Description:
The College of Arts and Sciences is seeking to hire an experienced Administrative Specialist. Reporting to the designated department chair, the Administrative Specialist will be responsible for performing administrative duties by coordinating the daily operations of the Department: Psychology and World Languages and Cultures.
The essential duties and responsibilities of the Administrative Specialist are the following:
- Provides administrative support to the department chair and other departmental administrators.
- Routes and tracks tasks to administrative and academic services teams.
- Schedules for department classroom and meeting spaces.
- Assists with student engagement events.
- Coordinates student awards and scholarships within the department.
- Supports the department internal control policies and procedures.
- Supports the social media campaign.
- Supports department practicum/internship coordination.
- Supports data collection for the department.
- Supports department student organizations.
- Assists department’s Director of Graduate Studies with graduate research and teaching appointments.
- Assists with the planning of meetings, conferences and events.
- Supervises student assistants.
- Assists with the department seminar program.
- Attends regular college-wide meetings.
- Coordinates faculty candidates by setting up interview schedule.
- Arranges for periodic secure shredding of sensitive documents.
- Assists the program directors in completing the annual ACS report.
- Maintains and updates department list of faculty and staff.
Disclaimer:
This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties.
As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion the employee’s direct supervisor.
Qualifications:
Bachelor’s degree and two years of related experience; or high school diploma or GED and six years of related experience; or a combination of education and related experience.