide employment opportunity for all qualified persons. All applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition (cancer and genetic characteristics), genetic information, or denial of medical and family care leave, or any other non job-related factor.
REASONABLE ACCOMMODATIONS – The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation, please visit the Disability Access Office web page located at: .
The County has a Veterans Preference Policy. Upload a copy of your (or your spouse’s) Member-4 Form DD-214 (or NGB-22) indicating dates of service, and a copy of your spouse’s letter of disability (if applicable) with your application. For privacy reasons, it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans’ preference. See the policy here:
For questions regarding this recruitmentContact Chris Recinos at crecinos@rivco.org or (951) – 955 – 9883.
MEDICAL/DENTAL/VISION INSURANCE: A choice of different medical, dental and visions plan are available to elect. The County provides a Flexible Benefit Credit contribution as governed by the applicable SEIU Memorandum of Understanding to contribute towards the cost of these plans.
Note: Employees on assignment through the Temporary Assignment Program (TAP) receive different benefits. See the list
MISCELLANEOUS RETIREMENT: County of Riverside has three retirement Tiers through the California Public Employees’ Retirement System (CalPERS).
- Tier I (Classic Member – Formula 3% @ 60): Applicable to current and former County of Riverside local miscellaneous employees hired prior to 08/24/2012 and did not withdraw CalPERS contributions. The employee contribution is eight (8%) percent.
- Tier II (Classic Member – Formula 2% @ 60): Applicable to local miscellaneous employees 1) hired after 08/23/2012 through 12/31/2012; 2) Previously employed with another CalPERS contracting public agency or a reciprocal retirement system, with a break in service of less than six months between the separation date with the previous employer and the appointment date with the County of Riverside. The employee contribution is seven (7%) percent.
- Tier III (PEPRA New Member – Formula 2% @ 62): Applicable to CalPERS local miscellaneous new members hired on or after the implementation of the Public Employees’ Pension Reform Act of 2013 (PEPRA) which took effect January 1, 2013. As of July 1, 2020, the employee contribution is 7.25% and subject to change annually.
A new member is defined as any of the following:
- A new hire who enters CalPERS membership for the first time on or after January 1, 2013, and who has no prior membership in any California Public Retirement System.
- A new hire who enters CalPERS membership for the first time on or after January 1, 2013, and who was a member with another California Public Retirement System prior to that date, but who is not subject to reciprocity upon joining CalPERS.
- A member who first established CalPERS membership prior to January 1, 2013, and who is rehired by a different CalPERS agency after a break in service of greater than six (6) months.
CalPERS refers to all members that do not fit within the definition of a new member as “classic members”.
Contribution rates are subject to change based on the County of Riverside annual actuarial valuation.
Note:
This summary is for general information purposes only. Additional questions regarding retirement formulas can be sent to or by calling the Benefits Information Line at (951) 955-4981,
Option 2.
If you have prior service credit with another CalPERS agency or within agencies, please contact CalPERS at (888) 225-7377 to determine which retirement tier would be applicable to you. CalPERS is governed by the Public Employees’ Retirement Law. The Retirement Law is complex and subject to change. If there’s any conflict between this summary and the law, the law will prevail over this summary.
DEFERRED COMPENSATION: Voluntary employee contribution with a choice between two 457 deferred compensation plan options.
VACATION ACCRUAL (Bi-Weekly Accrual):
0 < 3 year = 80 Hours (10 Days)
4 < 9 years = 120 Hours (15 Days)
10 or more years = 160 Hours (20 Days)
Maximum Vacation leave accumulation is 480 hours.
SICK LEAVE: Four (4) hours Sick Leave accrual per pay period with unlimited accrual.
HOLIDAYS: Normally 12 paid holidays per year.
BEREAVEMENT LEAVE: Allowed 5 days (3 days are County paid; 2 additional days can be taken from accrued Sick Leave balance).
BASIC LIFE INSURANCE: Equal to one times annual base salary not to exceed $50,000 of term life coverage. Premiums are paid by the County. Additional Supplemental Life plan is available for employee purchase.
DISABILITY: Short-term Disability benefit pays up to a maximum of $461.54 weekly, payable up to a maximum of 52 weeks.
POST RETIREMENT MEDICAL CONTRIBUTION: A monthly contribution is made by the County towards retiree health insurance offered through the County as governed by the applicable SEIU Memorandum of Understanding.
OTHER: There may be other benefit provisions as specified in the applicable Memorandum of Understanding. Please contact the recruiter listed on the job posting directly for more information.
01
Are you a current regular or temporary employee with the County of Riverside’s Department of Public Social Services?
- Yes
- No
02
Select the answer that best describes your current driver license status:
- I have a valid California Class C license.
- I am able to obtain a valid California driver license.
- I currently have a valid out-of-state driver license, and am able to obtain a valid California driver license.
- I do not have and/or I am not able to obtain a California driver license.
03
What is the highest level of education you have from an accredited college or university in accounting, business or public administration, finance, or a closely related field?
- None of these
- Less than 30 semester or 45 quarter units
- At least 30 semester or 45 quarter units
- At least 60 semester or 90 quarter units
- At least 90 semester or 135 quarter units
- At least 120 semester or 180 units
- I have my Associates degree
- I have my Bachelors degree
- I have my Masters degree or other Graduate Degree.
04
How many years of professional experience do you have which included responsibility for organizational analysis, development of administrative systems and procedures, budgetary development and control, financial review and reconciliation, or contract monitoring?
- No Experience
- Less than one year
- One year or more, but less than two.
- Two years or more, but less than three.
- Three years or more, but less than four.
- Four years or more, but less than five.
- Five years or more
05
How many years of technical or paraprofessional experience do you possess, which included assisting in the development of administrative systems and procedures, budgetary development and analysis, financial review and reconciliation, or contract monitoring?
- No Experience
- Less than one year
- One year or more, but less than two.
- Two years or more, but less than three.
- Three years or more, but less than four.
- Four years or more, but less than five.
- Five years or more.
06
How many years of work experience do you have where you were responsible for providing financial grant budget information for grant applications and monitoring awarded grants?
- No Experience
- Less than one year.
- One year or more, but less than two.
- Two years or more, but less than three.
- Three years or more, but less than four.
- Four years or more, but less than five.
- Five years or more.
07
How many years of experience do you possess in the maintenance and review of fiscal, financial, or statistical records?
- No Experience
- Less than one year.
- One year or more, but less than two.
- Two years or more, but less than three.
- Three years or more, but less than four.
- Four years or more, but less than five.
- Five years or more.
08
How many years of work experience do you have in an administrative, management, or analytical capacity which included data storage and analysis to determine program effectiveness and/or conducting research and resolving operational and fiscal problems?
- No Experience
- Less than one year.
- One year or more, but less than two.
- Two years or more, but less than three.
- Three years or more, but less than four.
- Four years or more, but less than five.
- Five years or more.
09
How many years of work experience do you have retrieving information and navigating in PeopleSoft for the purposes of reconciling financial information and auditing?
- None.
- Less than one year.
- One year or more, but less than two.
- Two years or more, but less than three.
- Three years or more, but less than four.
- Four years or more, but less than five.
- Five years or more.
10
What level of knowledge do you have of project implementation procedures such as planning deadlines and project management processes?
- I have not had experience, education, or training in this area.
- I have performed this activity on the job under close supervision.
- I have performed this activity on the job, independently on a regular basis.
- In addition to independently performing this activity as a regular part of my job, I have supervised and/or trained others in this area.
Required Question
Please read and follow any special application instructions on this posting. If available, use the ‘Apply’ link located on this page to submit your application. For instructions on the application process, examinations, Veteran’s preference, pre-employment accommodation or other employment questions, please refer to our web site, All offers of employment are contingent upon meeting the medical and background standards of the position. A pre-employment physical examination and background check are required. For further information regarding this posting, contact: Christopher Recinos, or send an email to