7/14/23: Revisions to this job posting include a wage increase and updates to the responsibilities and qualifications sections.
Position is available to employees of the Associated C.O.L.T. Staff of the University of Maine at Augusta from May 26 through June 2, 2023 and to external applicants thereafter.
The University of Maine at Augusta is seeking applicants for the position of Administrative Specialist Career Level 3 (CL3) in the College of Arts and Sciences. This is a full-time, regular position, 40 hours per week, 5 days per week.
Responsibilities include:
- Perform tasks related to accounting and administrative support for the College of Arts and Sciences
- Track budgets, monitor expenditures, and perform basic bookkeeping
- Assist with preparation of college and department budgets
- Purchase and maintain supplies for staff and faculty for classes and grants as appropriate
- Research potential purchases and provide information and recommendations to the appropriate department
- Support the coordination of student workers within the College
- Assist faculty and staff with contract preparation and planning
- Assist faculty and college staff with expense and travel reimbursements
- Review and correct a variety of data, records, and information for the college
- Ensure appropriate documentation is provided in accordance with applicable accounting, contract and grant requirements
- Perform other duties as assigned by the Dean of Arts and Sciences
The Administrative Specialist CL3 performs administrative and clerical work which requires extensive procedural knowledge and organizational skills. Work involves considerable internal and external contacts as well as handling verbal and written communications for a broad range of questions. The ability to work as part of a team is essential, as are providing exemplary customer service, maintaining confidentiality, the ability to manage multiple tasks and prioritize, and the ability to work in a diverse environment with many interruptions. The Administrative Specialist CL3 works under minimal supervision.
A full position description can be found online .
Work schedule: The normal daily work hours are Monday through Friday, 8:00 AM – 4:30 PM. Occasional evening and weekend hours may be required.
Wage: $19.59 per hour (Wage Band 23) or the appropriate transfer rate for a current UMS employee.
Benefits: The University provides a highly competitive benefits package that includes: holidays, vacation, and sick time; health, dental, and vision insurance; life insurance; short and long-term disability insurance; a tuition waiver program for employees and their eligible dependents; a 403(b) retirement plan with a university contribution, and more. View our Benefits Information Summary to learn more.
About the University :
UMA transforms the lives of students of every age and background across the State of Maine and beyond through access to high-quality distance and on-site education, excellence in student support, civic engagement, and professional and liberal arts programs.
UMA is the third-largest public university in Maine. In addition to its main campus in the state’s capital, UMA also serves students at its campus in Bangor (UMA Bangor) and through UMA Centers around the state. With its multiple locations and long-term expertise in online and distance learning, UMA is generally considered the University of Choice for Mainers of all ages who want to attend college without uprooting their lives.
Qualifications:
Required Qualifications:
- Sixty credits or more of higher education or equivalent work experience and training; and three years of administrative support experience or comparable experience
- Ability to communicate effectively using oral, written, and electronic methods, while maintaining confidentiality
- Proficiency with computer programs such as Microsoft Excel, Word, and PowerPoint, as well as Gmail and other software and various websites
Preferred Qualifications:
- Previous accounting or budgetary administrative experience
- Experience with MaineStreet (PeopleSoft) and/or Concur systems
- Ability to work independently and manage multiple tasks in an autonomous work environment as well as work effectively as part of a team, and be able to achieve and document measurable results.
- Ability to exercise independent judgment and initiative
- Ability to prioritize and manage work
- Experience working with diverse audiences; knowledge of diversity, equity, and inclusion, and understanding of equal opportunity, affirmative action, and civil rights policies
Other Information:
Applicants must complete an online application and submit a cover letter and resume at https://uma.hiretouch.com/ . Materials must be submitted via “Apply for Position.” You will need to create an applicant profile, complete an application, upload a cover letter that fully describes your qualifications and experiences with specific reference to the required and preferred qualifications , a resume/curriculum vitae, and contact information for three professional references.
Review of applications will begin immediately. Materials received after July 30 , 2023, will be considered at the discretion of the university . We are not able to consider applicants who require Visa sponsorship support.
The successful applicant is subject to appropriate background screening .
In complying with the letter and spirit of applicable laws and pursuing its own goals of diversity, the University of Maine at Augusta does not discriminate on the grounds of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability physical or mental, genetic information, or veterans or military status in employment, education, and all other programs and activities. The University provides reasonable accommodations to qualified individuals with disabilities upon request. The following person has been designated to handle inquiries regarding non-discrimination policies: Director of Equal Opportunity, 5713 Chadbourne Hall, Room 412, University of Maine; Orono, ME 04469-5713, 207-581-1226, TTY 711 (Maine Relay System).
Length:
Fiscal Year (12 Months)
Required Documents:
Contact Information for Professional References, Cover Letter, Resume/CV